Chapter 5 - Alternative Testing

DAS Alternative Testing Services offers proctoring for registered DAS students. DAS can provide alternative testing accommodations for both on-campus and Ecampus courses at the Corvallis campus and OSU-Cascades in Bend. Please select a campus from the links below for more information about student and instructors responsibilities, locations and hours of operation, and the DAS Testing Center’s policies and procedures.

OSU Cascade Campus
Students who require alternative testing services at the OSU Cascades Campus should email CascadesDAS@osucascades.edu to schedule exams with OSU Cascades Testing Proctoring Services.

For more information, please visit our webpage for Cascade Campus students.

Page updated 09/2020

DAS Corvallis Testing

 

DAS Testing Center Location and Hours of Operation

DAS Testing Center: Heckart Lodge, 3rd floor
2900 SW Jefferson Way, Corvallis, OR 97331

Please note that other locations such as the DAS main office in A200 Kerr and the Valley Library may also be used for testing as needed

Hours are subject to change based on space, staff availability, and when the last scheduled exam ends. Check your confirmation email carefully for scheduled time and testing location.

Regular hours: Monday–Thursday 8am–10:30pm and Friday 8am–5pm

Finals week: Monday–Thursday, 7:30am–11pm and Friday 7:30am–5pm

Summer Term: 8am–4:30pm

  • Exceptions for evening testing will only be made for on-campus, group exam times

All exams must be scheduled in advance. DAS cannot approve same-day requests.

 

Alternative Testing Exam Accommodations

DAS is committed to providing reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to the following:

  • Quiet location
  • Extended time
  • Room alone
  • Wheelchair Access
  • Accessible Furniture
  • Accessible Format*
  • Computer Screen Reader*
  • Computer Word Processor
  • Computer Speech to Text*
  • Reader*
  • Scribe*
  • Spell checker*
  • Calculator*
  • Memory Aid*

ACCESSIBLE FORMATS
Accessible Formats are exam materials converted into various accessible MS Word documents, PDFs, Braille, etc. to meet a student’s disability-related needs.

COMPUTER SCREEN READER
A Computer Screen Reader is software that will provide written or online text in an audio format. Exams must be provided in a highlight-able PDF or Word document to provide computer screen reader accommodations. Highlight-able refers to text that can be clicked and highlighted with the mouse.

If the exam is built in Canvas, students will use Readspeaker and Textaid for this accommodation, and faculty do not need to provide a highlight-able PDF or Word Document.

COMPUTER SPEECH TO TEXT
Computer Speech to Text is software that will transcribe a student’s speech into a text document. The student speaks directly into a microphone to create a text document. The software does not provide the student assistance with grammar, spelling, or punctuation; therefore the student will be responsible for editing the document as needed.

READERS

Readers are live people who will read what is on the printed page. They cannot be asked to interpret, define, explain or reword questions.

Student Expectations for Readers:

  • Readers can be asked to repeat information
  • Readers need feedback from the student to be effective. Students should let the reader know what reading tone, rate, etc. works best for them.

SCRIBES
Scribes will write down verbatim what students have dictated. The scribe is not responsible for organizing or paraphrasing students' words, or for correcting grammar and punctuation. Students may request at any time to review what the scribe has written, either by viewing it themselves or asking the scribe to read it aloud.

Student Expectations for Scribes:

  • Students are responsible for directing the scribe for any spelling of specific class-related terminology or punctuation within sentences.
  • If there are corrections, the student will direct the scribe to make them.

SPELL CHECKER
Students with a specific learning disability which impacts spelling may be eligible to receive a reasonable accommodation for in‐class assignments and in‐class exams. Click here to view the full policy on reasonable accommodations for spell checker.

CALCULATOR
For students who have a learning disability that impacts arithmetic computation, using a simple calculator could be a reasonable accommodation. Click here to view the full policy on reasonable accommodations for calculator.

MEMORY AID
For students who have documented disabilities that affect memory, using a memory aid/cue sheet may be a reasonable accommodation. Click here to view the full policy on reasonable accommodations for memory aid.

 

Student Responsibilities

  • Request accommodations each term.

  • Complete the Using DAS testing Center agreement.
  • If an Alternative Testing Agreement is not completed after the beginning of the term and/or more than two business days after submitting the request for accommodations, students are encouraged to email their faculty about completing the agreement. If the agreement is still not filled out, students should notify their DAS Advisor or DAS Testing Center that the agreement has not been completed at least a week before the first scheduled class exam so additional follow up can occur in a timely manner.

