DAS Corvallis Testing

DAS Testing Center Location and Hours of Operation

Alternative Testing Exam Accommodations

Student Responsibilities

Scheduling Exams with DAS

Reviewing DAS Testing Center Policies and Procedures

Instructor Responsibilities

Providing Exams to DAS

DAS Testing Center Responsibilities

DAS Testing Center Location and Hours of Operation

DAS Testing Center: Heckart Lodge, 3rd floor 
2900 SW Jefferson Way, Corvallis, OR 97331 

 Regular hours: Monday–Thursday 8:00am–10:00pm and Friday 8:00am–5:00pm 

            Mon-Thurs: all exams must start no later than 8:00pm. Depending on a student’s accommodations, the exam may need to start earlier to ensure the student is finished by closing time. 

Friday:  All exams must be completed by 4:30pm 

Hours are subject to change based on space, staff availability, and when the last scheduled exam ends. When there are no scheduled evening exams, the Testing Center may close at 5:00pm. 

Finals week: Monday–Thursday 7:30am–11:00pm and Friday 7:30am–5:00pm 

            Mon-Thurs: all exams must start no later than 8:00pm. Depending on a student’s accommodations, the exam may need to start earlier to ensure the student is finished by closing time. 

            Friday: all exams must start by 12:00pm 

Summer Term: Monday–Friday 8:00am–4:30pm 

 Academic Integrity 

The DAS Testing Center adheres to the OSU Student Code of Conduct provisions regarding disruptive behavior and/or academic dishonesty applies to both classroom exams and exams administered at DAS Testing Services. 

DAS has the right to stop an exam at any time if a violation is observed, including use of unauthorized materials or resources during an exam.  All violations will be reported to faculty.  Violations may also be reported to  OSU Office of Student Conduct & Community Standards and result in a review and modification of accommodation requests. 

Violations include but are not limited to: 

  • Having prohibited items in the testing room 

  • Going beyond the allotted testing time 

  • Accessing unauthorized materials during exams 

  • Giving or receiving help from others 

  • Failing to follow the direction of DAS Testing Services staff 

Please refer to  Academic Regulation 15 in the Online Catalog for additional information on academic misconduct. 

Alternative Testing Exam Accommodations

The Testing Center proctors seated exams for in-person, on-campus courses when a proctor is required.  DAS is committed to providing reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to, the following: 

  • Reduced distraction 

  • A reduced distraction environment means that the student needs to take the exam in an area that is reasonably quiet with low stimuli when compared to the classroom. The environment doesn’t need to be a silent, private setting. The environment may include taking the test with other students; however, the room chosen must allow for students to start and finish their exams with limited interruptions. Tools that may help further reduce distractions for students include noise canceling headphones, ear plugs, study carrels, etc. 

  • Extended time 

  • Test time applies to seated exams that are timed and expected to be completed in one sitting.  

  • Extended test time does not apply to take-home exams or exams that allow completion/submission over multiple days. 

  • Accessible Formats: Accessible Formats are exam materials converted into accessible MS Word documents, PDFs, Braille, etc., to meet a student’s disability-related needs. 

  • Computer Screen Reader (CSR): CSR is software that will provide digital text in an audio format. Exams must be provided in a highlightable PDF or MS Word document to provide the computer screen reader accommodation. Highlightable refers to text that can be selected and highlighted with the mouse. 

  • If the exam is built in Canvas, students can use  Ally or  Immersive Reader for this accommodation. Instructors do not need to provide a highlightable PDF or MS Word Document. This only applies to exams set up as Canvas assignments and not Canvas quizzes. For Canvas quizzes, students may use their Kurzweil account “Read the Web” program.  

  • Computer Word Processor (CWP): The student uses a computer to type their responses.

  • Computer Speech to Text (CST): CST is software that will transcribe a student’s speech into a text document. The student speaks directly into a microphone to create a text document. The software does not provide the student assistance with grammar, spelling, or punctuation; therefore, the student will be responsible for editing the document as needed. 

  • Reader: A Reader is a person who will read what is on the printed page. They cannot be asked to interpret, define, explain or reword questions. 

  • Readers can be asked to repeat information. 

  • Readers need feedback from the student to be effective.

  • Students should let the Reader know what reading tone, rate, etc. works best for them. 

  • Scribe: A Scribe is a testing center employee who will write down verbatim what students have dictated. If a scribe for scantron is needed, after the exam is done, the testing center employee will fill out the scantron on the student’s behalf. The student will then approve the scantron before it is sealed into the exam envelope.  

  • Students are responsible for directing the scribe for any spelling of specific class-related terminology, grammar or punctuation within sentences. 

