DAS Student Handbook

Disability Access Services (DAS) at Oregon State University (OSU) facilitates access to University programs and services for students, faculty, staff and visitors with disabilities through accommodations, education, consultation, and advocacy.

This handbook outlines the rights, responsibilities, and accommodation procedures for students that receive academic accommodations for a disability. This handbook is updated for each upcoming academic year (Fall-Summer terms). Mid-year addendums and additions will be noted.

Please review this handbook thoroughly. If you have any questions about rights, responsibilities, or procedures to obtain your accommodations please contact us at 541-737-4098 or by email at Disability.Services@oregonstate.edu.

Page Updated 09/2015

Chapter 1 - Rights and Responsibilities

Oregon State University (OSU) is committed to following Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA) as amended in 2008 (ADAAA), and other applicable federal and state regulations and university policies which prohibit discrimination on the basis of disability. Under these laws, eligible students with a documented disability have a right to receive reasonable accommodations. Students also have responsibilities under these laws.

Student Rights and Responsibilities

Students with disabilities have the right to:

  1. An equal opportunity to learn. If the location, delivery system, or instructional methodology limits access, participation, or the ability to benefit, students have a right to reasonable alterations in those aspects of the course (or program) to accommodate a disability. The accommodation may not fundamentally alter the nature of the program or activity, lower academic standards, present an undue financial or administrative burden on the university, or pose a threat to others or public safety.
  2. An equal opportunity to participate in and benefit from the academic community. This includes access to services, extra-curricular activities, housing, and transportation at a comparable level as that provided to any student.

Students with disabilities shall be responsible for:

  1. Registering with DAS for services.
  2. Submitting documentation of a disability from a qualified and appropriate professional that demonstrates how the disability affects/impacts a particular delivery system, instructional method, or evaluation criteria when requesting accommodations.
  3. Completing a DAS orientation, once the student has been found eligible for accommodations, prior to receiving accommodations.
  4. Requesting accommodations through DAS online services each term in a timely manner. Please review the DAS service request timeline, chapter 4, for requesting accommodations.
  5. Meeting with faculty and other service providers to discuss accommodations as needed. Information about the disability is confidential. Anonymity is not guaranteed.
  6. Notifying DAS of any issues, concerns or delays in receiving requested accommodations in a timely manner.
  7. Meeting and maintaining the University's fundamental academic and technical standards.

PERSONAL SERVICES

Colleges and universities are not required to provide "personal services" to students with disabilities, per applicable laws. Below are some examples of common personal services:

  1. Private tutoring
  2. Personal care attendant (PCA)
  3. Personally prescribed medical devices (eyeglasses, wheelchairs, hearing aids, etc.)
  4. Personal transportation
  5. Personal assistance to transport books or other personal items

Students can contact DAS for referrals to resources that are available to all students, or available within the community (campus tutoring resources, university shuttle, Dial-A-Bus, etc).

OSU is committed to student success; however, students are not required to use accommodations. Accommodations are provided once a student requests them each term.  The student is responsible for submitting requests for accommodations each term through DAS Online services.

 

Page Updated 09/2018

Chapter 2 - Registering With DAS

Registering with DAS and Requesting Academic Accommodations at OSU

It is the policy of Oregon State University to comply with Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA), as amended by the ADA Amendments Act of 2008, and other applicable federal and state regulations that prohibit discrimination on the basis of disability.

Under these laws, students with a documented disability have a right to receive reasonable accommodations.

Additionally, students have the following responsibilities:

  1. Apply to Oregon State University
  2. Register with DAS and submit disability documentation for academic accommodations
  3. Request academic accommodations each term
  4. Follow the policies and procedures outlined in the DAS Student Handbook

 

1. Apply to Oregon State University

Disclosing your disability during the application process is not required. Applying for academic accommodations is a separate and confidential process through the DAS office.

See Going-to-College.org's tips on writing the application essay for students with disabilities.

 

2. Register with DAS and submit disability documentation FOR ACADEmic Accommodations

In order to ensure you have accommodations in place when you begin classes, please allow 2-4 weeks for the DAS registration and documentation review process from the time you submit your documentation.

Please complete the following steps.

  • Complete a DAS online registration form
  • Provide disability documentation to DAS (see information below)
  • Respond to requests for information from DAS
    • Occasionally, DAS will need more information from your healthcare provider to determine your eligibility for accommodations. A prompt response will ensure that DAS can evaluate your documentation and determine your eligibility for accommodations as soon as possible. 
  • Receive eligibility/denial email from DAS for accommodations 
  • Complete part 1 and 2 of the DAS orientation (see information below)
  • Request accommodations for your classes

We require advance notice in order to coordinate your accommodations. Please see Chapter 4 for Timeline for Service Requests for applicable deadlines.

Documentation Information:

  • If you are unable to upload documentation using our online registration form, you can submit documentation through mail, email, or fax. See our Contact Us page for contact information.

COMPLETE A DAS ORIENTATION:

After your documentation has been reviewed, you will receive an eligibility/denial email which will include information about the DAS orientation process.

  • A link is included in the eligibility email for a video that is Part 1 of the DAS orientation process.
  • Once you have completed the video and survey, you will need to schedule a mandatory orientation session (part 2) with a DAS staff member. OSU Ecampus students will need phone services and access to a computer with internet in order to complete the orientation.  Please note you will not be able to use or request your approved academic accommodations until you have completed both parts of the orientation process.
  • Please schedule your orientation by calling the DAS front desk at 541-737-4098 or by e-mail at Disability.Services @oregonstate.edu
  • If you are a Cascades campus student please call 541-322-2023 or e-mail diane.pritchard@osucascades.edu .

During this orientation, you will learn how to request accommodations each term using DAS Online Services, get connected with a DAS adviser, learn about DAS policies and procedures, and have an opportunity to have your questions answered.

 

3. REQUEST Academic ACCOMMODATIONS EACH TERM

During your DAS orientation, you will request your accommodations for the upcoming or current term. In subsequent terms, you will register for courses through OSU and then request your accommodations for the term through DAS Online Services. It is advised that you make your requests for your accommodations soon after you register for your classes each term (24-48 hours) and in accordance with the DAS Timeline for Service Requests.

 

4. Follow The policies and procedures outline in the DAS Student Handbook

 
Submitting Documentation after the Current Academic Term Begins

DAS receives documentation throughout the year. If you submit a request for academic accommodations and documentation, of your disability after the start of a term, and you wish to receive accommodations for that term, please be advised that you will need to be found eligible for accommodations and will need to complete Part 1 & 2 of the DAS orientation. Additionally, your accommodations may take time to coordinate. DAS makes a good faith effort to accommodate students as quickly as possible, but requests are generally provided according to our Timeline for Service Requests.

For students registering with DAS for the first time, applications with documentation received after Week 8 of the term will be considered for the following term.

For Requesting On-Campus Housing Accommodations please see Chapter 24

Page Updated 09/2018

Chapter 3 - Determining Reasonable Accommodations

A reasonable accommodation is a modification or adjustment to a course, program, service, or activity that enables a qualified student with a disability to have an equal opportunity to attain the same level of achievement or enjoy the same benefits and privileges that are available to similarly-situated students without disabilities. The university has a responsibility to provide accommodation(s) only to the known limitations of an otherwise qualified student with a documented disability. To determine reasonable accommodations, DAS may seek information from appropriate university personnel regarding essential standards for courses, programs, services and activities.

Reasonable Accommodations

Reasonable accommodations are determined by examining:

  • The barriers resulting from the interaction between the impact of the documented disability and the campus environment.
  • The possible accommodations that might ameliorate or remove the barriers.
  • Whether or not the student has access to the course, program, service or activity without an accommodation.
  • Whether or not essential elements of the course, program, service, activity or facility are compromised by the accommodations.

ACCOMMODATION REQUEST ANALYSIS

In reviewing accommodation requests, the following analysis is used:

  • Does the student have a documented disability?
  • Is the student "otherwise qualified?"
  • Is the request reasonable? (The following four requirements must ALL be satisfied for the request to be considered reasonable):
    • The accommodation does not fundamentally alter the nature of the program or activity.
    • The accommodation does not alter or remove essential requirements.
    • The accommodation does not lower academic standards.
    • The accommodation does not present an undue financial or administrative burden on the university.
    • The accommodation does not pose a threat to the safety of others or the public.

 

PLEASE NOTE: Before reasonable accommodations can be determined, students need to complete the registration process with DAS. Please see Chapter 2 on how to register with DAS. 

 

Page Updated 09/2018

Chapter 4 - Making Timely Requests for Accommodations

Registered DAS students must request accommodations each term. Once students register for courses they will appear in your DAS Online Services account the following day. Students are encouraged to request accommodations within 48 hours after registering for classes.  In order to ensure sufficient time to provide accommodations, the student must submit their accommodation requests online within the appropriate time frame each term (see Chapter 1, Students' Rights and Responsibilities). Please see the following timeline for the minimum time requirements for specific accommodations

If a request is submitted after the relevant deadline, reasonable efforts will be made by DAS and faculty to accommodate the request. However, we cannot guarantee that such a request can be met. Untimely requests may result in delay, substitutions, or denial of accommodation.

Be sure to read DAS emails, reminders, and agreements in order to use accommodations.

Timeline

Type of Service Time Required
Interpreting, Real-time Captioning, Real-time Transcribing, Video Captioning, Classroom Relocation, Braille materials Within 48 hours after registering for classes.
Accessible Furniture 

At least three (3) weeks prior to the beginning of the new term.

Classroom Assistant, Lab Assistant, Library Assistant At least two (2) weeks prior to the beginning of the new term.
Alternative Format (E-Text) At least four (4) weeks prior to the beginning of the new term.
Notetaking Services Upon registration or one (1) week prior to the new term.
Alternative Testing Within 48 hours of registration or at minimum one week prior to exams.
Scheduling Exams with Disability Access Services

Minimum advance notice required for scheduling exams with DAS:

Quizzes and Midterms - 5 business days
Finals - 10 business days
Summer term - 4 business days

Accessible University Housing Requests for accommodation from incoming students beginning Fall term made before June 1 will be given priority. After June 1, requests for accommodation will be made as space is available. DAS and University Housing and Dining Services (UHDS) recommend that you complete a UHDS disability accommodation request when you fill out your housing application. See the UHDS Accessibility page.
Flexibility with Attendance/Assignments At least one (1) week prior to the new term.

Page Updated 09/2018

Chapter 5 - Alternative Testing

DAS Alternative Testing Services offers proctoring for registered DAS students. DAS can provide alternative testing accommodations for both on-campus and Ecampus courses at the Corvallis campus and OSU-Cascades in Bend. Please select a campus from the links below for more information about student and faculty responsibilities, locations and hours of operation, and the DAS Testing Center’s policies and procedures.

Page updated 09/2018

DAS Corvallis Testing

 

DAS Testing Center Location and Hours of Operation

DAS Testing Center: Heckart Lodge, 3rd floor
2900 SW Jefferson Way, Corvallis, OR 97331

Please note that other locations such as the DAS main office in A200 Kerr and the Valley Library may also be used for testing as needed

Hours are subject to change based on space, staff availability, and when the last scheduled exam ends. Check your confirmation email carefully for scheduled time and testing location.

Regular hours: Monday–Thursday 8am–10:30pm and Friday 8am–5pm

Finals week: Monday–Thursday, 7:30am–11pm and Friday 7:30am–5pm

Summer Term: 8am–4:30pm

  • Exceptions for evening testing will only be made for on-campus, group exam times

All exams must be scheduled in advance. DAS cannot approve same-day requests.

 

Alternative Testing Exam Accommodations

DAS is committed to providing reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to the following:

  • Quiet location
  • Extended time
  • Room alone
  • Wheelchair Access
  • Accessible Furniture
  • Accessible Format*
  • Computer Screen Reader*
  • Computer Word Processor
  • Computer Speech to Text*
  • Reader*
  • Scribe*
  • Spell checker*
  • Calculator*
  • Memory Aid*

ACCESSIBLE FORMATS
Accessible Formats are exam materials converted into various accessible MS Word documents, PDFs, Braille, etc. to meet a student’s disability-related needs.

COMPUTER SCREEN READER
A Computer Screen Reader is software that will provide written or online text in an audio format. Exams must be provided in a highlight-able PDF or Word document to provide computer screen reader accommodations. Highlight-able refers to text that can be clicked and highlighted with the mouse.

If the exam is built in Canvas, students will use Readspeaker and Textaid for this accommodation, and faculty do not need to provide a highlight-able PDF or Word Document.

COMPUTER SPEECH TO TEXT
Computer Speech to Text is software that will transcribe a student’s speech into a text document. The student speaks directly into a microphone to create a text document. The software does not provide the student assistance with grammar, spelling, or punctuation; therefore the student will be responsible for editing the document as needed.

READERS

Readers are live people who will read what is on the printed page. They cannot be asked to interpret, define, explain or reword questions.

Student Expectations for Readers:

  • Readers can be asked to repeat information
  • Readers need feedback from the student to be effective. Students should let the reader know what reading tone, rate, etc. works best for them.

