Disability Access Services (DAS) provides technology to help students independently meet their request for notetaking services.  All eligible students may use one of the following systems:

Two other types of notetaking services may be available and eligibility is dependent on the impact of the disability in physically taking notes.  

Peer-to-Peer notetaking services and real-time transcribing services requires approval from the DAS Documentation Review Team. 

Sonocent

DAS is contracting with Sonocent to obtain subscriptions for students eligible for notetaking support.  Research shows that students who take good notes are more engaged in class and ultimately get better grades.  With Sonocent, students can focus on what they are hearing during the lecture, have the opportunity to highlight what the instructor identifies as important and then come back to their recording to create effective notes.  Student can also import slides and images that connects to their audio recording to create multi-media study resources. 

Student Responsibilities

  • Students should make their request for Sonocent software at least one week before the start of the term as Sonocent software access codes are issued on a term-by-term basis. 

  • Requests for Sonocent access codes are processed in the order that we receive them.

  • Inform DAS as soon as possible of any problems with accessing the software, using the software in classes/meetings or other technological issues.

  • When selecting Sonocent, students will sign an agreement to use the Sonocent audio recordings of course lectures solely for their own educational purpose.  Students will also agree to not share the software access code,  make copies or release the audio recordings of course lectures to others, post to websites and/or social media, sell, or in any way hinder the instructor’s ability to obtain a copyright of this lecture content. 
  • Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards.

DAS Responsibilities

  • DAS will review and approve students’ accommodation requests. 
  • If approved DAS will email the students’ faculty member a notification letter, letting them know the student has requested to use Sonocent technology to meet their notetaking accommodation.

Livescribe Smartpen

The Livescribe Smartpen is a high-tech writing tool that records spoken words and synchronizes them with notes written on special paper. The Echo from Live scribe is one of the most popular smart pens.

A student can record everything an instructor says and then replay any part of it later by tapping the pen's tip to the word on the paper. Although it looks and writes like an ordinary pen, the Echo is actually a multimodal computer.

A Livescribe smartpen is about the size and weight of a large pen (5/8" x 6 1/8"), and is equipped with a removable ball-point ink cartridge, a microphone to record audio, a speaker for playback, The pen has a small OLED display, an infra-red camera, and internal flash memory that captures handwritten notes, audio and drawings.

The user can choose to record audio in addition to the handwritten text. Recorded audio is kept indexed with the handwritten text—tapping on a written word starts playback of the recorded audio from that part of the recording.

Student Responsibilities

  • Students should make their request to use a Livescribe Smartpen software at least one week before the start of the term. 
  • Requests for Livescribe Smartpens are processed in the order that we receive them.
  • DAS loans the Livescribe Smartpen to the student on a term-by-term basis.
  • Student is responsible for the care of the equipment.  Student agrees to pay all costs associated with any damage to the equipment or if the equipment is lost or stolen.
  • Inform DAS as soon as possible of any problems with using the Livescribe Smartpens in classes/meetings, uploading files to a computer or other technological issues.
  • When selecting Livescribe Smartpens, students will sign an agreement to use the Livescribe Smartpens audio recordings of course lectures solely for their own educational purpose.  Students will also agree to not share the pen with other individuals to record lectures/meetings,  make copies or release the audio recordings of course lectures to others, post to websites and/or social media, sell, or in any way hinder the instructor’s ability to obtain a copyright of this lecture content. 
  • Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards.

DAS Responsibilities

  • DAS will review and approve students’ accommodation requests. 
  • If approved DAS will email the students’ faculty member a notification letter, letting them know the student has requested to use Livescribe Smartpen technology to meet their notetaking accommodation.

Peer-to-Peer Notetaking Services

For on-campus lecture classes, DAS will provide peer-to-peer notetakers for students who, due to the disability, cannot use the other notetaking technologies offered by DAS.  Peer-to-peer notetakers are typically another student enrolled in the class.  Notetakers are expected to attend all classes, take neat detailed notes during the lecture and upload the notes within 24 hours after the lecture.  Notetakers will upload notes to the DAS system and students receiving notes will get an email notification that the notes have just been uploaded.  

Students are expected to attend class and download notes in a timely manner (1x/wk.) throughout the term.  At the end of the term, students are expected to sign the invoice sent to them via email, as soon as possible to make sure DAS can pay the notetakers in a timely manner. Please see Student Responsibilities below. 

DAS does not typically provide peer-to-peer notetakers for the following courses:

  • Ecampus
  • ALS (Academic Learning Services)
  • PAC (Physical Activity Courses)
  • Lab
  • Recitation
  • Practicum
  • Internship
  • Other non-lectured courses

If one of the above classes requires lecture notes, students must schedule an appointment with their advisor to have their request reviewed.  To schedule an appointment please call (541) 737-4098 (front desk) or email Notetaking.Services@oregonstate.edu.  Otherwise, NTS will automatically cancel the request and change the status to one of the options below.

  • Ecampus – Notetaking Note Provided
  • Non-Lecture Class – Addn’l Info Needed for Notetaking

Student Responsibilities

  • Request notetaking services using DAS Online Services at least one week before the start of the term. Students are encouraged to request accommodations within 48 hours of registering for classes.  Requests for notetaking services are processed in the order they are received.
  • Respond to requests for information from DAS as soon as possible.
  • Cancel notetaking requests if a notetaker or notes are not needed for a course.
  • It is the policy of DAS that in order for students to receive peer-to-peer notetaking services, students agree they will NOT distribute, post on-line, copy for others, or sell the notes provided by the DAS notetaker or the faculty member.
  • Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards.