  • If there are corrections, the student will direct the scribe to make them. 

  • Students may request at any time to review what the scribe has written, either by viewing it themselves or asking the scribe to read it aloud. 

Spell Checker policy   

Calculator policy  

Memory Aid policy  

Clocks, ear plugs, noise-canceling headphones, Toobaloo, and DAS-approved music are available to all students upon request. These items are provided as a courtesy and are not considered an accommodation. 

Student Responsibilities 

  • Complete the required DAS Testing Services Policy and Procedures Agreement in your DAS Student Portal. 

  • Request testing accommodations each term. 

  • When a Course Instruction Template is completed and DAS will be proctoring the exam, students will use their DAS Student Portal to schedule exams. 

  • If a student cannot schedule an exam, they should notify the DAS Testing Center as soon as possible. Possible reasons are: 

1.   Instructors may complete a Course Instruction Template indicating the instructor will proctor the exam at their location.   

  • Students will not be able to schedule exams using their DAS Student Portal.  

  • Students should contact their instructor at least one week prior to the exam for location details for Instructor proctored exams. 

2.  Instructors may complete a Course Instruction Template indicating there are no exams.  

  • Students will not be able to schedule exams using their DAS Student Portal  

  • Students should contact DAS Testing Services if the student cannot take the exam at the regularly scheduled time due to a disability related reason. 

  • Students will receive a confirmation email with exam location details.  Check your confirmation email carefully for the scheduled time and testing location. 

Scheduling Exams with DAS

  • DAS-proctored exam requests must be submitted according to DAS scheduling deadlines and the course-identified dates/times in the syllabus.  

  • Students should schedule and take exams at the same time as their class peers. If there are scheduling issues, please email [email protected] on the Corvallis campus.  on the Cascades campus.  

  • Students are encouraged to request all quizzes, midterms and final exams as early in the term as possible and must be at least 5 business days (not including weekends or holidays) in advance for midterms and quizzes, and 10 business days (not including weekends or holidays) in advance for finals. See Chapter 4 Making Timely Requests for Accommodations for more information. 

  • Use the ‘Additional Note’ section of the exam request form to explain special circumstances or to communicate information to DAS Testing Center staff. 

  • Requests for a specific testing space will be taken into consideration, but DAS cannot guarantee the specific space will be available. 

  • If a student does not submit an exam request through their DAS Student Portal, DAS is not responsible for proctoring or managing a student’s exam. 

Late Exam Requests 

  • Students may submit late exam requests via their DAS Student Portal. 

  • Requests made 2-4 business days in advance will be approved based on testing space and staff availability.  

  • DAS cannot approve same-day exam requests. Exams scheduled after 4:00pm for the following day are considered same-day exam requests. 

  • Unless the student receives a confirmation email from DAS approving their late request, they should plan on taking the exam with the rest of the class.   

  • If a student consistently makes late requests or reschedules exams, they may be required to attend an academic coaching session with their DAS Adviser. 

Modifying an Exam Request 

  • If a student needs to make a change to an exam request prior to the scheduled exam date (e.g., instructor changes an exam date or student initially entered the wrong time or date of the exam), the student can request a modification of the original exam request through their DAS Student Portal. 

Cancellations 

  • If exam requests with DAS need to be cancelled for any reason, students are responsible for submitting the cancellation via their DAS Student Portal in advance of the scheduled exam. 

Reviewing DAS Testing Center Policies and Procedures 

Before the Exam 

  • DAS sends a courtesy reminder email to students and instructors two business days prior to each scheduled exam, identifying the time and location of the exam. 

  • The reminder email should be read carefully, as times and locations may change due to limited testing space or staff. 

Checking in for an Exam 

  • Students should arrive 5-10 minutes early and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late. 

  • A valid photo ID (e.g., student ID or driver’s license) must be presented at the time of testing. If a valid photo ID is not presented, a photo of the student will be taken and emailed to the instructor for verification. 

  • The DAS proctor will review the exam instructions with the student, including time and materials allowed (e.g., note card, calculator.) 

  • Only authorized testing materials are allowed in the testing rooms. All personal items must be stored in the lobby where lockers are available. DAS Testing Centers are not responsible for personal property brought into the testing center. 

  • Prohibited items in the testing room include, but are not limited to: 

  • Cellular phones or other electronic devices (unless approved as an accommodation due to a disability) 

  • Watches (smart or analog) 

  • Bags, backpacks, purses, wallets 

  • Hats and jackets may be worn, but if they are removed in the testing room, they must be hung on the back of the chair or placed on the floor; they cannot be placed on the desk. 

  • Food and beverages are allowed in the testing rooms if they will not distract other students taking exams. Only bottled water is allowed in the computer testing rooms. 