SCRIBES
Scribes will write down verbatim what students have dictated. The scribe is not responsible for organizing or paraphrasing students' words, or for correcting grammar and punctuation. Students may request at any time to review what the scribe has written, either by viewing it themselves or asking the scribe to read it aloud.

Student Expectations for Scribes:

  • Students are responsible for directing the scribe for any spelling of specific class-related terminology or punctuation within sentences.
  • If there are corrections, the student will direct the scribe to make them.

SPELL CHECKER
Students with a specific learning disability which impacts spelling may be eligible to receive a reasonable accommodation for in‐class assignments and in‐class exams. Click here to view the full policy on reasonable accommodations for spell checker.

CALCULATOR
For students who have a learning disability that impacts arithmetic computation, using a simple calculator could be a reasonable accommodation. Click here to view the full policy on reasonable accommodations for calculator.

MEMORY AID
For students who have documented disabilities that affect memory, using a memory aid/cue sheet may be a reasonable accommodation. Click here to view the full policy on reasonable accommodations for memory aid.

 

Student Responsibilities

  • Request accommodations each term.

  • Complete the Using DAS testing Center agreement.
  • If an Alternative Testing Agreement is not completed request for accommodations, students are encouraged to email their faculty about completing the agreement. If the agreement is still not filled out, students should notify their DAS Advisor or DAS Testing Center that the agreement has not been completed at least a week before the first scheduled class exam so additional follow up can occur in a timely manner.

    • Ecampus faculty do not complete a DAS Testing Agreement. See Ecampus Student Responsibilities if a testing agreement has not been completed for an Ecampus course.
  • When an Alternative Testing Agreement is completed and DAS will be proctoring the exam, the student will use their DAS Online Services to schedule exams.
  • Faculty may complete an Alternative Testing Agreement indicating they will proctor the exam at their location or that there are no quizzes or exams for the course. In these instances, students will not be able to schedule exams using their DAS Online Services.
  • Students may review Alternative Testing Agreements by selecting Alternative Testing under My Accommodations in their DAS Online Services. Select the course from the dropdown menu and click ‘View Alternative Testing Detail.’
Understanding Types of Testing Agreements

DAS Proctor – DAS Location: DAS will proctor exams at the DAS Testing Center on the 3rd Floor of Heckart Lodge or one of the DAS overflow locations. Student should check their confirmation email for the exam location. Students will use their DAS Online Services to schedule exams.

DAS Proctor – Faculty Location: DAS will proctor at the Faculty’s location. Students will use their DAS Online Services to schedule exams.

Faculty Proctor – Faculty Location: Faculty will provide testing accommodations at their own location. Students will not be able to schedule exams through DAS. Students should connect with faculty at least one week prior to the exam for location details.

  • Students are encouraged to review the faculty-provided testing locations prior to exams to ensure the location meets their needs.
  • Students have the right to take exams at the DAS Testing Center if the testing location provided by faculty does not meet their accommodation needs.

No Exams or Quizzes – There are no exams or quizzes in the course.

Scheduling Exams with DAS
  • DAS-Proctored exam requests must be submitted according to DAS scheduling deadlines and the course identified dates and times in the syllabus. Students should be scheduling and taking exams the same time as their class peers. If there are scheduling issues, please contact the DAS Testing Center Coordinator.
  • Flexibility with exam times is ONLY allowed for the following reasons:
    • limited testing space (DAS decision)
    • exam/class time overlap (confirmed by DAS)
    • DAS scheduling conflicts (DAS decision)
  • In the event that one of these exceptions apply, exams should be scheduled as close to the group exam time as possible within the amount of time specified by faculty in the testing agreement.
    • If a flexible exam time is needed for any reason other than the three outlined above, or if the exam time is outside of the scheduling window indicated in the testing agreement, students are responsible for seeking faculty permission and forwarding it to testing.services@oregonstate.edu.
  • Students are encouraged to request all quizzes, midterms and final exams as soon as their faculty have completed the DAS Alternative Testing Agreement. Exam requests must be made at least five (5) business days (not including weekends or holidays) in advance for midterms and quizzes, and ten (10) business days for finals. See Chapter 4 for more information.
  • Requests for scribes and readers may necessitate additional time to coordinate.
  • Use the ‘Additional Note’ section of the exam request form to explain special circumstances or to communicate information to DAS Testing Center staff.
  • DAS assigns all testing rooms based on accommodation type and availability of testing space. Requests for certain rooms will be taken into consideration, but DAS cannot guarantee a specific testing location.
  • If a student with a “DAS Proctor – DAS Location” or “DAS Proctor – Faculty Location” testing agreement does not submit an exam request through their DAS Online Services, DAS will presume the student has decided to take the exam with the rest of the class and without accommodations.

Late Exam Requests

  • Students may submit late exam requests via DAS Online Services.
  • Requests made 2-4 business days in advance will be approved based on space and staff availability. DAS cannot approve same-day requests. Exams scheduled after 4:00 pm for the following day are considered same-day exam requests.
  • Unless the student receives a confirmation email from DAS approving their late request, they should plan on taking the exam with the rest of the class and without accommodations.
  • If a student consistently makes late requests, they may be required to attend an academic coaching session with their DAS Adviser.

Modifying an Exam Request

  • If a student needs to make a change to an exam request prior to the scheduled exam date (e.g., instructor changes an exam date or student initially entered the wrong time or date of the exam), the student can request a modification of the original exam request through their DAS Online Services account.
  • If the exam is rescheduled for a time other than the class exam time and there is no class/exam overlap, or the time is outside the scheduling window indicated in the testing agreement, students must forward faculty’s written permission to testing.services@oregonstate.edu as well as submitting a request for modification.

Cancellations
If exam requests with DAS need to be canceled for any reason, students are responsible for submitting the cancellation via their DAS Online Services in advance of the scheduled exam.

Reviewing DAS Testing Center Policies and Procedures

Before the Exam

  • DAS sends a reminder email to students and faculty two business days prior to each scheduled exam, identifying the time and location of the exam and providing faculty with information about how to provide DAS with a copy of the exam.
  • The reminder email should be read carefully, as times and locations may change due to limited space or staff.

Checking in For an Exam

  • Students should arrive on time and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late or for students who do not finish within the allotted time frame.
  • A valid photo ID must be presented at the time of testing. If valid photo ID is not presented, a photo of the student will be taken and emailed to the instructor for verification.
  • The proctor will review the exam instructions with the student, including time and materials allowed (i.e. note card, calculator).
  • Only authorized testing materials are allowed in the testing rooms. All personal items must be stored in designated areas. DAS Testing Center is not responsible for personal property brought into the testing center.
  • Prohibited items in the testing room include, but are not limited to:
    • Cellular phones, pagers, or other electronic devices that are not medical equipment the student needs with them in the testing room.
    • Watches (smart or analog)
    • Bags, backpacks, purses
    • Hats and jackets may be worn, but if they are removed in the testing room they must be hung on the back of the chair or placed on the floor; they cannot be placed on the desk.
  • Food and beverages are allowed in the testing room as long as they will not be distracting to other students.
  • Clocks, ear plugs, noise-cancelling headphones, and DAS-approved music are available to all students upon request.

During Testing

  • Once the exam begins, students are not allowed to leave the testing center for any reason.
  • Exam rooms are monitored by staff and equipped with security mirrors.
  • Exams will not be administered beyond the scheduled time and deadlines set by the instructor.
  • Students are responsible for monitoring their exam time; a clock is available upon request. DAS staff can also give courtesy 15-minute warnings, though these can’t be guaranteed during busy times.

  • No additional time is added to exams when students take breaks, use the restroom, or do not receive a courtesy 15-minute warning.

Academic Integrity
The OSU Student Code of Conduct provisions regarding disruptive behavior and/or academic dishonesty applies to both classroom exams and exams administered at the DAS Testing Center.

DAS has the right to stop an exam at any time if a violation is observed, including use of unauthorized materials or resources during an exam. All violations will be reported to faculty. Violations may also be reported to OSU Student Conduct and result in a review and modification of accommodation requests.

Violations include but are not limited to:

  • Having prohibited items in the testing room
  • Going beyond the allotted testing time
  • Accessing unauthorized materials during exams
  • Giving or receiving help from others
  • Failing to follow the direction of DAS Testing Center staff

Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work.

Ending an Exam
The proctor will inform the student when their scheduled exam time is up and ask the student to exit the testing room. The proctor will place the completed exam in a DAS testing envelope, seal it, and the student will sign over the seal. The completed exam will be delivered to faculty by DAS for grading.

Late For an Exam
If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival. Proctors will wait up to 20 minutes before determining that the student is a "no show."

No Show
If a student fails to show up for an exam for any reason, the exam will be returned immediately to faculty. Students are responsible for seeking faculty permission to reschedule any missed exams before DAS will consider the request. The student must forward their faculty’s written permission to Testing.Services@oregonstate.edu.

Illness and Other Reschedule Requests
If students are ill or need to reschedule exams for any other reason, they will need to obtain their faculty’s written permission, and forward it to Testing.Services@oregonstate.edu.

 

Faculty Responsibilities

  • Review the Notification of Academic Accommodations email sent for each registered DAS student in a course.
  • Use the link in the email to complete an Alternative Testing Agreement within two business days of receiving the notification. The Alternative Testing Agreement identifies who will be proctoring the exam, where the exam will take place, and the necessary exam instructions.
  • Input all extended time accommodations for exams and quizzes in Canvas.
  • If an Alternative Testing Agreement is not submitted for an on-campus course, faculty are responsible for providing all of the students’ testing accommodations. Do NOT submit a testing agreement for Ecampus courses.
  • Faculty are not required to submit more than one Alternative Testing Agreement per course section. The Testing Agreement submitted will automatically be applied to all eligible students in that course section and can be copied to multiple courses, sections, or terms at the faculty’s request.
  • Approved testing accommodations also apply to pop quizzes. Contact Testing Services to partner with DAS to provide accommodations for pop quizzes.
  • If changes need to be made to a Testing Agreement, contact DAS Testing Services at testing.services@oregonstate.edu or 541-737-8970.
Completing a Testing Agreement

DAS Proctor – DAS Location: DAS will proctor exams at the DAS Testing Center on the 3rd Floor of Heckart Lodge or one of the DAS overflow locations.
DAS Proctor – Faculty Location: DAS will proctor exam at a faculty-provided location. Fees apply as follows:

  • Labs: No fee will be charged for DAS to proctor exams that require a specific location due to lab materials.
  • If a specific location is not required, DAS will charge the department for exam proctoring at the faculty location instead of the DAS Testing Center. See the OSU Fee Book Internal Fees for more information.   

Faculty Proctor – Faculty Location: Faculty will provide accommodations at their location.

  • Students are encouraged to review the faculty-provided testing locations prior to exams to ensure the facilities meet their testing accommodation needs
  • Students have the right to take exams at the DAS Testing Center if the testing location provided by faculty does not meet their eligible accommodation needs.

No Exams or Quizzes – There are no exams or quizzes in the course.

Providing Exams to DAS
  • Students are responsible for submitting exam requests according to the course syllabus and DAS scheduling deadlines. Faculty receive an email two business days before a requested exam date that will include when the student has scheduled to take their exam.
  • Flexibility with exam times is ONLY allowed for the following reasons:
    • limited testing space (DAS decision)
    • exam/class time overlap (confirmed by DAS)
    • DAS scheduling conflicts (DAS decision)
  • In the event that one of these exceptions apply, exams should be scheduled as close to the group exam time as possible within the amount of time specified by faculty in the testing agreement.
    • If a flexible exam time is needed for any reason other than the three outlined above, or if the exam time is outside of the scheduling window indicated in the testing agreement, students are responsible for seeking faculty permission and forwarding it to testing.services@oregonstate.edu.
  • Students are not required to use eligible accommodations. If a student does not make an exam request, faculty will not receive an upload link. DAS will presume the student has decided to take the exam with the rest of the class and without accommodations.
  • The reminder email will provide a link to upload a copy of the exam to our secure website. Exams can also be emailed, dropped off to Heckart Lodge, or picked up by DAS from a department office.
  • Exams must be received at least 24 hours in advance.
  • If the same exam will be used for multiple students or sections, only upload the exam once and use the upload note section to specify that the exam may be used for all students or for multiple sections. For example: “Use exam for all students in 002, 004, 006.”
  • Faculty may use one upload link to submit multiple files if needed (i.e.: additional tables, bubble sheets, formula sheets, etc.). Please use "Exam File Notes" to identify multiple files.
  • Alternatively, you may email exams and supplemental materials as attachments to testing.services@oregonstate.edu.
  • If DAS is picking up your exam, please make it available at the agreed-upon time.

Changes to Exams

  • For typos, last minute announcements about exams, or other changes to exams that need to be communicated in a timely manner, please call the DAS Testing Center at 541-737-8970.
  • If uploading a new version of an exam, use the upload notes to indicate which file DAS should use to administer the exam.

