If a student has a disability with random or cyclical acute episodes that may occasionally impact the student’s ability to attend class and complete exams  or assignments at the scheduled time, flexibility in attendance/assignments may be considered an appropriate accommodation.

DAS has created guidelines for OSU students & faculty to help navigate this accommodation. Please see the detailed policy below. A PDF version is available online.


Disability Related Flexibility in Attendance/Assignments Policy and Guidelines

 

Attendance and Assignments Deadlines:

Students are expected and encouraged to attend classes on a regular basis. Faculty have the right to establish attendance policies. The number of allowable absences depends on the interactive or participatory nature of a course, or is based on department, college or accrediting agency rules. Therefore, attendance policies are set by faculty at the college or departmental level.

Students are expected and encouraged to meet all deadlines for assignments and tests. Faculty have the right to establish late work policies.

 

What does Flexibility in Attendance/Assignments mean?

Students who may occasionally miss an assignment deadline or exam due to random or cyclical acute episodes caused by a disability may seek an accommodation. Flexibility in attendance/assignments is not applied to every week, every assignment, or every exam. The DAS approved agreement between the student and faculty should help clarify expectations should an unexpected flare up occur during the term. 

The process for requesting this accommodation is through Disability Access Services (DAS). All requests are considered individually.

DAS may contact faculty regarding the Flexibility in Attendance/Assignments as an accommodation to gain an understanding in the role attendance plays in the design of the course, as well as a basic understanding of the impact or role timing of assignments and exams play in the interactive or participatory nature of the course.

Specifically, DAS will explore:

  • What is the course attendance policy? What do the course description and syllabus say?
  • What method is used to calculate the final grade? (attendance, assignments, exams, etc.)
  • Are the attendance policy and late work or missed exams policy applied consistently? Are there exceptions to the policy made for extenuating circumstances, such as athletic travel or religious observation?
  • How much interaction is there between the instructor and students and among students’ peers?
  • Do student contributions constitute a significant component of the learning process?
  • Does the design of the course rely on student participation as a significant method for learning (either in attendance and/or their assignment (project) contributions?
  • Is there content only offered in class?
  • To what degree does a student’s failure to attend class or complete an assignment on time compromise the educational experience of other students in the class?

 

If the Flexibility in Attendance/Assignments accommodation is determined to be reasonable, DAS will work with faculty and students to clearly specify:

  • How and when the student should inform faculty that they will miss a class.
  • How the student will make up missed assignments and/or exams.
  • The number of absences (beyond what any student is allowed) that would be reasonable.
  • If it is reasonable for online discussion expectations to be modified due to disability-related reasons and under what conditions.
  • If it is reasonable to extend the window for completing online exams or assignments.
  • Whether a drop, withdraw or incomplete may be appropriate based on the student’s situation.

 

What is the process?

  1. The Office of Disability Access Services (DAS) determines that the accommodation is reasonable. We explain to students that this does not mean that they can miss as many classes as they want. Also, the student is responsible for completing all coursework.
  2. DAS will send a Disability Related Flexibility in Attendance/Assignments Agreement to faculty with guidance for faculty to fill out the agreement. Any questions should be directed to DAS (541-737-4098). The faculty member should sign and return the agreement to DAS within 3 business days.

    Tip: A general rule to consider for determining a reasonable timeframe for a makeup or postponement of an assignment, paper, exam or quiz is typically a minimum of 48 hours. In certain courses, it may be appropriate to consider an alternative assignment, reading or project to make up for missed class discussions or projects. Other examples of how disability absences might be accommodated may include the ability to turn in assignment/papers late without a grade penalty or the ability to make up any assignments, quizzes or exams that have been missed without a grade penalty.

  3. DAS will send the agreement to the student once it is received from the faculty member and approved by DAS. 

  4. If the student has concerns or questions, regarding what the faculty has indicated in the agreement, DAS will resolve these issues with conversations between faculty and/or students.

  5. Once the agreement is sent to the student it will be considered active in three business days if the student does not respond. If the student notifies DAS that they approve the agreement, it will be considered active immediately. DAS, the student, and the faculty member will all receive a copy of the agreement.

 

Important Information:

  • This accommodation is not a blanket reason to miss class or miss assignment due dates.
  • Faculty are still responsible for this accommodation even if they delay in responding to DAS. DO NOT WAIT!
  • Some students register late in the term or wait to request this accommodation until late in the term.  In these cases, faculty are not expected to provide retroactive accommodations. However, it may still be helpful to have this information, even at a late point in the term.
  • At no time is the student required to present the faculty member with medical documentation verifying his/her disability related absence for this accommodation.
  • If the absences meet or exceed 50% of those agreed upon in the Flexibility in Attendance/Assignments Agreement, DAS should be informed. This will allow DAS to be of assistance in answering questions about the accommodations from both the student and the faculty member.
  • Absences that are not related to the effects of a disability are not included in this accommodation (i.e. absences due to a common illness, busy schedule, work schedule, childcare issues, car trouble, etc.) and should be addressed according to the stated syllabus attendance/absence policy. The student is responsible for following the faculty member’s syllabus regarding absences due to non-disability related issues.
  • An accommodation in attendance is not reasonable if regular attendance is essential element/component to the course and/or curriculum.
  • Faculty are not obligated to re-teach material missed due to a student not attending class.
  • Not every course component can be provided an extension.
  • Students have the responsibility for completing all class work and should be held to the same standard as all other students.

Page updated: 08/2018