DAS Student Handbook

Disability Access Services (DAS) at Oregon State University (OSU) facilitates access to University programs and services for students, faculty, staff and visitors with disabilities through accommodations, education, consultation, and advocacy.

This handbook outlines the rights, responsibilities, and accommodation procedures for students that receive academic accommodations for a disability. This handbook is updated for each upcoming academic year (Fall-Summer terms). Mid-year addendums and additions will be noted.

Please review this handbook thoroughly. If you have any questions about rights, responsibilities, or procedures to obtain your accommodations please contact us at 541-737-4098 or by email at Disability.Services@oregonstate.edu.

If in addition to being a student, you also work for the university in any capacity, the office of Equal Opportunity and Access can assist you with employment accommodations. Keep in mind that accommodations are not required for employment if you are able to work with your supervisor or unit to remove barriers that may arise from the impacts of your disability. Should you want to pursue formal accommodations, please fill out this online form to get the process started. You can find additional information regarding accommodations on this website.

Page Updated 10/2020

Chapter 1 - Rights and Responsibilities

Oregon State University (OSU) is committed to following Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA) as amended in 2008 (ADAAA), and other applicable federal and state regulations and university policies which prohibit discrimination on the basis of disability. Under these laws, eligible students with a documented disability have a right to receive reasonable accommodations. Students also have responsibilities under these laws.

Student Rights and Responsibilities

Students with disabilities have the right to:

  1. An equal opportunity to learn. If the building location, academic course materials, or instructional methodology limits access, participation, or the ability to benefit, students have a right to reasonable accommodations in those aspects of the course (or program). The accommodation(s) may not fundamentally alter the nature of the program or activity, lower academic standards, present an undue financial or administrative burden on the university, or pose a threat to others or public safety.
  2. An equal opportunity to participate in and benefit from the academic community. This includes access to services, extra-curricular activities, housing, and transportation at a comparable level as provided to any student.

Students with disabilities shall be responsible for:

  1. Applying to DAS for services.
  2. Submitting documentation of a disability from a qualified and appropriate professional that demonstrates how the disability affects/impacts the student in the academic or living/housing environment.
  3. Completing a DAS orientation, once the student has been found eligible for accommodations and prior to receiving accommodations.
  4. Requesting accommodations through DAS Student Online Services Login each term in a timely manner. Please review the timeline in Chapter 4 of the DAS Student Handbook for requesting accommodations.
  5. Meeting with instructors and other service providers to discuss accommodations as needed. Students should be aware that while information about the disability is confidential, anonymity is not guaranteed.
  6. Notifying DAS of any issues, concerns, or delays in receiving requested accommodations in a timely manner.
  7. Meeting and maintaining the University's fundamental academic and technical standards.

PERSONAL SERVICES

Colleges and universities are not required to provide "personal services" to students with disabilities, per applicable laws. Below are some examples of common personal services:

  1. Private tutoring and/or assistance with homework
  2. Personal care attendant (PCA)
  3. Personally prescribed medical devices (eyeglasses, wheelchairs, hearing aids, etc.)
  4. Personal transportation
  5. Personal assistance to transport books or other personal items

Students can contact DAS for referrals to resources that are available to all students, or available within the community (campus tutoring resources, university shuttle, Dial-A-Bus, etc.).

While OSU is committed to student access, students are not required to use their accommodations. Accommodations are provided once a student requests them each term. The student is responsible for submitting requests for accommodations each term through DAS Student Online Services Login.

 

Page Updated 08/2022

 

Chapter 2 - Applying With DAS

Applying to DAS and Requesting Academic Accommodations at OSU

It is the policy of Oregon State University to comply with Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA), as amended by the ADA Amendments Act of 2008, and other applicable federal and state regulations that prohibit discrimination on the basis of disability.

Under these laws, students with a documented disability have a right to receive reasonable accommodations.

Additionally, students have the following responsibilities:

  1. Apply to Oregon State University
  2. Apply to DAS and submit disability documentation for academic accommodations
  3. Request academic accommodations each term
  4. Follow the policies and procedures outlined in the DAS Student Handbook

 

1. APPLY TO OREGON STATE UNIVERSITY

Disclosing your disability during the application process is not required. Applying for academic accommodations is a separate and confidential process through the DAS office.