    • Ecampus faculty do not complete a DAS Testing Agreement. See Ecampus Student Responsibilities if a testing agreement has not been completed for an Ecampus course.
  • When an Alternative Testing Agreement is completed and DAS will be proctoring the exam, the student will use their DAS Online Services to schedule exams.
  • Faculty may complete an Alternative Testing Agreement indicating they will proctor the exam at their location or that there are no quizzes or exams for the course. In these instances, students will not be able to schedule exams using their DAS Online Services.
  • Students may review Alternative Testing Agreements by selecting Alternative Testing under My Accommodations in their DAS Online Services. Select the course from the dropdown menu and click ‘View Alternative Testing Detail.’
Understanding Types of Testing Agreements

DAS Proctor – DAS Location: DAS will proctor exams at the DAS Testing Center on the 3rd Floor of Heckart Lodge or one of the DAS overflow locations. Student should check their confirmation email for the exam location. Students will use their DAS Online Services to schedule exams.

DAS Proctor – Faculty Location: DAS will proctor at the Faculty’s location. Students will use their DAS Online Services to schedule exams.

Faculty Proctor – Faculty Location: Faculty will provide testing accommodations at their own location. Students will not be able to schedule exams through DAS. Students should connect with faculty at least one week prior to the exam for location details.

  • Students are encouraged to review the faculty-provided testing locations prior to exams to ensure the location meets their needs.
  • Students have the right to take exams at the DAS Testing Center if the testing location provided by faculty does not meet their accommodation needs.

No Exams or Quizzes – There are no exams or quizzes in the course.

Scheduling Exams with DAS
  • DAS-Proctored exam requests must be submitted according to DAS scheduling deadlines and the course identified dates and times in the syllabus. Students should be scheduling and taking exams the same time as their class peers. If there are scheduling issues, please contact the DAS Testing Center Coordinator.
  • Flexibility with exam times is ONLY allowed for the following reasons:
    • limited testing space (DAS decision)
    • exam/class time overlap (confirmed by DAS)
    • DAS scheduling conflicts (DAS decision)
  • In the event that one of these exceptions apply, exams should be scheduled as close to the group exam time as possible within the amount of time specified by faculty in the testing agreement.
    • If a flexible exam time is needed for any reason other than the three outlined above, or if the exam time is outside of the scheduling window indicated in the testing agreement, students are responsible for seeking faculty permission and forwarding it to testing.services@oregonstate.edu.
  • Students are encouraged to request all quizzes, midterms and final exams as soon as their faculty have completed the DAS Alternative Testing Agreement. Exam requests must be made at least five (5) business days (not including weekends or holidays) in advance for midterms and quizzes, and ten (10) business days for finals. See Chapter 4 for more information.
  • Requests for scribes and readers may necessitate additional time to coordinate.
  • Use the ‘Additional Note’ section of the exam request form to explain special circumstances or to communicate information to DAS Testing Center staff.
  • DAS assigns all testing rooms based on accommodation type and availability of testing space. Requests for certain rooms will be taken into consideration, but DAS cannot guarantee a specific testing location.
  • If a student with a “DAS Proctor – DAS Location” or “DAS Proctor – Faculty Location” testing agreement does not submit an exam request through their DAS Online Services, DAS will presume the student has decided to take the exam with the rest of the class and without accommodations.

Late Exam Requests

  • Students may submit late exam requests via DAS Online Services.
  • Requests made 2-4 business days in advance will be approved based on space and staff availability. DAS cannot approve same-day requests. Exams scheduled after 4:00 pm for the following day are considered same-day exam requests.
  • Unless the student receives a confirmation email from DAS approving their late request, they should plan on taking the exam with the rest of the class and without accommodations.
  • If a student consistently makes late requests, they may be required to attend an academic coaching session with their DAS Adviser.

Modifying an Exam Request

  • If a student needs to make a change to an exam request prior to the scheduled exam date (e.g., instructor changes an exam date or student initially entered the wrong time or date of the exam), the student can request a modification of the original exam request through their DAS Online Services account.
  • If the exam is rescheduled for a time other than the class exam time and there is no class/exam overlap, or the time is outside the scheduling window indicated in the testing agreement, students must forward faculty’s written permission to testing.services@oregonstate.edu as well as submitting a request for modification.

Cancellations
If exam requests with DAS need to be canceled for any reason, students are responsible for submitting the cancellation via their DAS Online Services in advance of the scheduled exam.

Reviewing DAS Testing Center Policies and Procedures

Before the Exam

  • DAS sends a reminder email to students and faculty two business days prior to each scheduled exam, identifying the time and location of the exam and providing faculty with information about how to provide DAS with a copy of the exam.
  • The reminder email should be read carefully, as times and locations may change due to limited space or staff.