During Testing 

  • Once the exam begins, students are not allowed to leave the testing center for any reason. 

  • Testing rooms and computers are monitored by DAS staff. Security mirrors are utilized in all testing rooms. NetSupport software is installed on all DAS computers and allows DAS proctors to monitor student online activity in real-time. 

  • Exams will not be administered beyond the scheduled time and deadlines set by the instructor. 

  • Students are responsible for monitoring their exam time; a clock is available upon request. DAS staff can also give courtesy 15-minute warnings, though these cannot be guaranteed during busy times. 

  • No additional time is added to exams when students take breaks, use the restroom, or do not receive a courtesy 15-minute warning. 

Ending an Exam 

The proctor will inform the student when their scheduled exam time is up and ask the student to exit the testing room. The proctor will place the completed exam in a DAS testing envelope, seal it, and the student will sign over the seal. The completed exam will be delivered or emailed to the instructor for grading. 

Late for an Exam 

If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival. Proctors will wait up to 20 minutes before determining that the student is a "No Show." 

No Show 

If a student fails to show up for an exam for any reason, the instructor and student are sent a “No Show” email notification. Students are responsible for seeking instructor permission to reschedule any missed exams before DAS will consider the request. The student must forward their instructor’s written permission via email to [email protected]. 

Illness and Other Reschedule Requests 

If students are ill or need to reschedule exams for any other reason, they will need to obtain the instructor’s written permission via email, and forward the email or screenshot to [email protected]  

Instructor Responsibilities 

  • Review the Notification of Academic Accommodations email sent for each registered DAS student in a course. Student information can also be viewed in the Instructor Portal. 

  • Use the Instructor Portal to complete a Course Instruction Template within two business days of receiving the notification (see Completing a Course Instruction Template below). 

  • If a Course Instruction Template is not submitted for an on-campus course, the instructor is responsible for providing the student’s disability related testing accommodations. 

  • Instructors are not required to submit more than one Course Instruction Template per course section. The Course Instruction Template submitted will automatically be applied to all eligible students in that course section and can be copied to multiple courses, sections, or terms by the instructor.  The instructor should select Course Instruction Template, then select Copy Course Instruction Template and choose the course you wish to copy the template to. 

  • Please contact  Testing Services  on the Corvallis campus if you would like to be added as an additional teacher of record for courses that you are not the listed instructor. if you would like to be added as an additional teacher of record for courses that you are not the listed instructor.  

  • Approved testing accommodations also apply to pop quizzes. Contact  Testing Services on the Corvallis campus to partner with DAS to provide accommodations for pop quizzes. 

  • Extended test time applies to “seated” exams that are timed and expected to be completed in one sitting.  Extended test time does not apply to take-home exams or exams that allow completion/submission over multiple days. 

  • If changes need to be made to a Course Instruction Template, you may simply choose the course and select Course Instruction Template.  You may make the changes and then choose Update Course Instruction Template, located at the bottom of the page. The testing center will receive an email letting us know that it has been changed.  We ask that you contact DAS Testing Services at testing[email protected] or 541-737-8970 if you make changes later than the day before an exam as exam packets may already have been prepared. 

Instructor Responsibility: Completing a Course Instruction Template 

Use the Instructor Portal to complete a Course Instruction Template within two business days of receiving the notification. The Course Instruction Template identifies who will proctor the exam/quiz, exam location and necessary exam instructions. Options are listed below: 

  1. DAS will proctor my exams at the Corvallis Testing Center: DAS will proctor exams at the DAS Testing Center on the 3rd Floor of Heckart Lodge or at one of the DAS overflow locations. 

  1. DAS will proctor my exams at my location: DAS will proctor exams at an instructor-provided location. Fees apply as follows: 

  • Labs: No fee will be charged for DAS to proctor exams that require a specific location due to lab materials. 

  • If a specific location is not required, DAS will charge the department for exam proctoring at the instructor location instead of the DAS Testing Center. See the OSU Fee Book Internal Fees-Student Affairs, Disability Access Services for more information.     

3. I will proctor my own exams: Instructor will provide accommodations at their location.

  • Reasonable locations include:

  • a reserved conference room, office, or lounge with a door. 

  • Unreasonable locations: a hallway, or a room that people frequent and can’t be reserved. 

  • Distractions that need to be avoided include, but are not limited to: ringing telephones, conversations, rustling of chairs/papers, coughing, excessive movement, typing, traffic, etc. 

  • Instructors should let students view the instructor-provided testing locations prior to taking an exam to ensure the location meets the student testing accommodation needs. 

