DAS Testing Center Location and Hours of Operation

DAS Testing Center: Heckart Lodge, 3rd floor
2900 SW Jefferson Way, Corvallis, OR 97331

Please note that other locations such as the DAS main office in A200 Kerr and the Valley Library may also be used for testing as needed. Check your confirmation email carefully for the scheduled time and testing location.

Regular hours: Monday–Thursday 8:00am–10:00pm and Friday 8:00am–5:00pm

Hours are subject to change based on space, staff availability, and when the last scheduled exam ends. When there are no scheduled evening exams, the Testing Center closes at 5:00pm.

            Mon-Thur: all exams must start no later than 8:00pm. Depending on student’s accommodations, exam may need to start earlier to ensure student is finished by closing time.

Finals week: Monday–Thursday 7:30am–10:00pm and Friday 7:30am–5:00pm

            Mon-Thur: all exams must start no later than 8:00pm. Depending on student’s accommodations, exam may need to start earlier to ensure student is finished by closing time.

            Friday: all exams must start by 12:00pm

Summer Term: Monday–Friday 8:00am–4:30pm

 

Alternative Testing Exam Accommodations

The Testing Center proctors exams for in-person, on-campus courses when a proctor is required. DAS is committed to providing reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to, the following:

  • Reduced distraction
    • A reduced distraction environment means that the student needs to take the exam in an area that is reasonably quiet with low stimuli when compared to the classroom. The environment doesn’t need to be a silent private setting. The environment may include taking the test with other students; however, the room chosen must allow for students to start and finish their exams with limited interruptions. Tools that may help further reduce distractions for students may include noise canceling headsets, ear plugs, study carrels, etc.
      • Reasonable locations include: a reserved conference room, office, or lounge with a door
      • Unreasonable locations: a hallway, or a room that people frequent and can’t be reserved.
      • Distractions that need to be avoided include, but are not limited to: ringing telephones, conversations, rustling of chairs/papers, coughing, excessive movement, typing, traffic, etc.
  • Extended time
    • Extended test time applies to “seated” exams that are timed and are expected to be completed in one sitting. Extended test time does not apply to take-home exams or exams that allow completion/submission over multiple days.
  • Room alone
  • Wheelchair Access
  • Accessible Furniture
  • Accessible Formats: Accessible Formats are exam materials converted into various accessible MS Word documents, PDFs, Braille, etc. to meet a student’s disability-related needs.
  • Computer Screen Reader (CSR): A CSR is a software that will provide written or online text in an audio format. Exams must be provided in a highlightable PDF or MS Word document to provide computer screen reader accommodations. Highlightable refers to text that can be clicked and highlighted with the mouse
  • If the exam is built in Canvas, students can use Ally or Immersive Reader for this accommodation. Instructors do not need to provide a highlightable PDF or MS Word Document. This only applies to exams set up as Canvas assignments and not Canvas quizzes.
  • Computer Word Processor (CWP): The student uses a computer to type their responses.
  • Computer Speech to Text (CST): CST is software that will transcribe a student’s speech into a text document. The student speaks directly into a microphone to create a text document. The software does not provide the student assistance with grammar, spelling, or punctuation; therefore, the student will be responsible for editing the document as needed.
  • Reader: A Reader is a person who will read what is on the printed page. They cannot be asked to interpret, define, explain or reword questions.
  • Scribe: A Scribe is a person who will write down verbatim what students have dictated.

Student Responsibility for working with Readers:

  • Readers can be asked to repeat information.
  • Readers need feedback from the student to be effective. Students should let the Reader know what reading tone, rate, etc. works best for them.

Student Responsibility for working with Scribes:

  • Students are responsible for directing the scribe for any spelling of specific class-related terminology, grammar or punctuation within sentences.
  • If there are corrections, the student will direct the scribe to make them.
  • Students may request at any time to review what the scribe has written, either by viewing it themselves or asking the scribe to read it aloud.

Spell Checker policy  

Calculator policy 

Memory Aid policy 

Clocks, ear plugs, noise-canceling headphones, and DAS-approved music are available to all students upon request. These items are provided as a courtesy and are not considered an accommodation.