     

DAS Testing Center Responsibilities

  • Send faculty a reminder email two business days before a scheduled exam (student must make an exam request)
  • Maintain the confidentiality of all exam materials
  • DAS Testing Center staff will do their best to verify students have received faculty permission for exam requests not at the class exam time for reasons other than limited testing space, exam/class time overlap, or DAS scheduling conflicts, or if the scheduled time is outside of the window set in the Alternative Testing Agreement
  • Check student ID before proctoring an exam or send faculty a photo of the student to verify their identity if the student did not bring ID with them to the Testing Center
  • Ensure no unpermitted materials are in the testing rooms and maintain the exam integrity in the DAS Testing Center environment and during exam delivery and pick-up
  • Convey changes or corrections on exam material to students in the DAS Testing Center
  • Communicate time violations and possible incidents of academic dishonesty to faculty
  • Return completed exams to faculty via the delivery method specified in the Testing Agreement. Exams ending before 3pm will generally be returned the same day before 5pm. Exams ending after 3pm will be returned the following day before 10 am.
    • If exams are needed sooner, faculty should contact the DAS Testing Center to arrange pick-up from Heckart Lodge

Page updated: 09/2018

DAS Cascades Testing

 

 

DAS Testing Location and Hours of Operation

Tykeson Hall 210 D
1500 SW Chandler Avenue, Bend, Oregon 97702

Monday–Friday 8am–5pm

All exams must be scheduled in advance. DAS cannot approve same-day requests.

 

Alternative Testing Exam Accommodations

DAS is committed to providing reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to the following:

  • Quiet location
  • Extended time
  • Room alone
  • Wheelchair Access
  • Accessible Furniture
  • Accessible Format*
  • Computer Screen Reader*
  • Computer Word Processor
  • Computer Speech to Text*
  • Reader*
  • Scribe*
  • Spell checker*
  • Calculator*
  • Memory Aid*

ACCESSIBLE FORMATS
Accessible Formats are exam materials converted into various accessible MS Word documents, PDFs, Braille, etc. to meet a student’s disability-related needs.

COMPUTER SCREEN READER
A Computer Screen Reader is software that will provide written or online text in an audio format. Exams must be provided in a highlight-able PDF or Word document to provide computer screen reader accommodations. Highlight-able refers to text that can be clicked and highlighted with the mouse.

If the exam is built in Canvas, students will use Readspeaker and Textaid for this accommodation, and faculty do not need to provide a highlight-able PDF or Word Document.

COMPUTER SPEECH TO TEXT
Computer Speech to Text is software that will transcribe a student’s speech into a text document. The student speaks directly into a microphone to create a text document. The software does not provide the student assistance with grammar, spelling, or punctuation; therefore the student will be responsible for editing the document as needed.

READERS

Readers are live people who will read what is on the printed page. They cannot be asked to interpret, define, explain or reword questions.

Student Expectations for Readers:

  • Readers can be asked to repeat information
  • Readers need feedback from the student to be effective. Students should let the reader know what reading tone, rate, etc. works best for them.

SCRIBES
Scribes will write down verbatim what students have dictated. The scribe is not responsible for organizing or paraphrasing students' words, or for correcting grammar and punctuation. Students may request at any time to review what the scribe has written, either by viewing it themselves or asking the scribe to read it aloud.

Student Expectations for Scribes:

  • Students are responsible for directing the scribe for any spelling of specific class-related terminology or punctuation within sentences.
  • If there are corrections, the student will direct the scribe to make them.

SPELL CHECKER
Students with a specific learning disability which impacts spelling may be eligible to receive a reasonable accommodation for in‐class assignments and in‐class exams. Click here to view the full policy on reasonable accommodations for spell checker.

CALCULATOR
For students who have a learning disability that impacts arithmetic computation, using a simple calculator could be a reasonable accommodation. Click here to view the full policy on reasonable accommodations for calculator.

MEMORY AID
For students who have documented disabilities that affect memory, using a memory aid/cue sheet may be a reasonable accommodation. Click here to view the full policy on reasonable accommodations for memory aid.

 

Student Responsibilities

  • Request accommodations each term.
  • If an Alternative Testing Agreement is not completed request for accommodations, students are encouraged to email their faculty about completing the agreement. If the agreement is still not filled out, students should notify their DAS Advisor or DAS Testing Center that the agreement has not been completed at least a week before the first scheduled class exam so additional follow up can occur in a timely manner.

Scheduling Exams with DAS
  • After faculty submit an Alternative Testing Agreement for DAS to proctor exams, students should contact Diane Pritchard at diane.pritchard@osucascades.edu (email) or at 541-322-2023 (voice) to schedule exams with OSU Cascades Testing Proctoring Services.
  • Exam requests must be submitted according to DAS scheduling deadlines and the course identified dates and times in the syllabus. Students should be scheduling and taking exams the same time as their class peers. If there are scheduling issues, please contact the Diane Pritchard.
  • Flexibility with exam times is ONLY allowed for the following reasons:
    • limited testing space (DAS decision)
    • exam/class time overlap (confirmed by DAS)
    • DAS scheduling conflicts (DAS decision)
  • In the event that one of these exceptions apply, exams should be scheduled as close to the group exam time as possible within the amount of time specified by faculty in the testing agreement.
    • If a flexible exam time is needed for any reason other than the three outlined above, or if the exam time is outside of the scheduling window indicated in the testing agreement, students are responsible for seeking faculty permission and forwarding it to Diane Pritchard.
  • Students are encouraged to request all quizzes, midterms and final exams as soon as their faculty have completed the DAS Alternative Testing Agreement. Exam requests must be made at least five (5) business days (not including weekends of holidays) in advance for midterms and quizzes, and ten (10) business days for finals. See Chapter 4 for more information.
  • Requests for scribes and readers may necessitate additional time to coordinate.
  • Contact Diane Pritchard at diane.pritchard@osucascades.edu (email) or at 541-322-2023 (voice) if you have questions or need additional information
Reviewing Testing Policies and Procedures
  • Students should arrive on time and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late or for students who do not finish within the allotted time frame.
  • A valid photo ID must be presented at the time of testing. If valid photo ID is not presented, a photo of the student will be taken and emailed to the instructor for verification.
  • The proctor will review the exam instructions with the student, including time and materials allowed (i.e. note card, calculator).
  • Only authorized testing materials are allowed in the testing rooms. All personal items must be stored in designated areas. Testing staff is not responsible for personal property brought into the testing center.
  • Prohibited items in the testing room include, but are not limited to:
    • Cellular phones, pagers, or other electronic devices
    • Watches (smart or analog)
    • Bags, backpacks, purses
    • Hats and jackets may be worn, but if they are removed in the testing room they must be hung on the back of the chair or placed on the floor; they cannot be placed on the desk.
  • Food and beverages are allowed in the testing room as long as they will not be distracting to other students.
  • Clocks, earplugs, and noise-cancelling headphones are available to students upon request.
  • Once the exam begins, students are not allowed to leave the testing site for any reason.
  • Tests will not be administered beyond the scheduled exam time and deadlines set by the instructor.
  • Students are responsible for monitoring their exam time; a clock is available upon request. DAS staff can also give courtesy 15-minute warnings, though these can’t be guaranteed during busy times.
  • No additional time is added to exams when students take breaks, use the restroom, or do not receive a courtesy 15-minute warning.
  • When the scheduled exam time ends, the exam will be collected and emailed to faculty.

Academic Integrity
The OSU Student Code of Conduct provisions regarding disruptive behavior and/or academic dishonesty applies to both classroom exams and exams administered at the DAS Testing Center.

DAS has the right to stop an exam at any time if a violation is observed, including use of unauthorized materials or resources during an exam. All violations will be reported to faculty. Violations may also be reported to OSU Student Conduct and result in a review and modification of accommodation requests.

Violations include but are not limited to:

  • Having prohibited items in the testing room
  • Going beyond the allotted testing time
  • Accessing unauthorized materials during exams
  • Giving or receiving help from others
  • Failing to follow the direction of DAS Testing Center staff

Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work.

Late For an Exam
If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival. Proctors will wait up to 20 minutes before determining that the student is a "no show."

No Show
If students fail to show up for an exam for any reason, the test will be returned immediately to faculty. Students are responsible for seeking faculty permission to reschedule any missed exams, before DAS will consider the request. The student must forward their faculty member’s written permission to diane.pritchard@osucascades.edu for the OSU Cascades Testing Center as well as coordinate rescheduling the exam for a day and time agreeable to all parties (the student, the faculty member, and DAS). There is no guarantee that the faculty member will permit a make-up exam.

Illness and Other Reschedule Requests
If students are ill or need to reschedule exams for any other reason, they will need to obtain their faculties written permission, and forward it to diane.pritchard@osucascades.edu for the OSU Cascades DAS Testing Center before DAS will consider the request. There is no guarantee that the faculty member will permit a rescheduled exam.

Cancellations
If exam requests with DAS need to be canceled for any reason, students are responsible for emailing to diane.pritchard@osucascades.edu for the OSU Cascades Testing Center, in advance of the scheduled exam. This includes cancellations when students decide to take the exam in class, when the class exam was cancelled by faculty, or when the student drops or withdraws from the class.

 

Faculty Responsibilities

  • Review the Notification of Academic Accommodations email sent for each registered DAS student in a course.
  • Use the link in the email to complete an Alternative Testing Agreement within two business days of receiving the notification. The Alternative Testing Agreement identifies who will be proctoring the exam, where the exam will take place, and the necessary exam instructions if DAS will be the exam proctor.
  • If an Alternative Testing Agreement is not submitted for an on-campus course, faculty are responsible for providing all of their students’ testing accommodations. Do NOT submit a testing agreement for Ecampus courses.
  • Input all extended time accommodations for exams and quizzes in Canvas.
  • Emailed exams can be sent to diane.pritchard@osucascades.edu and need to be received at least 24 hours in advance.
  • Faculty are not required to submit more than one Alternative Testing Agreement per course section. The Testing Agreement submitted will automatically be applied to all eligible students in that course section and can be copied to multiple courses, sections, or terms at the faculty’s request.
  • Approved testing accommodations also apply to pop quizzes. Contact Diane Pritchard at diane.pritchard@osucascades.edu (email) or at 541-322-2023 (voice) to partner with DAS Testing Services to provide accommodations for pop quizzes.
  • Contact Diane Pritchard at diane.pritchard@osucascades.edu (email) or at 541-322-2023 (voice) with questions or to receive additional information.

 

 

DAS Ecampus Testing

Ecampus

 

DAS Testing Center (Corvallis Campus) Location and Hours of Operation

DAS Testing Center: Heckart Lodge, 3rd floor
2900 SW Jefferson Way, Corvallis, OR 97331

Please note that other locations such as the DAS main office in A200 Kerr and the Valley Library may also be used for testing as needed

Hours are subject to change based on space, staff availability, and when the last scheduled exam ends. Check your confirmation email carefully for scheduled time and testing location.

Regular hours: Monday–Thursday 8am–10:30pm and Friday 8am–5pm

Finals week: Monday–Thursday, 7:30am–11pm and Friday 7:30–5pm

Summer Term: 8am–4:30pm

All exams must be scheduled in advance. DAS cannot approve same-day requests.


 

Alternative Testing Exam Accommodations

DAS is committed to providing reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to the following:

  • Quiet location
  • Extended time
  • Room alone
  • Wheelchair Access
  • Accessible Furniture
  • Accessible Format*
  • Computer Screen Reader*
  • Computer Word Processor
  • Computer Speech to Text*
  • Reader*
  • Scribe*
  • Spell checker*
  • Calculator*
  • Memory Aid*

ACCESSIBLE FORMATS
Accessible Formats are exam materials converted into various accessible MS Word documents, PDFs, Braille, etc. to meet a student’s disability-related needs.

COMPUTER SCREEN READER
A Computer Screen Reader is software that will provide written or online text in an audio format. Exams must be provided in a highlight-able PDF or Word document to provide computer screen reader accommodations. Highlight-able refers to text that can be clicked and highlighted with the mouse.

If the exam is built in Canvas, students will use Readspeaker and Textaid for this accommodation, and faculty do not need to provide a highlight-able PDF or Word Document.

COMPUTER SPEECH TO TEXT
Computer Speech to Text is software that will transcribe a student’s speech into a text document. The student speaks directly into a microphone to create a text document. The software does not provide the student assistance with grammar, spelling, or punctuation; therefore the student will be responsible for editing the document as needed.

READERS

Readers are live people who will read what is on the printed page. They cannot be asked to interpret, define, explain or reword questions.

Student Expectations for Readers:

  • Readers can be asked to repeat information
  • Readers need feedback from the student to be effective. Students should let the reader know what reading tone, rate, etc. works best for them.

SCRIBES
Scribes will write down verbatim what students have dictated. The scribe is not responsible for organizing or paraphrasing students' words, or for correcting grammar and punctuation. Students may request at any time to review what the scribe has written, either by viewing it themselves or asking the scribe to read it aloud.

Student Expectations for Scribes:

  • Students are responsible for directing the scribe for any spelling of specific class-related terminology or punctuation within sentences.
  • If there are corrections, the student will direct the scribe to make them.

SPELL CHECKER
Students with a specific learning disability which impacts spelling may be eligible to receive a reasonable accommodation for in‐class assignments and in‐class exams. Click here to view the full policy on reasonable accommodations for spell checker.