Checking in For an Exam

  • Students should arrive on time and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late or for students who do not finish within the allotted time frame.
  • A valid photo ID must be presented at the time of testing. If valid photo ID is not presented, a photo of the student will be taken and emailed to the instructor for verification.
  • The proctor will review the exam instructions with the student, including time and materials allowed (i.e. note card, calculator).
  • Only authorized testing materials are allowed in the testing rooms. All personal items must be stored in designated areas. DAS Testing Center is not responsible for personal property brought into the testing center.
  • Prohibited items in the testing room include, but are not limited to:
    • Cellular phones, pagers, or other electronic devices that are not medical equipment the student needs with them in the testing room.
    • Watches (smart or analog)
    • Bags, backpacks, purses
    • Hats and jackets may be worn, but if they are removed in the testing room they must be hung on the back of the chair or placed on the floor; they cannot be placed on the desk.
  • Food and beverages are allowed in the testing room as long as they will not be distracting to other students.
  • Clocks, ear plugs, noise-cancelling headphones, and DAS-approved music are available to all students upon request.

During Testing

  • Once the exam begins, students are not allowed to leave the testing center for any reason.
  • Exam rooms are monitored by staff and equipped with security mirrors.
  • Exams will not be administered beyond the scheduled time and deadlines set by the instructor.
  • Students are responsible for monitoring their exam time; a clock is available upon request. DAS staff can also give courtesy 15-minute warnings, though these can’t be guaranteed during busy times.

  • No additional time is added to exams when students take breaks, use the restroom, or do not receive a courtesy 15-minute warning.

Academic Integrity
The OSU Student Code of Conduct provisions regarding disruptive behavior and/or academic dishonesty applies to both classroom exams and exams administered at the DAS Testing Center.

DAS has the right to stop an exam at any time if a violation is observed, including use of unauthorized materials or resources during an exam. All violations will be reported to faculty. Violations may also be reported to OSU Student Conduct and result in a review and modification of accommodation requests.

Violations include but are not limited to:

  • Having prohibited items in the testing room
  • Going beyond the allotted testing time
  • Accessing unauthorized materials during exams
  • Giving or receiving help from others
  • Failing to follow the direction of DAS Testing Center staff

Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work.

Ending an Exam
The proctor will inform the student when their scheduled exam time is up and ask the student to exit the testing room. The proctor will place the completed exam in a DAS testing envelope, seal it, and the student will sign over the seal. The completed exam will be delivered to faculty by DAS for grading.

Late For an Exam
If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival. Proctors will wait up to 20 minutes before determining that the student is a "no show."

No Show
If a student fails to show up for an exam for any reason, the exam will be returned immediately to faculty. Students are responsible for seeking faculty permission to reschedule any missed exams before DAS will consider the request. The student must forward their faculty’s written permission to Testing.Services@oregonstate.edu.

Illness and Other Reschedule Requests
If students are ill or need to reschedule exams for any other reason, they will need to obtain their faculty’s written permission, and forward it to Testing.Services@oregonstate.edu.

 

Faculty Responsibilities

  • Review the Notification of Academic Accommodations email sent for each registered DAS student in a course.
  • Use the link in the email to complete an Alternative Testing Agreement within two business days of receiving the notification. The Alternative Testing Agreement identifies who will be proctoring the exam, where the exam will take place, and the necessary exam instructions.
  • Input all extended time accommodations for exams and quizzes in Canvas.
  • If an Alternative Testing Agreement is not submitted for an on-campus course, faculty are responsible for providing all of the students’ testing accommodations. Do NOT submit a testing agreement for Ecampus courses. Students should disregard any DAS dashboard message directing them to contact their instructor to fill out a testing agreement for Ecampus courses.
  • Faculty are not required to submit more than one Alternative Testing Agreement per course section. The Testing Agreement submitted will automatically be applied to all eligible students in that course section and can be copied to multiple courses, sections, or terms at the faculty’s request.
  • Approved testing accommodations also apply to pop quizzes. Contact Testing Services to partner with DAS to provide accommodations for pop quizzes.
  • If changes need to be made to a Testing Agreement, contact DAS Testing Services at testing.services@oregonstate.edu or 541-737-8970.
Completing a Testing Agreement

DAS Proctor – DAS Location: DAS will proctor exams at the DAS Testing Center on the 3rd Floor of Heckart Lodge or one of the DAS overflow locations.
DAS Proctor – Faculty Location: DAS will proctor exam at a faculty-provided location. Fees apply as follows:

  • Labs: No fee will be charged for DAS to proctor exams that require a specific location due to lab materials.
  • If a specific location is not required, DAS will charge the department for exam proctoring at the faculty location instead of the DAS Testing Center. See the OSU Fee Book Internal Fees for more information.   

Faculty Proctor – Faculty Location: Faculty will provide accommodations at their location.

  • Students are encouraged to review the faculty-provided testing locations prior to exams to ensure the facilities meet their testing accommodation needs
  • Students have the right to take exams at the DAS Testing Center if the testing location provided by faculty does not meet their eligible accommodation needs.

No Exams or Quizzes – There are no exams or quizzes in the course.