Once a notetaker is assigned:

  • The student can log into their DAS profile and click on notetaking services to see the notetaker’s name and contact information.  The student will also receive an email notification stating that a notetaker has been assigned to the class. 
  • Students are encouraged to develop and maintain a working relationship with the notetaker, either in person or via email. For tips on how to communicate with a peer-to-peer notetaker, visit this page: https://ds.oregonstate.edu/communication-tools
  • Students must attend class in order to receive notes. If the student does not attend class, they should ask a classmate for notes.
  • Students should regularly download notes.   DAS recommends downloading at least 1x per week.  Failure to download notes may result in a hold on notetaking services until the student meets with a DAS Advisor.
  • Students should communicate with DAS as soon as possible any problems with notes, such as quality and timeliness of notes, notes not uploaded within 24 hours or the faculty member is not providing notes when they agreed to do so.  Please note: it may take several business days to resolve a notetaking issue or to find a new notetaker.
  • If students cannot access the notes, they can come to the DAS office for technical assistance. Students may wish to bring a laptop so that we can better assist them with any technical issues.
  • At the end of each term, students will need to sign the notetaking invoice verifying notes were received. If the quality or the delivery of the notes was of poor quality and/or consistently not uploaded within 24-hours of the class, do not sign the invoice and contact Notetaking.Services@oregonstate.edu immediately.

What happens if students are not matched to a peer-to-peer notetaker after the start of the term:

  • DAS will email the notetaking need to your faculty member, asking them to read the announcement in class or post an announcement on the course website (not mentioning the name of the student).  If you do not hear this announcement in class or see this announcement in Canvas by the first week of the term or within three days of requesting accommodations, please notify Notetaking Services immediately. 
  • Consider recruiting classmates to become a peer-to-peer notetaker. Please note: Students who self-recruit are the most satisfied with the quality of the notes.  If you find a classmate to take notes, please direct them to the DAS website. 
  • Students can also email notetaking.Services@oregonstate.edu with the potential notetaker's name and email address and DAS will contact them. Please remember that the peer-to-peer notetaker must be enrolled in the class.
  • Contact Notetaking Services with any questions or concerns about recruiting a peer-to-peer notetaker.
  • If a peer-to-peer notetaker has not been assigned by the end of week 2 of the term, please schedule an appointment with Notetaking Services at 541-737-3672 (voice) or Notetaking.Services@oregonstate.edu (email) to discuss potential options.

DAS Responsibilities:

  • Once students have requested their per-to-peer notetaking accommodations for their classes, DAS will email the students’ faculty member a notification letter, indicating the student has requested peer-to-peer notetaking for the course.
  • DAS assigns peer-to-peer notetakers based on the notetaker's performance rating, and timing of when the notetaker submitted their schedule in the DAS Online system (typically first come first served).
  • If DAS does not have an assigned notetaker in the class, DAS will take the following steps:
    • The student will receive an email asking for confirmation of the need for a notetaker.  This question is asked, as students will request a notetaker before the beginning of the term and once they attend class they find out the faculty will posts notes online but forget to cancel notetaking request.
    • If the student confirms they still need a notetaker, DAS will continue with the recruiting process to find a notetaker. 
    • If the student does not confirm the need for a notetaker, they will receive a second email 48 hours later asking for confirmation of the request.  If the student still does not confirm, a third and final request to confirm will be emailed in another 48 hours.  
    • If there is no response to the third confirmation email, the request is automatically cancelled out of the system and DAS will no longer recruit for a notetaker in that class.
  • If the student confirms the need for a peer-to-peer notetaker and no one has signed up to take notes for the class, DAS will take the following steps:
    • Email the faculty asking for assistance in recruiting a peer-to-peer notetaker by making an announcement (without mentioning names) in class or via Canvas.
    • DAS may also recruit a peer-to-peer notetaker by emailing students in the class with high GPA's.
    • Ask the student to consider recruiting classmates to become a peer-to-peer notetaker. Note: Students who self-recruit are the most satisfied with the quality of the notes.  Direct any potential notetakers to the DAS website. 
    • If no in-class notetaker can be found DAS will assign a DAS student worker to the class to be the notetaker.

Real-Time Transcribing Services

Under certain conditions, speech-to-text services, such as real- time transcribing or CART, services may be needed to accommodate the student.  With real-time transcribing, a transcriber (either in class or remotely) will type the lecture material in a “meaning-for-meaning” (not word-for-word) format. Class discussions, environmental noise, social interaction among other students, and non-lecture related comments (jokes, etc.) will also be transcribed. 

Communication Access Real-time Translation services, or CART provides a written, verbatim account of what is being said in the classroom.  Students who receive either CART or real-time transcribing as an accommodation will receive edited transcripts within 24 hours. See Chapter 12 for additional information.

Evaluation

Periodically, Disability Access Services conducts evaluations of our programs and service providers. Student participation and candid comments are appreciated. The information will be used to improve the quality of all our programs and will be shared with captioners in order to aid their professional development.

Page Updated 09/2018