CALCULATOR
For students who have a learning disability that impacts arithmetic computation, using a simple calculator could be a reasonable accommodation. Click here to view the full policy on reasonable accommodations for calculator.

MEMORY AID
For students who have documented disabilities that affect memory, using a memory aid/cue sheet may be a reasonable accommodation. Click here to view the full policy on reasonable accommodations for memory aid.


 

Student Responsibilities

  • Request accommodations each term so faculty and Ecampus Testing will be notified of testing accommodations.
  • Review the course syllabus to determine if a proctor is needed for exams.
  • Only registered DAS students may use the DAS Testing Center as a proctor.
Selecting a Proctor
  • If a proctor other than the DAS Testing Center in Corvallis will be used, the student is responsible for determining if the proctor they select is able to provide their accommodations. Here are steps to finding a proctor and a list of Oregon Testing Centers.
  • Complete the Ecampus Exams and Proctoring Form to designate a proctor. Be sure to complete all 4 steps. DAS is located under Off-Campus Proctors on the Exams and Proctoring Form.
  • Do not ask faculty to complete an Alternative Testing Agreement for Ecampus courses. If the student designates DAS as their proctor, DAS will complete a testing agreement for the course once we receive the proctoring information from Ecampus. The exam information will be emailed to the student’s proctor within 3 weeks of their exam. The student will receive a confirmation email to their ONID email letting them know that is has been sent.
  • Once DAS completes the student’s testing agreement, the student will need to schedule exams with DAS through their DAS Online Services.
  • Review this tutorial for completing the Exam and Proctoring Form.
  • The student should contact the faculty member if they encounter an issue with receiving their accommodation.
Scheduling Exams with DAS
  • DAS-Proctored exam requests must be submitted according to DAS scheduling deadlines and the course identified dates and times in the syllabus.
  • Students are encouraged to request all quizzes, midterms and final exams as soon as DAS has completed the DAS Alternative Testing Agreement. Exam requests must be made at least five (5) business days (not including weekends or holidays) in advance for midterms and quizzes, and ten (10) business days for finals. See Chapter 4 for more information.
  • Requests for scribes and readers may necessitate additional time to coordinate.
  • Use the ‘Additional Note’ section of the exam request form to explain special circumstances or to communicate information to DAS Testing Center staff.
  • DAS assigns all testing rooms based on accommodation type and availability of testing space. Requests for certain rooms will be taken into consideration, but DAS cannot guarantee a specific testing location.
  • Students must schedule within the Canvas date range set by the course faculty. If students are ill or need to reschedule outside of the Canvas date range, they must contact the faculty for permission and have the faculty communicate the extension with Ecampus.

Late Exam Requests

  • Students may submit late exam requests via DAS Online Services.
  • Requests made 2-4 business days in advance will be approved based on space and staff availability. DAS cannot approve same-day requests. Exams scheduled after 4:00 pm for the following day are considered same-day exam requests.
  • Unless the student receives a confirmation email from DAS approving their late request, they should plan on taking the exam with an alternate proctor.
  • If a student consistently makes late requests, they may be required to attend an academic coaching session with their DAS Adviser.

Modifying an Exam Request
If a student needs to make a change to an exam request prior to the scheduled exam date, students can request a modification of the original exam request through their DAS Online Services account.

Cancellations
If exam requests with DAS need to be canceled for any reason, students are responsible for submitting the cancellation via their DAS Online Services in advance of the scheduled exam.

Reviewing DAS Testing Center Policies and Procedures

Before the Exam

  • DAS sends a reminder email to students two business days prior to each scheduled exam, identifying the time and location of the exam.
  • The reminder email should be read carefully, as times and locations may change due to limited space or staff.

Checking In For an Exam

  • Students should arrive on time and be prepared to take their exam at the identified time.
  • Even though the online exam time doesn’t begin until the student logs into Canvas, additional study time is not allowed, nor is additional time added for students arriving late for their scheduled exam time.
  • A valid photo ID must be presented at the time of testing. If valid photo ID is not presented, a photo of the student will be taken and emailed to the instructor for verification.
  • The proctor will review the exam instructions with the student, including time and materials allowed (i.e. note card, calculator).
  • Only authorized testing materials are allowed in the testing rooms. All personal items must be stored in designated areas. DAS Testing Center is not responsible for personal property brought into the testing center.
  • Prohibited items in the testing room include, but are not limited to:
    • Cellular phones, pagers, or other electronic devices that are not medical equipment the student needs with them in the testing room
    • Watches (smart or analog)
    • Bags, backpacks, purses
    • Hats and jackets may be worn, but if they are removed in the testing room they must be hung on the back of the chair or placed on the floor; they cannot be placed on the desk.
  • Food and beverages are allowed in the testing room as long as they will not be distracting to other students.
  • Clocks, ear plugs, noise-cancelling headphones, and DAS-approved music are available to all students upon request.

Extended Time Accommodation Not Entered by Faculty
When students with an extended time accommodation begin their Ecampus exam, the proctor will ensure the time has been extended before entering the passcode to begin the exam.

In the event that the time has not been extended, the proctor will contact the faculty member and Ecampus for assistance. The student will receive their full time once the issue has been resolved. If the issue is not resolved within an hour, the student can choose to postpone taking the exam until the extended time has been added and a new exam time has been scheduled.

Students may also choose to take the exam without extended time after signing an Ecampus Extended Time Waiver.

During Testing

  • Once the exam begins, students are not allowed to leave the testing center for any reason.
  • Exam rooms are monitored by staff and equipped with security mirrors.
  • Exams will not be administered beyond the scheduled time and deadlines set by the instructor.
  • Students are responsible for monitoring their exam time; a clock is available upon request. DAS staff can also give courtesy 15-minute warnings, though these can’t be guaranteed during busy times.
  • No additional time is added to exams when students take breaks, use the restroom, or do not receive a courtesy 15-minute warning.
  • Failing to follow the direction of DAS Testing Center staff

Academic Integrity
The OSU Student Code of Conduct provisions regarding disruptive behavior and/or academic dishonesty applies to both classroom exams and exams administered at the DAS Testing Center.

DAS has the right to stop an exam at any time if a violation is observed, including use of unauthorized materials or resources during an exam. All violations will be reported to faculty. Violations may also be reported to OSU Student Conduct and result in a review and modification of accommodation requests.

Violations include but are not limited to:

  • Having prohibited items in the testing room
  • Going beyond the allotted testing time
  • Accessing unauthorized materials during exams
  • Giving or receiving help from others

Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work.

Ending an Exam
When the scheduled exam time is up, the student should submit their exam and log out of Canvas.

Late For an Exam
If a student is late for a scheduled exam for any reason, the student forfeits the missed time even though the loss of time will not be reflected on their exam timer in Canvas. Proctors will wait up to 20 minutes before determining that the student is a "no show."

No Show
If a student fails to show up for their scheduled exam time, they can reschedule on their DAS Online Services until the Canvas scheduling window closes. If they need to reschedule outside of the Canvas windows, they must contact their instructor for permission and have their instructor communicate the extension with Ecampus.

  • The policy regarding late requests still applies to rescheduling missed exams.

Illness and Other Reschedule Requests
If students are ill or need to reschedule outside of the Canvas date range set by the course faculty, they must contact the faculty for permission and have the faculty communicate the extension with Ecampus.


 

Faculty Responsibilities

  • Review the Notification of Academic Accommodations email sent for each registered DAS student in a course.
  • Input all extended time accommodations for exams and quizzes in Canvas.
  • A Testing Agreement is not needed for Ecampus courses. Instead, students must designate an Ecampus proctor by submitting an Exams and Proctoring Form if the exam must be proctored.
  • Only registered DAS students may chose the DAS Testing Center on the Corvallis campus as their proctor.
  • If changes need to be made to exam instructions, contact Ecampus Testing: ecampustesting@oregonstate.edu or 541-737-9281


 

DAS Testing Center Responsibilities

  • Maintain the confidentiality of all exam passwords
  • Check student ID before proctoring an exam or send faculty a photo of the student to verify their identity if the student did not bring ID with them to the Testing Center
  • Ensure no unpermitted materials enter the testing rooms and maintain the exam integrity of the DAS Testing Center environment
  • Communicate time violations and possible incidents of academic dishonesty to faculty

Page updated: 09/2018

Chapter 6 - Guidelines for Reasonable Accommodations for Arithmetic Computation

For students who have a learning disability that impacts arithmetic computation, using a simple calculator could be a reasonable accommodation. The academic decision of whether or not arithmetic computation is essential to the course is typically the prerogative of the faculty and/or academic unit involved. However, this decision must be made within legal parameters and in consultation with DAS.

If the faculty member is concerned this accommodation is unreasonable because it will lower standards, compromise an essential component of or fundamentally alter a course or program, such concerns should be addressed to DAS upon receipt of the “Notification of Academic Accommodations” email. The determination that an accommodation is unreasonable is an institutional decision that must meet legal and educational requirements. Faculty should not unilaterally render and attempt to implement a judgment that an accommodation is unreasonable.

Process

  • DAS will notify faculty if the student is eligible for this accommodation.

  • The faculty member should contact DAS if they have any concerns regarding this accommodation.

  • If the faculty member believes this accommodation is not reasonable, then the process for an accommodation dispute should be followed.

  • Faculty must complete an Alternative Testing Agreement and should identify the method that will be used to accommodate the disability: student can use a simple, four- function calculator or faculty will provide information on the type of calculator permitted for the exam.

  • Students must select this accommodation (calculator) when scheduling course exams.

It is important to note:

  • Given the specific analysis for each course, it is entirely possible that the use of a calculator will be allowed for some exams but not allowed for others.

  • DAS will consider requests for use of a simple, 4-function calculator on a case-by-case basis.

  • DAS will not approve use of calculators as a reasonable accommodation when using one would be a fundamental alteration of academic standards.

 

Page updated 09/2018

Chapter 7 - Accommodation For Spelling

Guidelines for Reasonable Accommodations for Spelling

Correct spelling at the university level is expected of all students. However, students with a specific learning disability, which impacts spelling, may be eligible to receive a reasonable accommodation for in-class assignments and in-class exams. Typical accommodations have included spell-check devices or not penalizing a student for spelling errors. The academic decision of whether or not spelling is essential to the course is typically the prerogative of the faculty and/or academic unit involved. However, this decision must be made within legal parameters and in consultation with DAS.

If the faculty member is concerned this accommodation is unreasonable because it will lower standards, compromise an essential component of or fundamentally alter a course or program, such concerns should be addressed to DAS upon receipt of the “Notification of Academic Accommodations” email. The determination that an accommodation is unreasonable is an institutional decision that must meet legal and educational requirements. Faculty members should not unilaterally render and attempt to implement a judgment that an accommodation is unreasonable.

Process

  • DAS will notify faculty if the student is eligible for this accommodation.
  • The faculty member should contact DAS if they has any concerns regarding this accommodation.
  • If the faculty member believes this accommodation is not reasonable, then the process for an accommodation dispute should be followed.
  • Faculty must complete an Alternative Testing Agreement and should identify the method that will be used to accommodate the disability: spell check device or the student will not be penalized for spelling errors.
  • If the student/faculty selects a hand-held spell checker as the accommodation, the student will be held to the same spelling standards as other students.
  • The spell-checking device should not provide access to definitions, synonyms or antonyms.
  • This accommodation pertains to in-class assignments and in-class exams.
  • Students must select this accommodation (spelling aid) when scheduling course exams.
It is important to note:
  • Given the specific analysis for each course, it is entirely possible that the use of a spelling aid will be allowed for some exams, and not allowed for others.
  • DAS will consider requests for use of a spelling aid on a case-by-case basis.
  • DAS will not approve use of spelling aides as reasonable accommodations when using is a fundamental alteration of academic standards.

Page Updated 09/2018

Chapter 8 - Notetaking Services

Disability Access Services (DAS) provides technology to help students independently meet their request for notetaking services.  All eligible students may use one of the following systems:

Two other types of notetaking services may be available and eligibility is dependent on the impact of the disability in physically taking notes.  

Peer-to-Peer notetaking services and real-time transcribing services requires approval from the DAS Documentation Review Team. 

Sonocent

DAS is contracting with Sonocent to obtain subscriptions for students eligible for notetaking support.  Research shows that students who take good notes are more engaged in class and ultimately get better grades.  With Sonocent, students can focus on what they are hearing during the lecture, have the opportunity to highlight what the instructor identifies as important and then come back to their recording to create effective notes.  Student can also import slides and images that connects to their audio recording to create multi-media study resources. 

Student Responsibilities

  • Students should make their request for Sonocent software at least one week before the start of the term as Sonocent software access codes are issued on a term-by-term basis. 

  • Requests for Sonocent access codes are processed in the order that we receive them.

  • Inform DAS as soon as possible of any problems with accessing the software, using the software in classes/meetings or other technological issues.

  • When selecting Sonocent, students will sign an agreement to use the Sonocent audio recordings of course lectures solely for their own educational purpose.  Students will also agree to not share the software access code,  make copies or release the audio recordings of course lectures to others, post to websites and/or social media, sell, or in any way hinder the instructor’s ability to obtain a copyright of this lecture content. 
  • Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards.