Providing Exams to DAS
  • Students are responsible for submitting exam requests according to the course syllabus and DAS scheduling deadlines. Faculty receive an email two business days before a requested exam date that will include when the student has scheduled to take their exam.
  • Flexibility with exam times is ONLY allowed for the following reasons:
    • limited testing space (DAS decision)
    • exam/class time overlap (confirmed by DAS)
    • DAS scheduling conflicts (DAS decision)
  • In the event that one of these exceptions apply, exams should be scheduled as close to the group exam time as possible within the amount of time specified by faculty in the testing agreement.
    • If a flexible exam time is needed for any reason other than the three outlined above, or if the exam time is outside of the scheduling window indicated in the testing agreement, students are responsible for seeking faculty permission and forwarding it to testing.services@oregonstate.edu.
  • Students are not required to use eligible accommodations. If a student does not make an exam request, faculty will not receive an upload link. DAS will presume the student has decided to take the exam with the rest of the class and without accommodations.
  • The reminder email will provide a link to upload a copy of the exam to our secure website. Exams can also be emailed, dropped off to Heckart Lodge, or picked up by DAS from a department office.
  • Exams must be received at least 24 hours in advance.
  • If the same exam will be used for multiple students or sections, only upload the exam once and use the upload note section to specify that the exam may be used for all students or for multiple sections. For example: “Use exam for all students in 002, 004, 006.”
  • Faculty may use one upload link to submit multiple files if needed (i.e.: additional tables, bubble sheets, formula sheets, etc.). Please use "Exam File Notes" to identify multiple files.
  • Alternatively, you may email exams and supplemental materials as attachments to testing.services@oregonstate.edu.
  • If DAS is picking up your exam, please make it available at the agreed-upon time.

Changes to Exams

  • For typos, last minute announcements about exams, or other changes to exams that need to be communicated in a timely manner, please call the DAS Testing Center at 541-737-8970.
  • If uploading a new version of an exam, use the upload notes to indicate which file DAS should use to administer the exam.

     

DAS Testing Center Responsibilities

  • Send faculty a reminder email two business days before a scheduled exam (student must make an exam request)
  • Maintain the confidentiality of all exam materials
  • DAS Testing Center staff will do their best to verify students have received faculty permission for exam requests not at the class exam time for reasons other than limited testing space, exam/class time overlap, or DAS scheduling conflicts, or if the scheduled time is outside of the window set in the Alternative Testing Agreement
  • Check student ID before proctoring an exam or send faculty a photo of the student to verify their identity if the student did not bring ID with them to the Testing Center
  • Ensure no unpermitted materials are in the testing rooms and maintain the exam integrity in the DAS Testing Center environment and during exam delivery and pick-up
  • Convey changes or corrections on exam material to students in the DAS Testing Center
  • Communicate time violations and possible incidents of academic dishonesty to faculty
  • Return completed exams to faculty via the delivery method specified in the Testing Agreement. Exams ending before 3pm will generally be returned the same day before 5pm. Exams ending after 3pm will be returned the following day before 10 am.
    • If exams are needed sooner, faculty should contact the DAS Testing Center to arrange pick-up from Heckart Lodge

Page updated: 3/2019

DAS Cascades Testing

 

 

DAS Testing Location and Hours of Operation

Tykeson Hall 210 D
1500 SW Chandler Avenue, Bend, Oregon 97702

Monday–Friday 8am–5pm

All exams must be scheduled in advance. DAS cannot approve same-day requests.

 

Alternative Testing Exam Accommodations

DAS is committed to providing reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to the following:

  • Quiet location
  • Extended time
  • Room alone
  • Wheelchair Access
  • Accessible Furniture
  • Accessible Format*
  • Computer Screen Reader*
  • Computer Word Processor
  • Computer Speech to Text*
  • Reader*
  • Scribe*
  • Spell checker*
  • Calculator*
  • Memory Aid*

ACCESSIBLE FORMATS
Accessible Formats are exam materials converted into various accessible MS Word documents, PDFs, Braille, etc. to meet a student’s disability-related needs.

COMPUTER SCREEN READER
A Computer Screen Reader is software that will provide written or online text in an audio format. Exams must be provided in a highlight-able PDF or Word document to provide computer screen reader accommodations. Highlight-able refers to text that can be clicked and highlighted with the mouse.

If the exam is built in Canvas, students will use Readspeaker and Textaid for this accommodation, and faculty do not need to provide a highlight-able PDF or Word Document.

COMPUTER SPEECH TO TEXT
Computer Speech to Text is software that will transcribe a student’s speech into a text document. The student speaks directly into a microphone to create a text document. The software does not provide the student assistance with grammar, spelling, or punctuation; therefore the student will be responsible for editing the document as needed.

READERS

Readers are live people who will read what is on the printed page. They cannot be asked to interpret, define, explain or reword questions.

