Faculty and Staff Guidelines

Oregon State University is committed to providing equal opportunity to higher education for academically qualified students without regard to a disability. Students and Faculty at Oregon State University are encouraged to become familiar with their rights and responsibilities.

The Faculty of OSU is committed to the retention of students while promoting academic success. Students are recruited to the university with the understanding that the Faculty is responsive to their needs and will provide reasonable accommodations. Providing reasonable accommodations is a cooperative effort between OSU Faculty and Disability Access Services (DAS).

These guidelines are designed to help OSU Faculty understand how accommodations work and what parts of the accommodation process they are responsible for. The information in this guide is separated into chapters based on accommodation type. A table of contents is available at the bottom of the page, and in the right-hand navigation menu.

General Information

Disability Access Services (DAS)

Disability Access Services (DAS) has the responsibility for administering, reviewing, maintaining, and supervising a variety of support procedures and services for students in accordance with state and federal laws. When appropriate, DAS provides oral and sign language interpreters, note takers, taped textbooks, assistance in working with instructors, or equipment loans. Instruction in the OSU physical activity program, reading rooms for students with visual disabilities, and keys for elevator operation are available to students as needed. Faculty and DAS staff work cooperatively to decide when adjustments to academic requirements, testing formats and substitution of classes may be necessary.

Non-Discrimination Policy

Federal and state laws prohibit discrimination on the basis of disability. For a copy of university policy and guidelines, contact the Office of Equal Opportunity and Access at 541-737-3556. It is the intent of the University Advisory Committee for Persons with Disabilities (UACPD) that Faculty of OSU go beyond legal requirements in fostering an atmosphere of enhanced learning. The President established the UACPD as an advisory committee to recommend policy and procedures on disability issues.

Student Responsibilities

From their initial contact with OSU, students with disabilities who need accommodations should contact the DAS office. It is the student's responsibility to acquire information concerning technological accommodations, resources on campus for parking, housing services and Student Health Services. Students are responsible for providing documentation, making timely requests for services and communicating with their professors regarding accommodations specific to the course.

Documentation of Disability

Assistance is available to students whose disabilities have been documented by the appropriate professional and in accordance with the Americans with Disabilities Act. Disability verification is solely the responsibility of the DAS office. The student is responsible for providing appropriate documentation. Faculty should not be involved in the process of documenting a disability. As a faculty member, you can assist students by directing them to DAS's resources, thereby easing the student's adjustment and assuring a more positive early university experience. If you do receive a letter from DAS, the student's disability has been documented.

Faculty and Staff Responsibilities

Class Syllabus

Please be sure that your syllabus contains this statement:

Accommodations for students with disabilities are determined and approved by Disability Access Services (DAS). If you, as a student, believe you are eligible for accommodations but have not obtained approval please contact DAS immediately at 541-737-4098 or at http://ds.oregonstate.edu. DAS notifies students and faculty members of approved academic accommodations and coordinates implementation of those accommodations. While not required, students and faculty members are encouraged to discuss details of the implementation of individual accommodations.

Please bring the DAS syllabus statement to the attention your students at the first class meeting.

Notification Email from DAS

Faculty will receive an email from DAS identifying appropriate accommodations for the student. Please review the email, submit any requested information, and consider the impact of the accommodations in the context of your class. Discuss any questions or concerns you have with our office.


Information concerning a student's disability should be disclosed only to those with a legitimate "need to know." Sharing of information with other faculty and staff needs to be balanced with the student's interest while maintaining their privacy. Further disclosure should only be made with the express permission of the student or in consultation with appropriate DAS staff. Please do not discuss a student's disability or need for accommodations in front of other students.

Web Access

All course web pages must be constructed in an accessible format. Web pages need to be accessible across multiple platforms (text-to-speech software, screen readers, screen enlargers etc.). If media is embedded into pages, descriptive text or captioning must also be provided. Making Web pages accessible is easier than many might think and usually only takes up little time. OSU has accessibility guidelines for everyone to follow. They are available at http://oregonstate.edu/accessibility/. For assistance regarding Web page accessibility, please contact [email protected].

Updated 04/2016