DAS Testing Location and Hours of Operation

Tykeson Hall 210 D
1500 SW Chandler Avenue, Bend, Oregon 97702

 

Monday–Friday 8:00am–5:00pm

All exams must be scheduled in advance. DAS cannot approve same-day requests. Exams scheduled after 4:00pm for the following day are considered same-day requests.

Clocks, ear plugs, and desk dividers are available to all students upon request. These items are provided as a courtesy and are not considered an accommodation.


Alternative Testing Exam Accommodations

DAS is committed to providing reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to, the following:

  • Reduced Distraction
    • A reduced distraction environment means that the student needs to take the exam in an area that is reasonably quiet with low stimuli, when compared to the classroom.  The environment doesn’t need to be a silent private setting.  The environment may include taking the test with other students; however, the room chosen must allow for students to start and finish their exams with limited interruptions.  Tools that may help further reduce distractions for students may include noise cancelling headsets, ear plugs, study carrels, etc.
      • Reasonable locations include: a reserved conference room, office, or lounge with a door
      • Unreasonable locations: a hallway, or a room that people frequent and can’t be reserved.
      • Distractions that need to be avoided include, but are not limited to: ringing telephones, conversations, rustling of chairs/papers, coughing, excessive movement, typing, traffic, etc.
  • Extended Time
    • Extended test time applies to “seat” exams that are timed and are expected to be completed in one sitting. Extended test time does not apply to take-home exams or exams that allow completion/submission over multiple days.
  • Room Alone
  • Wheelchair Access
  • Accessible Furniture
  • Accessible Formats: Accessible Formats are exam materials converted into various accessible MS Word documents, PDFs, Braille, etc. to meet a student’s disability-related needs.
  • Computer Screen Reader (CSR): CSR is software that will provide written or online text in an audio format. Exams must be provided in a highlightable PDF or Word document to provide computer screen reader accommodations.  Highlightable refers to text that can be clicked and highlighted with the mouse.
  • If the exam is built in Canvas, students can use Ally or Immersive Reader for this accommodation.  Instructors do not need to provide a highlightable PDF or MS Word Document.  This only applies to exams set up as Canvas assignments and not Canvas quizzes.
  • Computer Word Processor (CWP): The student uses a computer to type their responses.
  • Computer Speech to Text (CST): CST is software that will transcribe a student’s speech into a text document. The student speaks directly into a microphone to create a text document.  The software does not provide the student assistance with grammar, spelling, or punctuation; therefore, the student will be responsible for editing the document as needed.
  • Reader: A reader is a person who will read what is on the printed page.  They cannot be asked to interpret, define, explain or reword questions.
  • Scribe: A scribe is a person who will write down verbatim what students have dictated. The scribe is not responsible for organizing or paraphrasing students' words, or for correcting grammar and punctuation.  Students may request at any time to review what the scribe has written, either by viewing it themselves or asking the scribe to read it aloud.

 

Student Expectations for Readers:

  • Readers can be asked to repeat information.
  • Readers need feedback from the student to be effective. Students should let the reader know what reading tone, rate, etc. works best for them.

Student Expectations for Scribes:

  • Students are responsible for directing the scribe for any spelling of specific class-related terminology or punctuation within sentences.
  • If there are corrections, the student will direct the scribe to make them.

Spell Checker policy. 

Calculator policy.

Memory policy. 

 

Student Responsibilities

  • Request accommodations each term in DAS Student Online Services.
  • Complete the DAS Testing Services Policy and Procedures Agreement in DAS Student Online Services each term.
  • If an Alternative Testing Agreement is not completed after the beginning of the term and/or more than two business days after submitting the request for accommodations, students are encouraged to email their instructor about completing the agreement.  If the agreement is still not filled out, students should notify their DAS Adviser that the agreement has not been completed at least a week before the first scheduled class exam so additional follow up can occur in a timely manner.

 

Student Responsibility: Scheduling Exams with DAS

  • After instructors submit an Alternative Testing Agreement for DAS to proctor exams, students should email CascadesDAS@osucascades.edu to schedule exams with OSU Cascades Testing Services.
  • Exam requests must be submitted according to DAS scheduling deadlines and the course identified dates and times in the syllabus. Students should schedule and take exams the same time as their class peers. If there are scheduling issues, please email CascadesDAS@osucascades.edu.
  • Flexibility with exam times is ONLY allowed for the following reasons:
    • exam/class time overlap (confirmed by DAS)
    • DAS scheduling conflicts (DAS decision)
    • limited testing space (DAS decision)
  • If one of these exceptions apply, exams should be scheduled as close to the group exam time as possible within the amount of time specified by the instructor in the testing agreement.
    • If a flexible exam time is needed for any reason other than the three outlined above, or if the exam time is outside of the scheduling window indicated in the testing agreement, students are responsible for seeking instructor’s permission via email and forwarding it to CascadesDAS@osucascades.edu.
  • Students are encouraged to request all quizzes, midterms and final exams as soon as instructors have completed the DAS Alternative Testing Agreement. Exam requests must be made at least 5 business days (not including weekends or holidays) in advance for midterms and quizzes, and 10 business days (not including weekends or holidays) in advance for finals.  See Chapter 4 Making Timely Requests for Accommodations for more information.
  • Email CascadesDAS@osucascades.edu if you have questions or need additional information.
     