 

Student Responsibilities

  • Request accommodations each term in DAS Student Online Services Login.
  • Complete the required DAS Testing Services Policy and Procedures Agreement in DAS Students Online Services Login on your Dashboard each term.
  • If an Alternative Testing Agreement is not completed after the beginning of the term and/or more than two business days after submitting the request for accommodations, students are encouraged to email their instructor about completing the agreement. If the agreement is still not filled out, students should notify the DAS Testing Center that the agreement has not been completed at least a week before the first scheduled class exam so additional follow up can occur in a timely manner.
  • When an Alternative Testing Agreement is completed and DAS will be proctoring the exam, students will use their DAS Student Online Services Login to schedule exams.
  • Instructors may complete an Alternative Testing Agreement indicating they will proctor the exam at their location. In these instances, students will not be able to schedule exams using their DAS Student Online Services Login.
  • Students may review Alternative Testing Agreements by selecting Alternative Testing under My Accommodations in their DAS Student Online Services Login. Select the course from the drop-down menu and click ‘View Alternative Testing Detail.’


Student Responsibility: Understanding Types of Testing Agreements

DAS Proctor – DAS Location: DAS will proctor exams at the DAS Testing Center on the 3rd Floor of Heckart Lodge or at one of the DAS overflow locations. Students should check their confirmation email for the exam location. Students will use their DAS Online Services Login to schedule exams.

  • DAS Proctor – Instructor Location: DAS will proctor exams at an instructor-provided location. Students will use their DAS Student Online Services Login to schedule exams.
  • Instructor as Proctor – Instructor Location: The instructor will provide testing accommodations at their own location. With this type of agreement, students will not be able to schedule exams through DAS. Students should connect with their instructor at least one week prior to the exam for location details.
  • Students are encouraged to review the instructor provided testing location prior to taking the exam to ensure the location meets their testing accommodation needs.
  • Students have the right to take exams at the DAS Testing Center if the testing location provided by the instructor does not meet the accommodations provided by DAS.

No Proctored Exams or Quizzes – There are no exams or quizzes in the course, or the exams or quizzes do not require a proctor.

Student Responsibility: Scheduling Exams with DAS
  • DAS-proctored exam requests must be submitted according to DAS scheduling deadlines and the course-identified dates and times in the syllabus. Students should schedule and take exams at the same time as their class peers. If there are scheduling issues, please email testing.services@oregonstate.edu.
  • Flexibility with exam times is ONLY allowed for the following reasons:
    • exam/class time overlap (confirmed by DAS)
    • DAS scheduling conflicts (DAS decision)
    • limited testing space (DAS decision)
  • In the event that one of these exceptions applies, exams should be rescheduled as close to the group exam time as possible within the window of time specified by the instructor in the testing agreement.
    • If a flexible exam time is needed for any reason other than the three outlined above, or if the exam time is outside of the scheduling window indicated in the testing agreement, students are responsible for seeking the instructor’s permission via email and forwarding the email to testing.services@oregonstate.edu.
  • Students are encouraged to request all quizzes, midterms and final exams as early in the term as possible and at least 5 business days (not including weekends or holidays) in advance for midterms and quizzes, and 10 business days (not including weekends or holidays) in advance for finals. See Chapter 4 Making Timely Requests for Accommodations for more information.
  • Use the ‘Additional Note’ section of the exam request form to explain special circumstances or to communicate information to DAS Testing Center staff.
  • DAS assigns all testing rooms based on accommodation type and availability of testing space. Requests for a specific testing space will be taken into consideration, but DAS cannot guarantee the specific space will be available.
  • DAS is not responsible for proctoring or managing a student’s exam if a student does not submit an exam request through their DAS Student Online Services Login.

Late Exam Requests

  • Students may submit late exam requests via their DAS Student Online Services Login.
  • Requests made 2-4 business days in advance will be approved based on testing space and staff availability. DAS cannot approve same-day exam requests. Exams scheduled after 4:00pm for the following day are considered same-day exam requests.
  • Unless the student receives a confirmation email from DAS approving their late request, they should plan on taking the exam with the rest of the class and may not receive their accommodations.
  • If a student consistently makes late requests, they may be required to attend an academic coaching session with their DAS Adviser.

Modifying an Exam Request

  • If a student needs to make a change to an exam request prior to the scheduled exam date (e.g., instructor changes an exam date or student initially entered the wrong time or date of the exam), the student can request a modification of the original exam request through their DAS Student Online Services Login.
  • If the exam time is outside of the scheduling window indicated in the testing agreement, students are responsible for seeking their instructor’s permission via email and forwarding the email to testing.services@oregonstate.edu as well as submitting a request to modify the exam date/time.

Cancellations

  • If exam requests with DAS need to be cancelled for any reason, students are responsible for submitting the cancellation via their DAS Student Online Services Login in advance of the scheduled exam.