DAS Responsibilities

  • DAS will review and approve students’ accommodation requests. 
  • If approved DAS will email the students’ faculty member a notification letter, letting them know the student has requested to use Sonocent technology to meet their notetaking accommodation.

Livescribe Smartpen

The Livescribe Smartpen is a high-tech writing tool that records spoken words and synchronizes them with notes written on special paper. The Echo from Live scribe is one of the most popular smart pens.

A student can record everything an instructor says and then replay any part of it later by tapping the pen's tip to the word on the paper. Although it looks and writes like an ordinary pen, the Echo is actually a multimodal computer.

A Livescribe smartpen is about the size and weight of a large pen (5/8" x 6 1/8"), and is equipped with a removable ball-point ink cartridge, a microphone to record audio, a speaker for playback, The pen has a small OLED display, an infra-red camera, and internal flash memory that captures handwritten notes, audio and drawings.

The user can choose to record audio in addition to the handwritten text. Recorded audio is kept indexed with the handwritten text—tapping on a written word starts playback of the recorded audio from that part of the recording.

Student Responsibilities

  • Students should make their request to use a Livescribe Smartpen software at least one week before the start of the term. 
  • Requests for Livescribe Smartpens are processed in the order that we receive them.
  • DAS loans the Livescribe Smartpen to the student on a term-by-term basis.
  • Student is responsible for the care of the equipment.  Student agrees to pay all costs associated with any damage to the equipment or if the equipment is lost or stolen.
  • Inform DAS as soon as possible of any problems with using the Livescribe Smartpens in classes/meetings, uploading files to a computer or other technological issues.
  • When selecting Livescribe Smartpens, students will sign an agreement to use the Livescribe Smartpens audio recordings of course lectures solely for their own educational purpose.  Students will also agree to not share the pen with other individuals to record lectures/meetings,  make copies or release the audio recordings of course lectures to others, post to websites and/or social media, sell, or in any way hinder the instructor’s ability to obtain a copyright of this lecture content. 
  • Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards.

DAS Responsibilities

  • DAS will review and approve students’ accommodation requests. 
  • If approved DAS will email the students’ faculty member a notification letter, letting them know the student has requested to use Livescribe Smartpen technology to meet their notetaking accommodation.

Peer-to-Peer Notetaking Services

For on-campus lecture classes, DAS will provide peer-to-peer notetakers for students who, due to the disability, cannot use the other notetaking technologies offered by DAS.  Peer-to-peer notetakers are typically another student enrolled in the class.  Notetakers are expected to attend all classes, take neat detailed notes during the lecture and upload the notes within 24 hours after the lecture.  Notetakers will upload notes to the DAS system and students receiving notes will get an email notification that the notes have just been uploaded.  

Students are expected to attend class and download notes in a timely manner (1x/wk.) throughout the term.  At the end of the term, students are expected to sign the invoice sent to them via email, as soon as possible to make sure DAS can pay the notetakers in a timely manner. Please see Student Responsibilities below. 

DAS does not typically provide peer-to-peer notetakers for the following courses:

  • Ecampus
  • ALS (Academic Learning Services)
  • PAC (Physical Activity Courses)
  • Lab
  • Recitation
  • Practicum
  • Internship
  • Other non-lectured courses

If one of the above classes requires lecture notes, students must schedule an appointment with their advisor to have their request reviewed.  To schedule an appointment please call (541) 737-4098 (front desk) or email Notetaking.Services@oregonstate.edu.  Otherwise, NTS will automatically cancel the request and change the status to one of the options below.

  • Ecampus – Notetaking Note Provided
  • Non-Lecture Class – Addn’l Info Needed for Notetaking

Student Responsibilities

  • Request notetaking services using DAS Online Services at least one week before the start of the term. Students are encouraged to request accommodations within 48 hours of registering for classes.  Requests for notetaking services are processed in the order they are received.
  • Respond to requests for information from DAS as soon as possible.
  • Cancel notetaking requests if a notetaker or notes are not needed for a course.
  • It is the policy of DAS that in order for students to receive peer-to-peer notetaking services, students agree they will NOT distribute, post on-line, copy for others, or sell the notes provided by the DAS notetaker or the faculty member.
  • Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards.

Once a notetaker is assigned:

  • The student can log into their DAS profile and click on notetaking services to see the notetaker’s name and contact information.  The student will also receive an email notification stating that a notetaker has been assigned to the class. 
  • Students are encouraged to develop and maintain a working relationship with the notetaker, either in person or via email. For tips on how to communicate with a peer-to-peer notetaker, visit this page: https://ds.oregonstate.edu/communication-tools
  • Students must attend class in order to receive notes. If the student does not attend class, they should ask a classmate for notes.
  • Students should regularly download notes.   DAS recommends downloading at least 1x per week.  Failure to download notes may result in a hold on notetaking services until the student meets with a DAS Advisor.
  • Students should communicate with DAS as soon as possible any problems with notes, such as quality and timeliness of notes, notes not uploaded within 24 hours or the faculty member is not providing notes when they agreed to do so.  Please note: it may take several business days to resolve a notetaking issue or to find a new notetaker.
  • If students cannot access the notes, they can come to the DAS office for technical assistance. Students may wish to bring a laptop so that we can better assist them with any technical issues.
  • At the end of each term, students will need to sign the notetaking invoice verifying notes were received. If the quality or the delivery of the notes was of poor quality and/or consistently not uploaded within 24-hours of the class, do not sign the invoice and contact Notetaking.Services@oregonstate.edu immediately.

What happens if students are not matched to a peer-to-peer notetaker after the start of the term:

  • DAS will email the notetaking need to your faculty member, asking them to read the announcement in class or post an announcement on the course website (not mentioning the name of the student).  If you do not hear this announcement in class or see this announcement in Canvas by the first week of the term or within three days of requesting accommodations, please notify Notetaking Services immediately. 
  • Consider recruiting classmates to become a peer-to-peer notetaker. Please note: Students who self-recruit are the most satisfied with the quality of the notes.  If you find a classmate to take notes, please direct them to the DAS website. 
  • Students can also email notetaking.Services@oregonstate.edu with the potential notetaker's name and email address and DAS will contact them. Please remember that the peer-to-peer notetaker must be enrolled in the class.
  • Contact Notetaking Services with any questions or concerns about recruiting a peer-to-peer notetaker.
  • If a peer-to-peer notetaker has not been assigned by the end of week 2 of the term, please schedule an appointment with Notetaking Services at 541-737-3672 (voice) or Notetaking.Services@oregonstate.edu (email) to discuss potential options.

DAS Responsibilities:

  • Once students have requested their per-to-peer notetaking accommodations for their classes, DAS will email the students’ faculty member a notification letter, indicating the student has requested peer-to-peer notetaking for the course.
  • DAS assigns peer-to-peer notetakers based on the notetaker's performance rating, and timing of when the notetaker submitted their schedule in the DAS Online system (typically first come first served).
  • If DAS does not have an assigned notetaker in the class, DAS will take the following steps:
    • The student will receive an email asking for confirmation of the need for a notetaker.  This question is asked, as students will request a notetaker before the beginning of the term and once they attend class they find out the faculty will posts notes online but forget to cancel notetaking request.
    • If the student confirms they still need a notetaker, DAS will continue with the recruiting process to find a notetaker. 
    • If the student does not confirm the need for a notetaker, they will receive a second email 48 hours later asking for confirmation of the request.  If the student still does not confirm, a third and final request to confirm will be emailed in another 48 hours.  
    • If there is no response to the third confirmation email, the request is automatically cancelled out of the system and DAS will no longer recruit for a notetaker in that class.
  • If the student confirms the need for a peer-to-peer notetaker and no one has signed up to take notes for the class, DAS will take the following steps:
    • Email the faculty asking for assistance in recruiting a peer-to-peer notetaker by making an announcement (without mentioning names) in class or via Canvas.
    • DAS may also recruit a peer-to-peer notetaker by emailing students in the class with high GPA's.
    • Ask the student to consider recruiting classmates to become a peer-to-peer notetaker. Note: Students who self-recruit are the most satisfied with the quality of the notes.  Direct any potential notetakers to the DAS website. 
    • If no in-class notetaker can be found DAS will assign a DAS student worker to the class to be the notetaker.

Real-Time Transcribing Services

Under certain conditions, speech-to-text services, such as real- time transcribing or CART, services may be needed to accommodate the student.  With real-time transcribing, a transcriber (either in class or remotely) will type the lecture material in a “meaning-for-meaning” (not word-for-word) format. Class discussions, environmental noise, social interaction among other students, and non-lecture related comments (jokes, etc.) will also be transcribed. 

Communication Access Real-time Translation services, or CART provides a written, verbatim account of what is being said in the classroom.  Students who receive either CART or real-time transcribing as an accommodation will receive edited transcripts within 24 hours. See Chapter 12 for additional information.

Evaluation

Periodically, Disability Access Services conducts evaluations of our programs and service providers. Student participation and candid comments are appreciated. The information will be used to improve the quality of all our programs and will be shared with captioners in order to aid their professional development.

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Chapter 9 - Accessible Formats

Accessible Formats are course materials including textbooks, documents, exams, handouts, etc., converted (by DAS) into various accessible alternatives such as MS Word documents, PDF’s, Braille, etc.

  • The conversion process of some accessible formats may be time consuming. As such, to ensure timely delivery of accessible format, requests should enter their requests within 48 hours of registering for classes or according to the timelines outlined in chapter 4 of the student handbook (each term).
  • To select preferred E-text format, students first need to select E-text as an accommodation. Once this step is complete, they can change their preference under "Alternative Formats."
  • Students eligible for Braille or using a computer screen reader (NVDA, JAWS, VoiceOver, etc.) should contact Accessible Formats at 541-737-3666 (voice) or Alt.Format@oregonstate.edu (email) immediately after registering for classes.
    • To begin the conversion of materials, DAS will attempt to obtain copies of syllabi from faculty. However, it is ultimately the student’s responsibility to make sure DAS has a copy of the syllabi by/or during the first week of the term.
  • Should the student need additional course materials in accessible formats, please make this request separately to Alt.Format@oregonstate.edu(email).
  • The process of converting materials cannot begin until the student provides proof of purchase or a rental agreement for a textbook (or other material). This must be submitted in order to receive accessible formats.
  • It is recommended that students whom are eligible for priority registration utilize this to ensure timely delivery of accessible formats.  
  • Late requests will be processed according to the timeline in chapter 4 of the DAS Student Handbook.
  • Students should notify Accessible Formats immediately if some course material is not required.

 

Please note that these accessible materials are intended to be used by the eligible student only and are not to be duplicated and/or redistributed. Redistribution means that materials are not to be shared with friends, peers, posted online, etc.  

DAS will attempt to retrieve an electronic copy from the publisher. However, the accessibility conversion process can only begin after DAS has obtained a copy of the text. As such, students may be asked to bring their physical copy in order for this this process to begin.

For questions, students should contact the Assistive Technology Manager at 541-737-3666 (voice) or at Alt.Format@oregonstate.edu (email).

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Chapter 10 - Accessible Media

Accessible audio/video accommodations provide equal/equivalent access to media content.  It includes the following: 

  • Closed-captioning/subtitles for videos: time-synchronized text that reflects the audio track and can be read while watching the video; 

  • Transcripts, which provide verbatim text for audio materials, such as podcasts or taped interviews;  

  • Audio description for videos, which provides information about actions, characters, scene changes, on-screen text, and other visual content which is added during existing pauses in dialogue. 

In order to ensure that media is accessible for your classes, DAS will contact your faculty to start retrieving media for captioning, transcribing and/or describing. 

The process of creating accessible media is very time consuming. Therefore, to ensure video, audio and/or descriptions will be accessible the first day of the term, please submit your accommodation requests through your DAS on-line profile within 48 hours of registering for classes.  

 

For the Accessible Audio/Video request timeline, please refer to Chapter 4, Making Timely Requests for Accommodations.   

For questions, students should contact the Manager of Deaf and Hard of Hearing Services at 541-737-3670 (voice) or at DHOH.services@oregonstate.edu (email). 

 

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Chapter 11 - Interpreting Services

Sign language interpreting services may be requested for OSU classes, class-related activities, and events/activities open to students and/or the public.

As required by law, Disability Access Services (DAS) provides qualified interpreters. Interpreters working for DAS must also abide by the NAD-RID Code of Professional Conduct.

 

Student Responsibilities

  • Request accommodations in DAS Online Services within 48 hours after registering for classes.
  • Cancel or modify requests for accommodations in DAS Online Services as changes occur.
  • Email your interpreters and DHOH.services@oregonstate.edu when absent from class(es) or if faculty cancels class on a particular day.
    • Students who repeatedly are "no shows" in classes without requesting a cancellation of the service may have the service temporarily suspended and will have to meet with the Manager of Deaf and Hard of Hearing Access Services to resolve the issue. 
  • Ask a classmate for a copy of the notes if you do not attend class.
  • The interpreter will wait 20 minutes outside the classroom if a student is late to class.
  • Email both your interpreters and DHOH.services@oregonstate.edu with class relocations. If DAS and the interpreters are not informed, the interpreters will go to the original location, and you will not have communication access for that class. 