  • While instructors may choose to set up alternative testing arrangements, students have the right to take exams at the DAS Testing Center if the testing location provided by the instructor does not meet the accommodations provided by DAS. 

4. There are no proctored exams or quizzes: There are no exams or quizzes in the course, or the exams or quizzes do not require a proctor. Please be sure to let your students know how assessments will be given.  

Once the Course Instruction Template has been completed, the prompt to fill out Exam Dates and Times will be listed. You are encouraged to list all exams for your course here.  

Instructor Responsibility: Providing Exams to DAS 

  • A feature of the DAS Instructor portal allows instructors to upload exams any time during the term. It is not required to wait until an exam request is made by a student for that course. 

  • Exam types have been amended to allow for different types of exam uploads, including audio files. 

  • Students are responsible for submitting exam requests according to the course syllabus and DAS scheduling deadlines. Instructors receive an email two business days before a requested exam date that will include when the student has scheduled to take their exam. 

  • Contact Testing Services  on the Corvallis campus if the date or time of the exam is incorrect. 

  • Flexibility with exam times is ONLY allowed for the following reasons: 

  • exam/class time overlap (confirmed by DAS) 

  • DAS scheduling conflicts (DAS decision) 

  • limited testing space (DAS decision) 

  • Accommodation for specific students: only one exam per day or within a certain time period of the day. 

  • In the event that one of these exceptions apply, exams should be scheduled as close to the group exam time as possible within the amount of time specified by the instructor in the Course Instruction Template. 

  • If a flexible exam time is needed for any reason other than the three outlined above, or if the exam time is outside of the scheduling window indicated in the Course Instruction Template, students are responsible for seeking instructor’s permission via email and forwarding the email or screenshot with the instructor’s approval to  testing[email protected] on the Corvallis campus. 

  • The courtesy reminder email will provide a link to upload a copy of the exam to our secure website. Exams/exam materials can also be emailed, if needed. In order to better serve DAS students, we are requesting all exams be uploaded to our secure server as soon as possible, at a minimum 8 hours before the start of the exam. Please contact the DAS Testing Center if additional arrangements need to be made.   

  • Please note: Exams may be uploaded any time during the term, there is no need to wait until a student request an exam.  

  • If uploading a new version of an exam, simply choose “replace previous version.” If this is within one business day of the exam, please email [email protected] on the Corvallis campus to let us know in case the exam has already been printed. Alternately, you may just email us the correction to include with the exam. Instructors may use the one upload link to submit multiple files if needed (e.g., additional tables, bubble sheets, formula sheets, etc.) Simply select the same link a second time to upload multiple files.  

  • Students are not required to use eligible accommodations. If a student does not make an alternative testing request, the instructor will not receive an email reminder. 

During Exams 

  • For typos, last-minute announcements about exams, or other changes to exams, please call or email the DAS Testing Center at (541) 737-8970, [email protected] on the Corvallis campus so updates can be communicated to students taking their exams at the Testing Center. If this occurs after 7:30pm during weeks 1-10 or 8:30pm during finals, please call so that the proctor can quickly notify the students taking the exam. Email will not be monitored past that time.  

 Das Testing Center Responsibilities 

  • Send the instructor a courtesy reminder email two business days before a scheduled exam (student must make an exam request with DAS.) 

  • Maintain the confidentiality of all exam materials. 

  • DAS Testing Center staff will do their best to verify students have received instructor permission for exam requests not scheduled at the class exam time for reasons other than exam/class time overlap, DAS scheduling conflicts or DAS limited testing space, or if the scheduled time is outside of the window set in the Course Instruction Template. 

  • Check student’s photo ID before proctoring an exam or send instructor a photo of the student to verify their identity if the student did not bring valid photo ID with them to the Testing Center. 

  • Ensure no unpermitted materials are in the testing rooms and maintain the exam integrity in the DAS Testing Center environment. 

  • Convey changes or corrections on exam material to students in the DAS Testing Center. 

  • Communicate time violations and possible incidents of academic dishonesty to instructors. 

Return completed exams to instructors as specified in the Course Instruction Template: 

  • Scanned and emailed exams 

  • Exams completed by 4:30pm the day of the exam will be emailed to the instructor. 

  • Exams ending after 4:30pm will be emailed to the instructor the following day before 12:00pm. 

  • Exams that must be returned to the instructor will be delivered to department offices only, as a staff signature is required to confirm receipt.   

  • Exams ending before 3pm will generally be returned same day, before 5pm. 

  • Exams ending after 3pm will be returned the next day by 12:00pm  

  • If exams are needed sooner, the instructor should contact DAS to find out where the exams can be picked up. 

Page Updated: 10/2024