Student Responsibility: Reviewing DAS Testing Center Policies and Procedures

Before the Exam

  • DAS sends a reminder email to students and instructors two business days prior to each scheduled exam, identifying the time and location of the exam and providing instructors with information about how to provide DAS with a copy of the exam.
  • The reminder email should be read carefully, as times and locations may change due to limited testing space or staff.

Checking in for an Exam

  • Students should arrive on time and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late.
  • A valid photo ID (e.g., student ID or driver’s license) must be presented at the time of testing. If a valid photo ID is not presented, a photo of the student will be taken and emailed to the instructor for verification.
  • The proctor will review the exam instructions with the student, including time and materials allowed (e.g., note card, calculator.)
  • Only authorized testing materials are allowed in the testing rooms. All personal items must be stored in the lobby where lockers are available. DAS Testing Center is not responsible for personal property brought into the testing center.
  • Prohibited items in the testing room include, but are not limited to:
    • Cellular phones or other electronic devices (unless approved as an accommodation due to a disability)
    • Watches (smart or analog)
    • Bags, backpacks, purses, wallets
    • Hats and jackets may be worn, but if they are removed in the testing room, they must be hung on the back of the chair or placed on the floor; they cannot be placed on the desk.
  • Food and beverages are allowed in the testing rooms as long as they will not distract other students taking exams. However, food and beverages are not allowed in the computer testing rooms.
  • Clocks, ear plugs, noise-cancelling headphones, and DAS-approved music are available to all students upon request. These items are provided as a courtesy and are not considered an accommodation.

During Testing

  • Once the exam begins, students are not allowed to leave the testing center for any reason.
  • Testing rooms and computers are monitored by staff. Security mirrors are utilized in all testing rooms. NetSupport software is installed on all computers and allows proctors to monitor student online activity in real-time.
  • Exams will not be administered beyond the scheduled time and deadlines set by the instructor.
  • Students are responsible for monitoring their exam time; a clock is available upon request. DAS staff can also give courtesy 15-minute warnings, though these cannot be guaranteed during busy times.
  • No additional time is added to exams when students take breaks, use the restroom, or do not receive a courtesy 15-minute warning.

 

Academic Integrity
The OSU Student Code of Conduct provisions regarding disruptive behavior and/or academic dishonesty apply to both classroom exams and exams administered at the DAS Testing Center.

DAS has the right to stop an exam at any time if a violation is observed, including use of unauthorized materials or resources during an exam. All violations will be reported to instructors. Violations may also be reported to OSU Office of Student Conduct & Community Standards and may result in a review and modification of accommodation requests.

Violations include but are not limited to:

  • Having prohibited items in the testing room
  • Going beyond the allotted testing time
  • Accessing unauthorized materials during exams
  • Giving or receiving help from others
  • Failing to follow the direction of DAS Testing Center staff

Please refer to Academic Regulation 15 in the Online Catalog for additional information on academic misconduct.

Ending an Exam
The proctor will inform the student when their scheduled exam time is up and ask the student to exit the testing room. The proctor will place the completed exam in a DAS testing envelope, seal it, and the student will sign over the seal. The completed exam will be delivered or emailed to the instructor for grading.

Late for an Exam
If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival. Proctors will wait up to 20 minutes before determining that the student is a "no show."

No Show
If a student fails to show up for an exam for any reason, the instructor and student are sent a “No Show” email notification. Students are responsible for seeking instructor permission to reschedule any missed exams before DAS will consider the request. The student must forward their instructor’s written permission via email to testing.services@oregonstate.edu.

Illness and Other Reschedule Requests
If students are ill or need to reschedule exams for any other reason, they will need to obtain the instructor’s written permission via email, and forward the email to testing.services@oregonstate.edu.

INSTRUCTOR Responsibilities

  • Review the Notification of Academic Accommodations email sent for each registered DAS student in a course. Student information can also be viewed in the DAS Instructor Online Services Login
  • Use the link in the notification email to complete an Alternative Testing Agreement within two business days of receiving the notification. The Alternative Testing Agreement identifies who will proctor the exam/quiz, exam location and necessary exam instructions.
  • If an Alternative Testing Agreement is not submitted for an on-campus course, the instructor is responsible for providing all of the students’ testing accommodations.
  • Instructors are not required to submit more than one Alternative Testing Agreement per course section. The Testing Agreement submitted will automatically be applied to all eligible students in that course section and can be copied to multiple courses, sections, or terms at the instructor’s request.
  • Approved testing accommodations also apply to pop quizzes. Contact Testing Services to partner with DAS to provide accommodations for pop quizzes.
  • Extended test time applies to “seated” exams that are timed and expected to be completed in one sitting. Extended test time does not apply to take-home exams or exams that allow completion/submission over multiple days.
  • If changes need to be made to a Testing Agreement, contact DAS Testing Services at testing.services@oregonstate.edu or 541-737-8970.
Instructor Responsibility: Completing a Testing Agreement

DAS Proctor – DAS Location: DAS will proctor exams at the DAS Testing Center on the 3rd Floor of Heckart Lodge or at one of the DAS overflow locations.