Additional Academic Program Requests

Please check the class syllabi for information concerning field trips, extra credit opportunities and other activities that will require accommodations outside the classroom or regular class hours. Requests for accommodations should be made through the online Custom Request form. Students who receive communication access accommodations through DAS can create custom requests through their accounts on DAS Online Services.

Non Class-Related Interpreting Requests

Advertisements for an event should list a contact person to whom requests for accommodations can be made. If no such information is provided, interpreters can be requested through the student’s DAS Online Services account. Students, staff & faculty can request an interpreter for a non-class event using the Custom Request form.

Timeline for interpreting requests

A minimum of 48 hours advance notice is requested; one week advance notice is preferred. Please do not make requests directly to interpreters. Interpreters must have prior approval from DAS before accepting assignments.

Working with Interpreters

  • Please see the NAD -RID Code of Professional Conduct for information regarding the role of an interpreter.
  • Names and email addresses of interpreters can be found by clicking the “Communication Access” link under “My Accommodations” in DAS Online Services.
  • The student and the interpreter should agree on technical or specialized sign vocabulary. If there are specific sign or style preferences, the student should communicate them to the interpreter.
  • If the student is scheduled to do a class presentation, provide a copy of the presentation notes to the interpreter. The student will also need to schedule time to meet with the interpreter in advance of the presentation.
  • Do not expect the interpreter to be available to interpret additional questions or comments after the class ends.
  • It is recommended that meetings with faculty should be scheduled during posted/identified faculty office hours. The student may request an interpreter for the meeting based on the interpreter’s availability following the 48-hours advance notice policy for requesting services.
  • The student should discuss concerns relating to the interpreter/interpreting process directly with the interpreter. If the issue remains unresolved, the student should make an appointment with the Manager of Deaf and Hard of Hearing Access Services by emailing DHOH.services@oregonstate.edu or calling 541-737-3670 (voice).

 

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Chapter 12 - Speech-to-Text (Transcribing Services)

Speech-to-Text services, such as real-time transcribing and CART, may be requested for OSU classes, class related activities, and events/activities open to students and/or the public.


What are Real-Time Transcribing Services?

An in-class transcriber will type the lecture material in a “meaning-for-meaning” (not word-for-word) format. Class discussions, environmental noise, social interaction among other students, and non-lecture related comments (jokes, etc.) will also be transcribed.

Students view what is being typed by using any device with an internet connection and a web browser. Students can type questions and comments for the transcriber to voice during the class. Students who do not have their own device (e.g., a smartphone, laptop, or tablet) will be issued a “reader device” by the transcriber.

The reader device is for use during classes, approved class-related assignments, and for providing access to University events and activities. It is not for the student’s personal use.


Remote Transcribing

When on-site transcribers are not available, a remote transcriber will be used to provide services. This requires the faculty member to wear a microphone and that the student and remote transcriber are connected via a Skype connection.  This will allow the remote transcriber to hear everything that is being said in class.  In this case, a technician from DAS will go to the class to offer setup assistance to both the student and the faculty. 


What are Communication Access Real-time Translation (CART) Services?

Communication Access Real-time Translation services (CART; also called Real-Time Captioning) provides a written, verbatim account of what is being said in the classroom.  CART services may be requested for classes, class related activities, and events/activities open to students and/or the public. 

Remote CART providers are used when on-site providers are not available. In this case, a technician from DAS will go to the classroom/venue to offer setup assistance to both the student and the faculty member. 

It is important to note that in cases where the student is using remote services, the microphone used by the faculty member only picks up the voice of the faculty member. If the student is in a discussion-based class for which remote services are not appropriate, the student should contact the Program Manager of Deaf and Hard of Hearing (DHOH) Access Services at DHOH.services@oregonstate.edu.


Student Responsibilities

  • Request accommodations in DAS Online Services within 48 hours after registering for classes.
  • For transcribing services, enter both of the following requests:
    • Real-time transcribing
    • Course Transcripts (Only if Real-Time Transcribing is also selected)
  • Cancel or modify requests for accommodations in DAS Online Services if withdrawing from a class or if transcribing services are not needed.
  • Email your transcribers and DHOH.Services@oregonstate.edu when absent from class(es) or if faculty cancels class on a particular day.
    • Students who repeatedly are "no shows" in classes without requesting a cancellation of the service may have the service temporarily suspended, and will have to meet with the Manager of Deaf and Hard of Hearing Access Services to resolve the issue. 
  • Email both your transcribers/CART provider and DHOH.services@oregonstate.edu with class relocations. If DAS and the transcribers/CART provider are not informed, they will go to the original location, and you will not have communication access for that class. 
  • Ask a classmate for a copy of the notes if you are unable to attend class. 
  • DAS-provided transcripts are for personal use only. DAS-provided transcripts should not be shared with other students in the class who are not eligible for the service.
  • Delete all DAS-provided transcripts within two weeks after grades have been posted if there is no dispute regarding the grade.


Additional Academic Program Requests

Please check the class syllabus for information concerning field trips, extra credit opportunities and other activities that will require accommodations outside the classroom or regular class hours.  Requests for accommodations should be made through the student’s DAS Online Services account.  Students who receive communication access accommodations through DAS can create custom requests through their accounts on DAS Online Services.


Non Class-Related Communication Access Requests

Advertisements for an event should list a contact person to whom requests for accommodations can be made. If no such information is provided, transcribers/a CART provider can be requested through DAS by completing the online custom request form. Students receiving real-time transcribing/CART through DAS may submit a custom request through their DAS Online Services profile.


Timeline for Communication Access requests

A minimum of 48 hours advance notice is requested; one week advance notice is preferred. Please do not make requests directly to service providers, as they must have prior approval from the DAS office before accepting assignments.


Working with the Transcriber/CART Provider

  • The transcriber/CART provider will contact the student prior to the start of the term to arrange for ways to identify each other on the first day of class. Names and email addresses of transcribers/the CART provider can be found by clicking the “Communication Access” link under “My Accommodations” in DAS Online Services.
  • The transcriber/CART provider will stay in the class up to 20 minutes in case the student is late.  After 20 minutes, the transcriber will leave and will inform the DHOH manager of a “no-show” may leave class after 20 minutes if a student is tardy.  If the transcriber remains in class, they will send a transcript for the portion of the class for which the student was present. 
  • Let the transcriber/CART provider know how you prefer to communicate with faculty and other students in the class.
  • The student should copy diagrams from the board/PowerPoint slides/overheads, etc. The transcriber/CART provider will only type what is said in reference to the PowerPoints, etc.
  • Do not type personal comments to the transcriber. The transcriber must be attentive in order to capture all essential points of the lecture and classroom discussion.
  • Request clarification from the faculty, not the transcriber/CART provider.
  • Check the spelling of all new vocabulary words. Knowing the correct spelling is your responsibility. If a transcriber is unsure of the spelling of a word, [sp?] will be inserted after typing the word.
  • Transcribers/a CART provider must quickly break down equipment in order to arrive to the next class on time. Therefore, it is recommended that meetings with faculty should be scheduled during office hours. The student may request a transcriber/CART provider for the meeting depending on the transcriber’s availability following the 48-hours advance notice policy for requesting services.
  • The student should discuss concerns relating to the transcriber/CART provider/transcription process directly with the service provider. If the issue remains unresolved, or if the student is receiving remote transcribing/CART services, the student should make an appointment with the Manager of Deaf and Hard of Hearing Access Services by emailing DHOH.Services@oregonstate.edu or calling 541-737-3670 (voice).

Page Updated 08/2018

Chapter 13 - Memory Aid Guidelines

Guidelines for Reasonable Accommodations for Memory Aid/Cue Sheet 

For students who have documented disabilities that affect memory, using a memory aid/cue sheet may be a reasonable accommodation.  The memory aid/cue sheet allows the student to demonstrate knowledge of course material by helping prompt the student’s memory, not by providing the answer.  Students are responsible for learning course materials, for discerning which materials may require cues or triggers, for developing the cues that will appear on the aid, and for securing the faculty member’s approval of the aid. 

If the faculty member is concerned this accommodations is unreasonable because it will lower standards, compromise an essential component of or fundamentally alter a course or program, such concerns should be addressed to DAS upon receipt of the “Notification of Academic Accommodations” email.  The determination that an accommodation is unreasonable is an institutional decision that must be made within legal parameters and in consultation with DAS.  Faculty should not unilaterally render and attempt to implement a judgement that an accommodation is unreasonable. 

What does a memory aid/ cue sheet look like? 

Styles of memory aids may vary. Generally, they can be written or typed, 10 or 12 font, on a large index card, OR up to one side of an 8 ½” x 11” sheet of paper. 

At the discretion of the instructor, a memory aid/cue sheet may or may not contain acronyms, short phrases, pictures, schematic diagrams or mind maps, names, definitions, tables, charts or key terms and certain formulae.  

A memory aid/cue sheet is not meant to record all the facts, concepts or processes being tested.  A memory aid/cue sheet should NOT 

  • Exceed one page (single sided) 
  • Include specific examples of how formulas are used 
  • Include “answer sheets’ or complete terms and definitions 
  • Include full course notes or all information from the course which is being evaluated 
  • Include open textbooks 
  • Serve as a substitute of studying – because a cue sheet will not help if a student has not studied the material. 

Process  

  • DAS will email the Notification of Academic Accommodations to the faculty regarding the support of a memory aid/cue sheet for quizzes, midterms and final exams. 
  • The faculty member should contact DAS if there are any concerns regarding this accommodation.  
  • If the faculty member believes this accommodation is not reasonable, then the process for an accommodation dispute should be followed. 
  • Faculty must complete an Alternative Testing Agreement before DAS can proctor the exam. 
  • Students are responsible for sending the proposed memory aid/cue sheet to the faculty member for approval at least two business days before the exams. 
  • The faculty member must review the memory aid/cue sheet and upon approval send it to the DAS Testing Center.  Students may not bring the approved memory aid/cue sheet with them to the exam. 
  •  Students must select this accommodation (memory aid/cue sheet) when scheduling course exams.  
It is important to note:  
  • Given the specific analysis for each course, it is entirely possible that the use of a memory aid will be allowed for some exams, and not allowed for others.  
  • DAS will consider requests for a memory aid/cue sheet on a case-by-case basis.  
  • DAS will not approve use of memory aids/cue sheets as a reasonable accommodation when using is a fundamental alteration of academic standards. 

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Chapter 14 - FM Systems

An assistive listening device amplifies sound. The system is comprised of a microphone and a transmitter worn by the speaker, and a receiver and coupling device, worn by the listener, that transmits sound to the listener's ear or hearing aid. Although it is not useful for all types of hearing loss, good candidates for the FM system experience an improved ability to hear because the voice of the speaker is amplified, while the majority of environmental sounds are masked.

Students who are Deaf/hard of hearing may request an FM system for amplification of sound in addition to other services provided through DAS.

Please note, however, that many of the newer digital hearing aids will require assistance from an audiologist in order to adjust hearing aid settings to be compatible with the FM system. If a student is eligible to receive an assistive listening device, one may be requested by selecting “FM System” when making requests for accommodations online.

Students are responsible for the equipment issued by DAS and will be charged for loss or damage other than normal wear and tear.

Page updated 08/2018

Chapter 15 - Priority Registration

Priority Registration is an accommodation which is approved when a student’s disability-related impact(s) requires accommodation(s) to be put in place that may require the hiring of trained service providers, time-intensive material creation, or adjustments to class locations . This may include, but is not limited to students who require the following:

  • A course schedule with travel time built in due to a disability that impacts mobility, speed, stamina, and/or endurance to cross the campus or based on time of day.
  • Services or accommodations that may require significant planning and time on the part of DAS to arrange: Sign language interpreting, real-time captioning, real-time transcribing, captioned media, and printed materials in Braille.
  • A specific schedule due to significant or chronic medical conditions, or those following a strict medication or treatment regimen impacting their ability to attend classes at certain times of the day.


Priority Registration allows the student to register for classes the Friday prior to general registration.

In order to have access to priority registration, once approved by DAS, undergraduate students need to:

  • Meet with their academic advisor BEFORE the Friday of priority registration.
    • Registration PINs are distributed by academic advisors.
  • Register for classes on the Friday designated for priority registration.
  • Request your accommodations in DAS Online Services 48 hours after the student has completed registering for classes.

All post bacc and graduate students:

Once approved by DAS, these students will have their Registration PIN emailed to them prior to priority registration.

How to best use Priority Registration

Thoughts to consider:

  • The time the class meets and how often the class meets;
  • The need for back to back classes or the need to schedule classes with ample breaks in-between;
  • If the course load has a balance of academically challenging and less difficult classes.
  • Please note*
    • Fall term incoming first-year students who are found eligible for Priority Registration will be able to access this accommodation when registering for Winter term.

Priority Registration does not:

  • Guarantee availability of classes or provision of courses/sections at specific times.
  • Exempt students from meeting pre-requisites.
  • Grant access to restricted or closed courses or sections.