Student Expectations for Readers:

  • Readers can be asked to repeat information
  • Readers need feedback from the student to be effective. Students should let the reader know what reading tone, rate, etc. works best for them.

SCRIBES
Scribes will write down verbatim what students have dictated. The scribe is not responsible for organizing or paraphrasing students' words, or for correcting grammar and punctuation. Students may request at any time to review what the scribe has written, either by viewing it themselves or asking the scribe to read it aloud.

Student Expectations for Scribes:

  • Students are responsible for directing the scribe for any spelling of specific class-related terminology or punctuation within sentences.
  • If there are corrections, the student will direct the scribe to make them.

SPELL CHECKER
Students with a specific learning disability which impacts spelling may be eligible to receive a reasonable accommodation for in‐class assignments and in‐class exams. Click here to view the full policy on reasonable accommodations for spell checker.

CALCULATOR
For students who have a learning disability that impacts arithmetic computation, using a simple calculator could be a reasonable accommodation. Click here to view the full policy on reasonable accommodations for calculator.

MEMORY AID
For students who have documented disabilities that affect memory, using a memory aid/cue sheet may be a reasonable accommodation. Click here to view the full policy on reasonable accommodations for memory aid.

 

Student Responsibilities

  • Request accommodations each term.
  • If an Alternative Testing Agreement is not completed after the beginning of the term and/or more than two business days after submitting the request for accommodations, students are encouraged to email their faculty about completing the agreement.  If the agreement is still not filled out, students should notify their DAS Advisor or DAS Testing Center that the agreement has not been completed at least a week before the first scheduled class exam so additional follow up can occur in a timely manner.

Scheduling Exams with DAS
  • After faculty submit an Alternative Testing Agreement for DAS to proctor exams, students should email CascadesDAS@osucascades.edu to schedule exams with OSU Cascades Testing Proctoring Services.
  • Exam requests must be submitted according to DAS scheduling deadlines and the course identified dates and times in the syllabus. Students should be scheduling and taking exams the same time as their class peers. If there are scheduling issues, please contact email CascadesDAS@osucascades.edu.
  • Flexibility with exam times is ONLY allowed for the following reasons:
    • limited testing space (DAS decision)
    • exam/class time overlap (confirmed by DAS)
    • DAS scheduling conflicts (DAS decision)
  • In the event that one of these exceptions apply, exams should be scheduled as close to the group exam time as possible within the amount of time specified by faculty in the testing agreement.
    • If a flexible exam time is needed for any reason other than the three outlined above, or if the exam time is outside of the scheduling window indicated in the testing agreement, students are responsible for seeking faculty permission and forwarding it to CascadesDAS@osucascades.edu.
  • Students are encouraged to request all quizzes, midterms and final exams as soon as their faculty have completed the DAS Alternative Testing Agreement. Exam requests must be made at least five (5) business days (not including weekends of holidays) in advance for midterms and quizzes, and ten (10) business days for finals. See Chapter 4 for more information.
  • Requests for scribes and readers may necessitate additional time to coordinate.
  • Email CascadesDAS@osucascades.edu if you have questions or need additional information
Reviewing Testing Policies and Procedures
  • Students should arrive on time and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late or for students who do not finish within the allotted time frame.
  • A valid photo ID must be presented at the time of testing. If valid photo ID is not presented, a photo of the student will be taken and emailed to the instructor for verification.
  • The proctor will review the exam instructions with the student, including time and materials allowed (i.e. note card, calculator).
  • Only authorized testing materials are allowed in the testing rooms. All personal items must be stored in designated areas. Testing staff is not responsible for personal property brought into the testing center.
  • Prohibited items in the testing room include, but are not limited to:
    • Cellular phones, pagers, or other electronic devices
    • Watches (smart or analog)
    • Bags, backpacks, purses
    • Hats and jackets may be worn, but if they are removed in the testing room they must be hung on the back of the chair or placed on the floor; they cannot be placed on the desk.
  • Food and beverages are allowed in the testing room as long as they will not be distracting to other students.
  • Clocks, earplugs, and noise-cancelling headphones are available to students upon request.
  • Once the exam begins, students are not allowed to leave the testing site for any reason.
  • Tests will not be administered beyond the scheduled exam time and deadlines set by the instructor.
  • Students are responsible for monitoring their exam time; a clock is available upon request. DAS staff can also give courtesy 15-minute warnings, though these can’t be guaranteed during busy times.
  • No additional time is added to exams when students take breaks, use the restroom, or do not receive a courtesy 15-minute warning.
  • When the scheduled exam time ends, the exam will be collected and emailed to faculty.

Academic Integrity
The OSU Student Code of Conduct provisions regarding disruptive behavior and/or academic dishonesty applies to both classroom exams and exams administered at the DAS Testing Center.