DAS Proctor – Instructor Location: DAS will proctor exams at an instructor-provided location. Fees apply as follows:

  • Labs: No fee will be charged for DAS to proctor exams that require a specific location due to lab materials.
  • If a specific location is not required, DAS will charge the department for exam proctoring at the instructor location instead of the DAS Testing Center. See the OSU Fee Book Internal Fees for more information.   

 

Instructor as Proctor – Instructor Location: Instructor will provide accommodations at their location.

  • Students are encouraged to review the instructor-provided testing locations prior to exams to ensure the location meets their testing accommodation needs.
  • Students have the right to take exams at the DAS Testing Center if the testing location provided by the instructor does not meet the accommodations provided by DAS.

 

No Proctored Exams or Quizzes – There are no exams or quizzes in the course, or the exams or quizzes do not require a proctor.

 

Instructor Responsibility: Providing Exams to DAS

 

  • Students are responsible for submitting exam requests according to the course syllabus and DAS scheduling deadlines. Instructors receive an email two business days before a requested exam date that will include when the student has scheduled to take their exam.
  • Flexibility with exam times is ONLY allowed for the following reasons:
    • exam/class time overlap (confirmed by DAS)
    • DAS scheduling conflicts (DAS decision)
    • limited testing space (DAS decision)
  • In the event that one of these exceptions apply, exams should be scheduled as close to the group exam time as possible within the amount of time specified by the instructor in the testing agreement.
    • If a flexible exam time is needed for any reason other than the three outlined above, or if the exam time is outside of the scheduling window indicated in the testing agreement, students are responsible for seeking instructor’s permission via email and forwarding the email to testing.services@oregonstate.edu.
  • The reminder email will provide a link to upload a copy of the exam to our secure website. Exams/exam materials can also be emailed or dropped off at Heckart Lodge. Exams must be received at least 24 hours in advance.
  • If the same exam will be used for multiple students or sections, only upload the exam once and use the upload note section to specify that the exam may be used for all students or for multiple sections. For example: “Use exam for all students in 002, 004, 006.”
  • If uploading a new version of an exam, use the upload notes to indicate which file DAS should use to administer the exam.
  • Instructors may use the one upload link to submit multiple files if needed (e.g., additional tables, bubble sheets, formula sheets, etc.) Please use "Exam File Notes" to identify multiple files.
  • Students are not required to use eligible accommodations. If a student does not make an exam request, the instructor will not receive an email with an upload link. DAS will presume the student has decided to take the exam with the rest of the class.

During Exams

  • For typos, last-minute announcements about exams, or other changes to exams, please call the DAS Testing Center at (541) 737-8970 so updates can be communicated to students taking their exams at the Testing Center.

 

DAS Testing Center Responsibilities

  • Send the instructor a reminder email two business days before a scheduled exam (student must make an exam request with DAS.)
  • Maintain the confidentiality of all exam materials.
  • DAS Testing Center staff will do their best to verify students have received instructor permission for exam requests not scheduled at the class exam time for reasons other than exam/class time overlap, DAS scheduling conflicts or DAS limited testing space, or if the scheduled time is outside of the window set in the Alternative Testing Agreement.
  • Check student’s photo ID before proctoring an exam or send instructor a photo of the student to verify their identity if the student did not bring valid photo ID with them to the Testing Center.
  • Ensure no unpermitted materials are in the testing rooms and maintain the exam integrity in the DAS Testing Center environment.
  • Convey changes or corrections on exam material to students in the DAS Testing Center.
  • Communicate time violations and possible incidents of academic dishonesty to instructors.
  • Return completed exams to instructors as specified in the Testing Agreement:
    • Scanned and emailed exams
      • Exams completed by 4:30pm the day of the exam will be emailed to the instructor.
      • Exams ending after 4:30pm will be emailed to the instructor the following day before 10am.
    • Exams that must be returned to the instructor will be delivered to department offices only, as a staff signature is required to confirm receipt.  
      • Exams ending before 3pm will generally be returned same day, before 5pm.
      • Exams ending after 3pm will be returned the next day, before 10am.
      • If exams are needed sooner, the instructor should contact DAS to find out where the exams can be picked up.

 

 

Page updated: 8/2022