Page updated 08/2018

Chapter 16 - Accessible Furniture

Accessible Furniture 

Basic classroom furniture, such as alternative seating and wheelchair accessible tables, will be provided to students who are eligible for accessible furniture.  Prescription seating and other items of a personal nature are not the responsibility of the University.  Students may furnish their own personal items, such as special seating devise or cushions, to be used in campus classrooms, when necessary.

Process

Students who need accessible furniture (adjustable tables, cushioned chairs, etc.) need to follow

the process  below every term.

  1. Before requesting accessible furniture, please checkout the class in person or take a virtual tour of your class by visiting https://registrar.oregonstate.edu/web-viewer
    1. On the right hand side of the screen, scroll down to and click on “search for room”.  You will be taken to the R25WV page.
    2. On the right hand side of the screen (in blue) scroll down and click on the building name.
    3. Next click on the room number
    4. A pop up screen will appear with information on the features of the room. Scroll down to see pictures of the building and room.
  2. DAS encourages students to request accessible furniture via the DAS Online system within 48 hours of registering for classes.  Due to the volume of requests prior to the start of the term, DAS needs at least (3) weeks to place furniture in the classroom.
  3. DAS will place accessible furniture in the classroom as needed (tables, chairs, etc.) Furniture is identified with DAS placard/sticker on the back indicating it is a DAS piece of furniture.
  4. Notify DAS at disability.services@oregonstate.edu within the first week of the term or as soon as possible if you encounter a problem with the furniture.
  5. Furniture requests made during the term may take up to two (2) weeks to complete.  DAS will work as quickly as possible to place the furniture.  However, DAS must work around classroom availability in order to place furniture.

Chair - Lumbar Support

DAS chairs provide additional lumbar support, padding, or space. These chairs are available with or without arms.

Table - Height Adjustable

DAS tables are large and height-adjustable, without center bar obstructions. This allows students using DAS lumbar support chairs and/or students using wheelchairs to have a table that is adjustable to their preferred height.

Podium - Height Adjustable

Podiums are small desks on wheels that can be quickly and easily raised to a standing position.

Foot Stools

DAS footstools provide elevated support.

Missing Furniture

If there is a problem or issue with furniture, or if the furniture goes missing, please contact DAS immediately.

DAS manual wheelchair loan program:

DAS has several manual wheelchairs available for temporary student use at no charge. Wheelchair loans are available for up to two weeks and must be picked up from and returned to the DAS Office located in Kerr A200. You must have a valid OSU student ID card to borrow a DAS wheelchair.

For any questions about campus accessibility or accessible furniture please contact DAS at 541-737-4098 or email Disability.Services@oregonstate.edu.

Page Updated 09/2018

Chapter 17 - Accessible Classrooms/Classroom Relocation

Although most of Oregon State University is located within a historic district, the university has worked to make buildings/classrooms physically accessible.  However, some of our historic buildings may still have accessibility challenges. In order to accommodate students with disabilities, DAS may need to relocate class sections into facilities that are more accessible. Please visit the Accessible Building Information page for more information. 

Classes may be relocated if the building/class is not physically accessible, does not meet other disability related needs or travel time between buildings is not sufficient.  Students who need additional time to move between buildings may need Priority Registration to accommodate this need. Students should connect with their DAS advisor in situations where avoiding back-to-back courses is beyond the control of the student.

Process

Every term, students who need accessible classroom/classroom relocation should follow the process below.

  • Before requesting a classroom relocation, please review the accessibility of the building/classroom to determine if the space will meet your needs https://registrar.oregonstate.edu/web-viewer
    1. On the right-hand side of the page, scroll down to select the building.
    2. Click on the building name and all rooms in that building will appear.
    3. Click on the room number you want to see more information.
    4. A popup window will appear with information on the feature of the room.
    5. Scroll down and you will see pictures of the building and when possible, the classroom.  
  • Students are encouraged to request classroom relocation accommodations within 48 hours of registering for their classes.  Due to the time involved to relocate a class, requests to relocate a classroom should be made at least four (4) weeks prior to the start of the term.
  • If you need one or more of your classes relocated, log into the DAS Online system and request to have the class(es) relocated.
  • Classroom relocation requests made with less than (four) 4 weeks prior to the beginning of the term may result in the student not having access to the class until after the start of the term.

If students are concerned a classroom may not meet their needs, or have questions about campus accessibility, please contact DAS at 541-737-4098. 

It is important to note:

  • DAS will work with the Registrar Office and faculty to find another room that will meet the objectives of the course and instructional requirements of the faculty.
  • Classes with specific health and safety equipment such as ventilation hoods, eye washing stations, etc. may not be possible to relocate.
  • Classes that require specially equipped classrooms or where moving a class would fundamentally alter the nature of a class or program may not be possible to relocate.
  • If a classroom cannot be relocated, DAS will work with the student, faculty member and the Registrar’s office to determine options and next steps.
  • OSU is in the process of renovating our facilities in order to make OSU universally accessible to all. For more information about our recent efforts, see the OSU Accessibility Website.

 

    Page Updated 09/2018

    Chapter 18 - Course Access Assistants

    A Course Access Assistant (CA) is a student employee hired by DAS to assist students with disabilities to perform tasks that are a required component of their course.   CAs do not do the work for the student, but they may manipulate materials, write or complete other course-related tasks as directed by the student with a disability.   CAs will only help carry out course-related procedures that the student is unable to complete due to their disability. All information about actual class and lab processes and procedures are the student’s responsibility.

    Some examples of tasks performed by the CA:

    • Lifting objects
    • Describing visual materials or surroundings
    • Physical manipulation of lab materials
    • Gathering supplies
    • Pouring/mixing liquids
    • Using tools and/or cutting
    • Scribing (filling out required lab worksheets or other written materials)
    • Voicing for a student (typically, by reading from a computer screen)

    Expectations of DAS Students:

    • DAS encourages students to make their request for accommodations within 48 hours of registering for classes.  At a minimum, a student needs to provide DAS ten (10) business days to find and hire a CA.
    • Meet with the CA and DAS staff to discuss the course, expectations and exchange of contact information (phone numbers, email addresses etc.). 
    • The student is responsible for full participation in the course.
    • If the student is running late or will miss class, they should contact their CA directly.  CAs do not stay in the classroom when the student is not present.  If the student does not arrive within 15 minutes of the start of class, the CA will leave.
    • If the CA is functioning as a reader or a scribe, they will write legibly, read at a pace that fits the student’s needs and will not contribute information or assistance regarding the course topic. (See expectations of CAs below)
    • If the student drops the course, they should cancel the request for a CA in the DAS online system.
    • The student should let their DAS Advisor know if they have any questions or concerns about the CA.

    Clarification of CA role:

    • CAs will not complete a lab for the student or the lab partner(s). The student must give the CA explicit instructions on how to participate in the lab with you and your partner(s).
    • CAs are not responsible for non-academic related tasks (i.e. bathroom access, feeding, bathing, assisting with transfers, etc.).
    • CAs will not tutor the student or assist the student with out-of-class projects, assignments or homework.
    • CAs will not censor the material, add or omit pertinent details unless directed to do so by the student.
    • CAs will not correct errors in the students’ work, including spelling or grammar.

    Expectations of Course Access Assistant:

    • Meet with the student and DAS staff to discuss the course, expectations and exchange of contact information (phone numbers, email addresses, etc.).
    • The CA should introduce themselves to the faculty member on the first day they attend.  DAS will notify faculty that a CA will be attending the class.
    • The CA is not a student in the class.  Do not participate in class discussions or engage in the class as though you are a student in the class.
    • Do not work on homework or any other personal tasks when working as a CA.
    • If the CA are functioning as a reader or a scribe, write legibly and read at a pace that fits the student’s needs, and do not contribute information or assistance regarding the course topic.
    • Perform only those tasks directed by the student specific to the course.
    • Do not prompt or guide the student in performing a lab or course related tasks.
    • Adhere to proper classroom/lab procedures (including wearing protective gear if required).
    • Do not act as a tutor.
    • If the CA cannot attend class, they should contact DAS as soon as possible to allow time for DAS to find a substitute. They should also communicate with the student that they are not able to attend and have requested a substitute.
    • If the student does not arrive in class after 15 minutes, the CA is free to leave.  Report absences to the Classroom Access Coordinator (DAS).
    • The CA should ask the Classroom Access Coordinator if they have questions about being a CA for a specific student in a specific class.
    • Submit timesheets per OSU Business Center requirements.  Student timesheets are due on the 15th of the month.

    Page Updated 09/2018

    Chapter 19 - Library Assistants

    Students may find that they need assistance in reading, scribing, or retrieving materials while doing course-related library research. The Valley Library provides library assistance upon request.

    For assistance:

    Updated: 08/2018

    Chapter 20 - Personal Care Attendants (PCAs)

    Oregon State University (OSU) is committed to providing access to all. One way that OSU does this is by acknowledging that some students may require a Personal Care Attendant (PCA) while in the learning environment.

    Please be aware:

    • OSU does not provide PCA services.
    • PCAs are hired, paid and employed by the student they are assisting.
    • PCAs are not classroom or lab assistants.
    • PCAs are required to abide by all OSU policies, including but not limited to, the Student Code of Conduct.
    • PCAs are only permissible in the classroom or lab when the student is present.
    • PCAs may not be enrolled in the class they are working in and will not receive academic credit for the class.

    In order to bring a PCA to OSU, a student must register with Disability Access Services (DAS) prior to the PCA attending classes with a student. The student must identify the classes the PCA will attend through DAS Online Services each term.

    If a PCA is required while living in the residence halls, the student must register with DAS and request housing accommodations through University Housing and Dining Services (UHDS).

    Refer to the PCA guidelines for more detailed information regarding student, PCA and Disability Access Services (DAS) roles and responsibilities.

    Page updated: 09/2018

    Chapter 21- Flexibility with Attendance/Assignments

    If a student has a disability with random or cyclical acute episodes that may occasionally impact the student’s ability to attend class and complete exams  or assignments at the scheduled time, flexibility in attendance/assignments may be considered an appropriate accommodation.

    DAS has created guidelines for OSU students & faculty to help navigate this accommodation. Please see the detailed policy below. A PDF version is available online.


    Disability Related Flexibility in Attendance/Assignments Policy and Guidelines

     

    Attendance and Assignments Deadlines:

    Students are expected and encouraged to attend classes on a regular basis. Faculty have the right to establish attendance policies. The number of allowable absences depends on the interactive or participatory nature of a course, or is based on department, college or accrediting agency rules. Therefore, attendance policies are set by faculty at the college or departmental level.

    Students are expected and encouraged to meet all deadlines for assignments and tests. Faculty have the right to establish late work policies.

     

    What does Flexibility in Attendance/Assignments mean?

    Students who may occasionally miss an assignment deadline or exam due to random or cyclical acute episodes caused by a disability may seek an accommodation. Flexibility in attendance/assignments is not applied to every week, every assignment, or every exam. The DAS approved agreement between the student and faculty should help clarify expectations should an unexpected flare up occur during the term. 

    The process for requesting this accommodation is through Disability Access Services (DAS). All requests are considered individually.

    DAS may contact faculty regarding the Flexibility in Attendance/Assignments as an accommodation to gain an understanding in the role attendance plays in the design of the course, as well as a basic understanding of the impact or role timing of assignments and exams play in the interactive or participatory nature of the course.

    Specifically, DAS will explore:

    • What is the course attendance policy? What do the course description and syllabus say?
    • What method is used to calculate the final grade? (attendance, assignments, exams, etc.)
    • Are the attendance policy and late work or missed exams policy applied consistently? Are there exceptions to the policy made for extenuating circumstances, such as athletic travel or religious observation?
    • How much interaction is there between the instructor and students and among students’ peers?
    • Do student contributions constitute a significant component of the learning process?
    • Does the design of the course rely on student participation as a significant method for learning (either in attendance and/or their assignment (project) contributions?
    • Is there content only offered in class?
    • To what degree does a student’s failure to attend class or complete an assignment on time compromise the educational experience of other students in the class?

     

    If the Flexibility in Attendance/Assignments accommodation is determined to be reasonable, DAS will work with faculty and students to clearly specify:

    • How and when the student should inform faculty that they will miss a class.
    • How the student will make up missed assignments and/or exams.
    • The number of absences (beyond what any student is allowed) that would be reasonable.
    • If it is reasonable for online discussion expectations to be modified due to disability-related reasons and under what conditions.
    • If it is reasonable to extend the window for completing online exams or assignments.
    • Whether a drop, withdraw or incomplete may be appropriate based on the student’s situation.

     

    What is the process?

    1. The Office of Disability Access Services (DAS) determines that the accommodation is reasonable. We explain to students that this does not mean that they can miss as many classes as they want. Also, the student is responsible for completing all coursework.
    2. DAS will send a Disability Related Flexibility in Attendance/Assignments Agreement to faculty with guidance for faculty to fill out the agreement. Any questions should be directed to DAS (541-737-4098). The faculty member should sign and return the agreement to DAS within 3 business days.

      Tip: A general rule to consider for determining a reasonable timeframe for a makeup or postponement of an assignment, paper, exam or quiz is typically a minimum of 48 hours. In certain courses, it may be appropriate to consider an alternative assignment, reading or project to make up for missed class discussions or projects. Other examples of how disability absences might be accommodated may include the ability to turn in assignment/papers late without a grade penalty or the ability to make up any assignments, quizzes or exams that have been missed without a grade penalty.