DAS has the right to stop an exam at any time if a violation is observed, including use of unauthorized materials or resources during an exam. All violations will be reported to faculty. Violations may also be reported to OSU Student Conduct and result in a review and modification of accommodation requests.

Violations include but are not limited to:

  • Having prohibited items in the testing room
  • Going beyond the allotted testing time
  • Accessing unauthorized materials during exams
  • Giving or receiving help from others
  • Failing to follow the direction of DAS Testing Center staff

Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work.

Late For an Exam
If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival. Proctors will wait up to 20 minutes before determining that the student is a "no show."

No Show
If students fail to show up for an exam for any reason, the test will be returned immediately to faculty. Students are responsible for seeking faculty permission to reschedule any missed exams, before DAS will consider the request. The student must forward their faculty member’s written permission to CascadesDAS@osucascades.edu for the OSU Cascades Testing Center as well as coordinate rescheduling the exam for a day and time agreeable to all parties (the student, the faculty member, and DAS). There is no guarantee that the faculty member will permit a make-up exam.

Illness and Other Reschedule Requests
If students are ill or need to reschedule exams for any other reason, they will need to obtain their faculties written permission, and forward it to CascadesDAS@osucascades.edu for the OSU Cascades DAS Testing Center before DAS will consider the request. There is no guarantee that the faculty member will permit a rescheduled exam.

Cancellations
If exam requests with DAS need to be canceled for any reason, students are responsible for emailing to CascadesDAS@osucascades.edu for the OSU Cascades Testing Center, in advance of the scheduled exam. This includes cancellations when students decide to take the exam in class, when the class exam was canceled by faculty, or when the student drops or withdraws from the class.

 

Faculty Responsibilities

  • Review the Notification of Academic Accommodations email sent for each registered DAS student in a course.
  • Use the link in the email to complete an Alternative Testing Agreement within two business days of receiving the notification. The Alternative Testing Agreement identifies who will be proctoring the exam, where the exam will take place, and the necessary exam instructions if DAS will be the exam proctor.
  • If an Alternative Testing Agreement is not submitted for an on-campus course, faculty are responsible for providing all of their students’ testing accommodations. Do NOT submit a testing agreement for Ecampus courses. Students should disregard any DAS dashboard message directing them to contact their instructor to fill out a testing agreement for Ecampus courses.
  • Input all extended time accommodations for exams and quizzes in Canvas.
  • Emailed exams can be sent to CascadesDAS@osucascades.edu and need to be received at least 24 hours in advance.
  • Faculty are not required to submit more than one Alternative Testing Agreement per course section. The Testing Agreement submitted will automatically be applied to all eligible students in that course section and can be copied to multiple courses, sections, or terms at the faculty’s request.
  • Approved testing accommodations also apply to pop quizzes. Email CascadesDAS@osucascades.edu to partner with DAS Testing Services to provide accommodations for pop quizzes.
  • Email CascadesDAS@osucascades.edu with questions or to receive additional information.

 

Page updated: 3/2019

DAS Ecampus Testing

Ecampus

DAS Testing Center (Corvallis Campus) Location and Hours of Operation

DAS Testing Center: Heckart Lodge, 3rd floor
2900 SW Jefferson Way, Corvallis, OR 97331

Please note that other locations such as the DAS main office in A200 Kerr and the Valley Library may also be used for testing as needed

Hours are subject to change based on space, staff availability, and when the last scheduled exam ends. Check your confirmation email carefully for scheduled time and testing location.

Regular hours: Monday–Thursday 8am–10:30pm and Friday 8am–5pm

Finals week: Monday–Thursday, 7:30am–11pm and Friday 7:30–5pm

Summer Term: 8am–4:30pm

All exams must be scheduled in advance. DAS cannot approve same-day requests.

Alternative Testing Exam Accommodations

DAS is committed to providing reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to the following:

  • Quiet location
  • Extended time
  • Room alone
  • Wheelchair Access
  • Accessible Furniture
  • Accessible Format*
  • Computer Screen Reader*
  • Computer Word Processor
  • Computer Speech to Text*
  • Reader*
  • Scribe*
  • Spell checker*
  • Calculator*
  • Memory Aid*

ACCESSIBLE FORMATS
Accessible Formats are exam materials converted into various accessible MS Word documents, PDFs, Braille, etc. to meet a student’s disability-related needs.

COMPUTER SCREEN READER
A Computer Screen Reader is software that will provide written or online text in an audio format. Exams must be provided in a highlight-able PDF or Word document to provide computer screen reader accommodations. Highlight-able refers to text that can be clicked and highlighted with the mouse.

If the exam is built in Canvas, students will use Readspeaker and Textaid for this accommodation, and faculty do not need to provide a highlight-able PDF or Word Document.

COMPUTER SPEECH TO TEXT
Computer Speech to Text is software that will transcribe a student’s speech into a text document. The student speaks directly into a microphone to create a text document. The software does not provide the student assistance with grammar, spelling, or punctuation; therefore the student will be responsible for editing the document as needed.