Student Responsibility: Reviewing Testing Policies and Procedures

  • Students should arrive on time and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late or for students who do not finish within the allotted time frame.
  • A valid photo ID (e.g. student ID or driver’s license) must be presented at the time of testing. If valid photo ID is not presented, a photo of the student will be taken and emailed to the instructor for verification.
  • The proctor will review the exam instructions with the student, including time and materials allowed (e.g. note card, calculator, etc.)
  • Only authorized testing materials are allowed in the testing rooms. All personal items must be stored in designated areas. Testing staff is not responsible for personal property brought into the testing center.
  • Prohibited items in the testing room include, but are not limited to:
    • Cellular phones or other electronic devices (unless approved as an accommodation due to a disability)
    • Watches (smart or analog)
    • Bags, backpacks, purses, wallets
    • Hats and jackets may be worn, but if they are removed in the testing room they must be hung on the back of the chair or placed on the floor; they cannot be placed on the desk.
  • Food and beverages are allowed in the testing room as long as they will not be distracting to other students.
  • Clocks, earplugs, and noise-cancelling headphones are available to students upon request. These items are provided as a courtesy and are not considered an accommodation.
  • Once the exam begins, students are not allowed to leave the testing site for any reason.
  • Tests will not be administered beyond the scheduled exam time and deadlines set by the instructor.
  • Students are responsible for monitoring their exam time; a clock is available upon request. DAS staff can also give courtesy 15-minute warnings, though these cannot be guaranteed during busy times.
  • No additional time is added to exams when students take breaks, use the restroom, or do not receive a courtesy 15-minute warning.
  • When the scheduled exam time ends, the exam will be collected and delivered to the instructor.

Academic Integrity
The OSU Student Code of Conduct provisions regarding disruptive behavior and/or academic dishonesty applies to both classroom exams and exams administered at DAS Testing Services.

DAS has the right to stop an exam at any time if a violation is observed, including use of unauthorized materials or resources during an exam.  All violations will be reported to faculty.  Violations may also be reported to OSU Office of Student Conduct & Community Standards and result in a review and modification of accommodation requests.

Violations include but are not limited to:

  • Having prohibited items in the testing room
  • Going beyond the allotted testing time
  • Accessing unauthorized materials during exams
  • Giving or receiving help from others
  • Failing to follow the direction of DAS Testing Services staff

Please refer to Academic Regulation 15 in the Online Catalog for additional information on academic misconduct.

Late For an Exam
If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival.  Proctors will wait up to 20 minutes before determining that the student is a "no show."

No Show
If students fail to show up for an exam for any reason, the test will be returned immediately to instructors. Students are responsible for seeking instructor permission to reschedule any missed exams before DAS will consider the request. The student must forward their instructor’s written permission via email to CascadesDAS@osucascades.edu for the OSU Cascades Testing Services as well as coordinate rescheduling the exam for a day and time agreeable to all parties (the student, the instructor and DAS). There is no guarantee that the instructor will permit a make-up exam.

Illness and Other Reschedule Requests
If students are ill or need to reschedule exams for any other reason, they will need to obtain their instructor’s written permission via email, and forward it to CascadesDAS@osucascades.edu for the OSU Cascades DAS Testing Services before DAS will consider the request. There is no guarantee that the instructor will permit a rescheduled exam.

Cancellations
If exam requests with DAS need to be cancelled for any reason, students are responsible for emailing CascadesDAS@osucascades.edu in advance of the scheduled exam. This includes cancellations when students decide to take the exam in class, when the class exam was canceled by the instructor, or when the student drops or withdraws from the class.

 

Instructor Responsibilities

  • Use the link in the email to complete an Alternative Testing Agreement within two business days of receiving the notification.  The Alternative Testing Agreement identifies who will proctor the exam/quiz, exam location and necessary exam instructions.
  • If an Alternative Testing Agreement is not submitted for an on-campus course, the instructor is responsible for providing all of the student’s testing accommodations. 
  • Instructors are not required to submit more than one Alternative Testing Agreement per course section.  The Testing Agreement submitted will automatically be applied to all eligible students in that course section and can be copied to multiple courses, sections, or terms at the instructor’s request.
  • Approved testing accommodations also apply to pop quizzes.
    Email CascadesDAS@osucascades.edu to partner with OSU Cascades Testing Services to provide accommodations for pop quizzes.
  • Extended test time applies to “seat” exams that are timed and are expected to be completed in one sitting. Extended test time does not apply to take-home exams or exams that allow completion/submission over multiple days.
  • Emailed exams can be sent to CascadesDAS@osucascades.edu and need to be received at least 24 hours in advance.
  • Email CascadesDAS@osucascades.edu with questions or to receive additional information.

 

Page updated: 08/2022