    3. DAS will send the agreement to the student once it is received from the faculty member and approved by DAS. 

    4. If the student has concerns or questions, regarding what the faculty has indicated in the agreement, DAS will resolve these issues with conversations between faculty and/or students.

    5. Once the agreement is sent to the student it will be considered active in three business days if the student does not respond. If the student notifies DAS that they approve the agreement, it will be considered active immediately. DAS, the student, and the faculty member will all receive a copy of the agreement.

     

    Important Information:

    • This accommodation is not a blanket reason to miss class or miss assignment due dates.
    • Faculty are still responsible for this accommodation even if they delay in responding to DAS. DO NOT WAIT!
    • Some students register late in the term or wait to request this accommodation until late in the term.  In these cases, faculty are not expected to provide retroactive accommodations. However, it may still be helpful to have this information, even at a late point in the term.
    • At no time is the student required to present the faculty member with medical documentation verifying his/her disability related absence for this accommodation.
    • If the absences meet or exceed 50% of those agreed upon in the Flexibility in Attendance/Assignments Agreement, DAS should be informed. This will allow DAS to be of assistance in answering questions about the accommodations from both the student and the faculty member.
    • Absences that are not related to the effects of a disability are not included in this accommodation (i.e. absences due to a common illness, busy schedule, work schedule, childcare issues, car trouble, etc.) and should be addressed according to the stated syllabus attendance/absence policy. The student is responsible for following the faculty member’s syllabus regarding absences due to non-disability related issues.
    • An accommodation in attendance is not reasonable if regular attendance is essential element/component to the course and/or curriculum.
    • Faculty are not obligated to re-teach material missed due to a student not attending class.
    • Not every course component can be provided an extension.
    • Students have the responsibility for completing all class work and should be held to the same standard as all other students.

    Page updated: 08/2018

    Chapter 22 - Reduced Credit Load

    Reduced Course Load Request (9-11 credits)

    Students whose disability substantially limits their ability to complete a full time load may be eligible for a reduced credit load of 9-11 credits. If approved for this accommodations, a student, for OSU benefits and services, would be considered a fulltime student. Recommendation for this accommodation is coordinated by the Director of DAS.

    Students carrying 9-11 credit hours per term will be considered, based on their eligibility of the reduced credit load accommodation, ¾ time for programs not generally under OSU’s control (Pell grant, Federal Financial Aid, etc.).

    Student eligibility for a reduced credit load (9-11 credits) is reviewed on a yearly basis. This is “pro-rated” depending on the term the student is approved for the accommodation. Determination of the accommodation is based in part on the impact of the student’s disability and their prior (appropriate) usage of the reduced course load accommodation.

    Students who are approved for a reduced credit load as an accommodation are responsible for meeting with the OSU Financial Aid Office to discuss the impact of a reduced credit load on their financial aid package. The Financial Aid Office is responsible for individual financial need assessment including budget allowance, family contribution, and program eligibility.

     

    Updated: 08/2018

    Chapter 23 - Service and Assistance Animals

    Oregon State University recognizes the importance of the support and services that can be provided to people with disabilities by animals.

    However, service animals and assistance animals, (also known as Emotional Support Animals, or ESA’s), are not the same and are not interchangeable. They perform different functions.

    SERVICE ANIMALS

    A service animal is a dog or miniature horse as identified by the Americans with Disabilities Act (ADA) that are trained to do a task(s) or service directly related to the handlers’ disability. Service animals have received specialized training to perform work or tasks for their handler. Service animals are allowed access to all areas that are open to the public or to students.

    If you are interested in bringing a service animal to live or be present on campus with you please review the OSU Policy on Service & Assistance Animals.

    Service animals, while allowed in all areas of campus accessible to students, must be under their handler's control at all times. Some of the handler’s responsibilities while the service animal is on campus include:

    • Maintain control of your service animal. They should be under leash, harness, hand and/or voice command at all times.
    • The handler is responsible for the behavior of the service animal. Uncontrolled barking, jumping, sniffing, growling and whining, not related to the service the animal is providing, are some examples of unacceptable behavior.
    • The handler is responsible for cleaning up after the animal and must carry equipment to clean up the animal’s feces whenever the animal is on campus.
    • The handler must ensure the service animal does not infringe upon aisles or passageways for fire egress. In a lab environment, additional measures might be needed to ensure the safety of the animal. Please review the Guidelines for Service Animals in the Lab/Classroom (Insert Link) for additional information.
    • The handler must ensure all legal requirements have been met for an animal in public places (vaccinations, licensure, ID tags, etc.) mandated by State and/or local ordinances in order for the animal to be on campus.
    • The handler must accompany the service animal at all times.
    • Identification – while it is not required, it is recommended that a service animal wear recognizable identification. This will alert others that the animal is working and not a pet.

    A faculty or a staff member may not inquire about the nature or extent of your disability, but may ask the following questions when it is not readily apparent that the animal is a service animal:

    1. Is the dog/horse required because of a disability? and;
    2. What work or tasks has the dog/horse been trained to perform related to your disability?

    ASSISTANCE ANIMALS (ESA)

    An assistance animal (ESA) is an animal that provides emotional support, comfort or companionship for a person with a disability. Assistance animals are not required to have formal training. Assistance animals are not considered service animals under the Americans with Disabilities Act and therefore are only permitted in certain areas. Assistance animals are covered under the Fair Housing Act and may be allowed in the Residence Halls if deemed a reasonable accommodation.

    A student who has been approved for an assistance animal in University Housing must adhere to guidelines for maintaining their animal in the residential environment. This includes but is not limited to:

    • The animal must be healthy and up to date on any county or state required vaccinations.
    • The animal cannot pose a direct threat to the health or safety of others.
    • The animal must be housebroken.
    • The animal must effectively be under the handlers control at all times.
    • Live feed is not approved for ESA’s living in the residential environment at OSU.

    If you are interested in bringing a service or an assistance animal to live on campus with you please see the OSU Policy on Service & Assistance Animals. In order to have an assistance animal or service animal living in the residence halls, you must complete the On-Campus Housing Accommodation process detailed in Chapter 24.

    Updated 09/2018

    Chapter 24 - On-Campus Housing Accommodations

    On-campus housing accommodations are provided through University Housing and Dining Services (UHDS). UHDS will contact Disability Access Services (DAS) to verify a students’ disability status and the applicability of the accommodation request.

    If you are requesting accommodations for on-campus housing, you must be registered with DAS and must provide documentation for review that supports your request.

    Determinations of completed registrations can take 2-4 weeks. A completed registration consists of a completed Dietary and Disability Accommodation Request (DAR), registration with DAS, providing appropriate documentation and completing a 30-minute conversation with a DAS Housing Review Team member.

    Steps for Requesting Housing Accommodations

    1. Visit UHDS' Accessibility Information page for more information regarding on-campus housing accommodations and fill out the Dietary and Disability Accommodation Request (DAR) at your My UHDS page.
    2. Register with Disability Access Services (DAS).
    3. Provide documentation of your disability to DAS. If your existing documentation does not address your housing needs, please have our DAS Housing Documentation Form filled out by a qualified healthcare professional. Any housing accommodation requests must be supported by the documentation you provide.
    4. If you are requesting an assistance animal in on-campus housing, you must also provide a completed DAS Housing Assistance Animal Form from a qualified professional. Contact DAS at Disability.Services@oregonstate.edu with any questions.
    5. Schedule a 30-minute discussion appointment with a DAS Housing Review Team member (this can be in-person or over the phone).

     

    Chapter 25 - Baccalaureate Core Course Substitutions

    A specific disability can interfere with a student's successful completion of a course. To substitute a Baccalaureate core course (Bacc core), appropriate documentation is required from a qualified professional, such as an educational diagnostician or psychologist, who addresses the functional impact of the disability on the educational environment. A Bacc core course will not be waived as a result of a disability.

    Students need to be aware that the process for substitution of a Bacc core course can take time. As a result students should not wait until the last minute (last term) to accomplish this task. Additionally, a Bacc core course may be substituted but not waived. The student and the department will agree on another course(s) to replace the credits of the classes that are required but are not being taken.

    To substitute a course, documentation approval must be obtained through the DAS Office. Below is an outline of the process to be used by a student to substitute a required Bacc core course because of a documented disability.

    • The student contacts the Head Advisor of their academic college. The Head Advisor will inform the student of the appropriate process within the academic college for obtaining approval to substitute a required course, as the result of a disability.
    • The Student contacts the DAS director to indicate the need for a course substitution as a result of a disability. The student works with DAS to ensure sufficient documentation and information is in place to support the substitution request.
    • The director of DAS will contact the Head Advisor of the student's academic college to address questions or concerns regarding accommodations for students with disabilities in terms of course substitutions.
    • The student follows the regular petitioning/approval process within the academic college. For Bacc core course substitutions, the Head Advisor of the student's academic college must approve the course substitution. For other required course substitutions, the appropriate department and college approvals must be obtained.
    • If the course substitution is denied, the Head Advisor informs the director of DAS. The Head Advisor informs the student of the appeal processes. Appeals to this decision are referred to: 1) the Dean of the College and then to the Provost's Office, and 2) the Office of Equal Opportunity and Access.

    Page Updated 10/2014

    Chapter 26 - Management of Student Disability Information

    Disability Access Services (DAS) views all information pertaining to a student's disability as confidential. Any information obtained by DAS is used to verify the disability, plan for appropriate services, and document service and communication with the DAS office.

    Maintaining student disability information as confidential does not guarantee a student’s anonymity. This means that DAS will only share information with faculty, staff or service providers on a need to know basis, which may include name and accommodation(s) being used. Please contact DAS for further information.

    The following are the guidelines used by DAS regarding disability-related information:

    • All disability-related information for students at Oregon State University is managed by DAS.
    • Only authorized personnel working at DAS have access to this information.
    • Disability information may be released only when a student has signed a Release of Confidential Information form (please contact DAS for electronic or hard-copy form). This includes information to be shared with family, other institutions, or a provider.
    • The Family Educational Rights and Privacy Act of 1974 (FERPA) and the Americans with Disabilities Act (ADA) do not allow faculty, family members or third parties access to information pertaining to students’ medical conditions, such as medical or psychiatric records unless DAS has a signed release or there is a need to know.
    • Submitting an online request for accommodations authorizes DAS to notify faculty of the approved accommodations the student will be using in their class.
    • The functional impact of a student’s disability may be disclosed to faculty on an educational need to know basis.
    • DAS may engage in discussions or consultations with faculty and staff, as needed, in order to effectively implement approved accommodations.
    • Students may request to review the contents of their own file. This must be done with DAS staff present.
    • Students may request a copy of the documentation of their disability by submitting a written request or in person. A student’s records are retained for five years after the student’s departure from Oregon State University.

    Page Updated 09/2018

    Chapter 27 - DAS Grievance Procedures

    Notification of Concern/Complaint Process

    Clear communication between students, their service providers, faculty, and the DAS staff is vital to utilizing the DAS program effectively. Students are encouraged to communicate their concerns directly with the person(s) involved; however, if a resolution cannot be reached, DAS staff will assist students in advocating for their right to receive appropriate and effective accommodations.

    Students who are experiencing barriers to receiving their accommodations that remain unresolved should contact DAS for assistance. DO NOT WAIT UNTIL THE END OF THE TERM OR AFTER RECEIVING A FINAL GRADE TO CONTACT DAS.

     

    To submit a complaint or concern, please send an email to Disability.Services@oregonstate.edu with the following information:

     

    Date:

    Your Name:

    Course Information:

    What is the Nature of the Concern/Complaint?

    Name(s) of Person(s) Involved:

                    Service Provider

                    Faculty

                    Facilities

                    Student

    What do you suggest to resolve this issue?

     

    If the concern is related to a service provider (i.e. notetaker, proctor, interpreter, etc.), students are encouraged to discuss the issue directly with the service provider.  If the issue remains unresolved, students should contact the Coordinator/Program Manager for assistance.  If the student does not feel the concern or complaint has been appropriately resolved, the student should contact the DAS Director.  Additionally, depending on the nature of the complaint, student concerns may be referred to the Office of Equal Opportunity and Access. Please see the Office of Equal Opportunity and Access page for Student Complaint Procedures (both Formal & Informal Processes) at http://oregonstate.edu/oei/student-complaint-procedures for additional information.

    Chapter 28 - Mid-Year Updates and Addendums

    Chapter 5 - Alternative Testing Services

     

    Memory Aid

    • When students are approved through DAS to utilize a memory aid, it is the students responsibility to build the memory aid.
    • The memory aid is then turned into the professor or faculty member for approval before the exam.
    • Once the memory aid has been approved by the faculty member/professor, the faculty member/professor will then distribute that to the DAS Testing Center/Ecampus to be administered with the exam.
    • The length of the memory aid (a full sheet of paper, note card size, etc.) is to be determined mutually between the faculty member and the student, as this may change depending upon the amount of information per exam.
    • Memory aids are words only, or in some cases formulas, without definitions or step by step directions.