READERS

Readers are live people who will read what is on the printed page. They cannot be asked to interpret, define, explain or reword questions.

Student Expectations for Readers:

  • Readers can be asked to repeat information
  • Readers need feedback from the student to be effective. Students should let the reader know what reading tone, rate, etc. works best for them.

SCRIBES
Scribes will write down verbatim what students have dictated. The scribe is not responsible for organizing or paraphrasing students' words, or for correcting grammar and punctuation. Students may request at any time to review what the scribe has written, either by viewing it themselves or asking the scribe to read it aloud.

Student Expectations for Scribes:

  • Students are responsible for directing the scribe for any spelling of specific class-related terminology or punctuation within sentences.
  • If there are corrections, the student will direct the scribe to make them.

SPELL CHECKER
Students with a specific learning disability which impacts spelling may be eligible to receive a reasonable accommodation for in‐class assignments and in‐class exams. Click here to view the full policy on reasonable accommodations for spell checker.

CALCULATOR
For students who have a learning disability that impacts arithmetic computation, using a simple calculator could be a reasonable accommodation. Click here to view the full policy on reasonable accommodations for calculator.

MEMORY AID
For students who have documented disabilities that affect memory, using a memory aid/cue sheet may be a reasonable accommodation. Click here to view the full policy on reasonable accommodations for memory aid.

Student Responsibilities

  • Request accommodations each term so faculty and Ecampus Testing will be notified of testing accommodations.
  • Review the course syllabus to determine if a proctor is needed for exams.
  • Only registered DAS students may use the DAS Testing Center as a proctor.
Selecting a Proctor
  • If a proctor other than the DAS Testing Center in Corvallis will be used, the student is responsible for determining if the proctor they select is able to provide their accommodations. Here are steps to finding a proctor and a list of Oregon Testing CentersIf you would like to use ProctorU as your proctor, please notify Ecampus at ecampustesting@oregonstate.edu so they can inform ProctorU of your accommodations.
  • Complete the Ecampus Exams and Proctoring Form to designate a proctor. Be sure to complete all 4 steps. DAS is located under Off-Campus Proctors on the Exams and Proctoring Form.
  • Do not ask faculty to complete an Alternative Testing Agreement for Ecampus courses. Please disregard any dashboard message directing you to have the instructor complete an agreementIf the student designates DAS as their proctor, DAS will complete a testing agreement for the course once we receive the proctoring information from Ecampus. The exam information will be emailed to the student’s proctor within 3 weeks of their exam. The student will receive a confirmation email to their ONID email letting them know that is has been sent.
  • Once DAS completes the student’s testing agreement, the student will need to schedule exams with DAS through their DAS Online Services.
  • Review this tutorial for completing the Exam and Proctoring Form.
  • The student should contact the faculty member if they encounter an issue with receiving their accommodation.
Scheduling Exams with DAS
  • DAS-Proctored exam requests must be submitted according to DAS scheduling deadlines and the course identified dates and times in the syllabus.
  • Students are encouraged to request all quizzes, midterms and final exams as soon as DAS has completed the DAS Alternative Testing Agreement. Exam requests must be made at least five (5) business days (not including weekends or holidays) in advance for midterms and quizzes, and ten (10) business days for finals. See Chapter 4 for more information.
  • Requests for scribes and readers may necessitate additional time to coordinate.
  • Use the ‘Additional Note’ section of the exam request form to explain special circumstances or to communicate information to DAS Testing Center staff.
  • DAS assigns all testing rooms based on accommodation type and availability of testing space. Requests for certain rooms will be taken into consideration, but DAS cannot guarantee a specific testing location.
  • Students must schedule within the Canvas date range set by the course faculty. If students are ill or need to reschedule outside of the Canvas date range, they must contact the faculty for permission and have the faculty communicate the extension with Ecampus.

Late Exam Requests

  • Students may submit late exam requests via DAS Online Services.
  • Requests made 2-4 business days in advance will be approved based on space and staff availability. DAS cannot approve same-day requests. Exams scheduled after 4:00 pm for the following day are considered same-day exam requests.
  • Unless the student receives a confirmation email from DAS approving their late request, they should plan on taking the exam with an alternate proctor.
  • If a student consistently makes late requests, they may be required to attend an academic coaching session with their DAS Adviser.

Modifying an Exam Request
If a student needs to make a change to an exam request prior to the scheduled exam date, students can request a modification of the original exam request through their DAS Online Services account.

Cancellations
If exam requests with DAS need to be canceled for any reason, students are responsible for submitting the cancellation via their DAS Online Services in advance of the scheduled exam.

Reviewing DAS Testing Center Policies and Procedures

Before the Exam

  • DAS sends a reminder email to students two business days prior to each scheduled exam, identifying the time and location of the exam.
  • The reminder email should be read carefully, as times and locations may change due to limited space or staff.

Checking In For an Exam

  • Students should arrive on time and be prepared to take their exam at the identified time.
  • Even though the online exam time doesn’t begin until the student logs into Canvas, additional study time is not allowed, nor is additional time added for students arriving late for their scheduled exam time.
  • A valid photo ID must be presented at the time of testing. If valid photo ID is not presented, a photo of the student will be taken and emailed to the instructor for verification.
  • The proctor will review the exam instructions with the student, including time and materials allowed (i.e. note card, calculator).
  • Only authorized testing materials are allowed in the testing rooms. All personal items must be stored in designated areas. DAS Testing Center is not responsible for personal property brought into the testing center.
  • Prohibited items in the testing room include, but are not limited to:
    • Cellular phones, pagers, or other electronic devices that are not medical equipment the student needs with them in the testing room
    • Watches (smart or analog)
    • Bags, backpacks, purses
    • Hats and jackets may be worn, but if they are removed in the testing room they must be hung on the back of the chair or placed on the floor; they cannot be placed on the desk.
  • Food and beverages are allowed in the testing room as long as they will not be distracting to other students.
  • Clocks, ear plugs, noise-cancelling headphones, and DAS-approved music are available to all students upon request.

Extended Time Accommodation Not Entered by Faculty
When students with an extended time accommodation begin their Ecampus exam, the proctor will ensure the time has been extended before entering the passcode to begin the exam.

In the event that the time has not been extended, the proctor will contact the faculty member and Ecampus for assistance. The student will receive their full time once the issue has been resolved. If the issue is not resolved within an hour, the student can choose to postpone taking the exam until the extended time has been added and a new exam time has been scheduled.

Students may also choose to take the exam without extended time after signing an Ecampus Extended Time Waiver.

During Testing

  • Once the exam begins, students are not allowed to leave the testing center for any reason.
  • Exam rooms are monitored by staff and equipped with security mirrors.
  • Exams will not be administered beyond the scheduled time and deadlines set by the instructor.
  • Students are responsible for monitoring their exam time; a clock is available upon request. DAS staff can also give courtesy 15-minute warnings, though these can’t be guaranteed during busy times.
  • No additional time is added to exams when students take breaks, use the restroom, or do not receive a courtesy 15-minute warning.
  • Failing to follow the direction of DAS Testing Center staff

Academic Integrity
The OSU Student Code of Conduct provisions regarding disruptive behavior and/or academic dishonesty applies to both classroom exams and exams administered at the DAS Testing Center.

DAS has the right to stop an exam at any time if a violation is observed, including use of unauthorized materials or resources during an exam. All violations will be reported to faculty. Violations may also be reported to OSU Student Conduct and result in a review and modification of accommodation requests.

Violations include but are not limited to:

  • Having prohibited items in the testing room
  • Going beyond the allotted testing time
  • Accessing unauthorized materials during exams
  • Giving or receiving help from others

Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work.

Ending an Exam
When the scheduled exam time is up, the student should submit their exam and log out of Canvas.

Late For an Exam
If a student is late for a scheduled exam for any reason, the student forfeits the missed time even though the loss of time will not be reflected on their exam timer in Canvas. Proctors will wait up to 20 minutes before determining that the student is a "no show."

No Show
If a student fails to show up for their scheduled exam time, they can reschedule on their DAS Online Services until the Canvas scheduling window closes. If they need to reschedule outside of the Canvas windows, they must contact their instructor for permission and have their instructor communicate the extension with Ecampus.

  • The policy regarding late requests still applies to rescheduling missed exams.

Illness and Other Reschedule Requests
If students are ill or need to reschedule outside of the Canvas date range set by the course faculty, they must contact the faculty for permission and have the faculty communicate the extension with Ecampus.

Faculty Responsibilities

  • Review the Notification of Academic Accommodations email sent for each registered DAS student in a course.
  • Input all extended time accommodations for exams and quizzes in Canvas.
  • A Testing Agreement is not needed for Ecampus courses. Instead, students must designate an Ecampus proctor by submitting an Exams and Proctoring Form if the exam must be proctored.
  • Only registered DAS students may chose the DAS Testing Center on the Corvallis campus as their proctor.
  • If changes need to be made to exam instructions, contact Ecampus Testing: ecampustesting@oregonstate.edu or 541-737-9281

DAS Testing Center Responsibilities

  • Maintain the confidentiality of all exam passwords
  • Check student ID before proctoring an exam or send faculty a photo of the student to verify their identity if the student did not bring ID with them to the Testing Center
  • Ensure no unpermitted materials enter the testing rooms and maintain the exam integrity of the DAS Testing Center environment
  • Communicate time violations and possible incidents of academic dishonesty to faculty

Page updated: 09/2018