See Going-to-College.org's tips on writing the application essay for students with disabilities.

 

2. APPLY TO DAS AND SUBMIT DISABILITY DOCUMENTATION FOR ACADEMIC ACCOMMODATIONS

In order to ensure you have academic accommodations in place when you begin classes, please allow 2-4 weeks for the DAS application and documentation review process from the time you submit your documentation.

**Please Note: Applications received between September and February for the next academic year will be reviewed in February (Example: student applying for Fall term 2023 submits an application in October 2022. This application will be reviewed in February 2023.)**

Please complete the following steps.

  • Complete a DAS online application form.
  • Provide disability documentation to DAS (see information below).
  • Respond to requests for information from DAS.
    • Occasionally, DAS will need more information from you or your healthcare provider to determine your eligibility for accommodations. A prompt response will ensure that DAS can evaluate your documentation and determine your eligibility for accommodations as soon as possible. 
  • Once you receive the DAS eligibility email for accommodations, complete parts 1, 2 and 3 of the DAS orientation (see information below).
    • If you receive a denial, please refer to Chapter 27.
  • Request academic accommodations for your classes (each term).

 

DAS requires advance notice in order to coordinate your academic accommodations according to the timeline in Chapter 4 of the DAS Student Handbook.

Academic Documentation Information:

  • If you are unable to upload documentation using our online registration form, you can submit documentation through mail, email, or fax. See our Contact Us page for contact information.

 

COMPLETE A DAS ORIENTATION:

After your documentation has been reviewed, you will receive an eligibility email which will include information about the DAS orientation process.

  • A link is included in the eligibility email for a video that is Part 1 of the DAS orientation process.
  • Once you have completed the video and survey (Part 2), you will need to schedule a mandatory orientation meeting (Part 3) with a DAS staff member. All students will need access to a computer with internet in order to complete the orientation.  
  • Please note: you will not be able to use or request your approved academic accommodations until you have completed all parts of the orientation process.
  • Please schedule your orientation by calling the DAS front desk at 541-737-4098 or by e-mail at Disability.Services@oregonstate.edu.
  • If you are a Cascades campus student, please email CascadesDAS@osucascades.edu.

 

During this orientation, you will learn how to request accommodations for the current or upcoming term using DAS Student Online Services Login, get connected with a DAS Adviser, learn about DAS policies and procedures, and have your questions answered.

 

3. REQUEST ACADEMIC ACCOMMODATIONS EACH TERM

In subsequent terms, you will register for courses through OSU and then request your accommodations for the term through DAS Student Online Services. It is advised that you make your requests for your accommodations soon after you register for your classes each term according to the timeline in Chapter 4 of the DAS Student Handbook.

 

4. FOLLOW THE POLICIES AND PROCEDURES OUTLINE IN THE DAS STUDENT HANDBOOK

 

Submitting Documentation after the Current Academic Term Begins

DAS receives documentation throughout the year. If you submit a request for academic accommodations and documentation of your disability after the start of a term, and you wish to receive accommodations for that term, you will need to be found eligible for accommodations and complete Parts 1, 2, and 3 of the DAS orientation. Additionally, your accommodations may take time to coordinate. DAS makes a good faith effort to accommodate students as quickly as possible, but requests are generally provided according to timeline in Chapter 4 of the DAS Student Handbook.

For students applying to DAS for the first time, applications with documentation received after Week 8 of the term will be considered for the following term.

For Requesting On-Campus Housing Accommodations please see Chapter 24.

Page Updated 08/2022

Chapter 3 - Determining Reasonable Accommodations

A reasonable accommodation is a modification or adjustment to a course, program, service, or activity that enables a qualified student with a disability to have an equal opportunity to access and use benefits, privileges and services that are available to similarly-situated students without disabilities. The university has a responsibility to provide accommodation(s) only to the known disability related impacts of an otherwise qualified student with a documented disability. To determine reasonable accommodations, DAS may seek information appropriate university personnel regarding essential standards for courses, programs, services and activities.

Reasonable Accommodations

Reasonable accommodations are determined by examining:

  • The barriers resulting from the interaction between the impact of the documented disability and the campus environment.
  • The possible accommodations that might reduce and/or remove the barriers.
  • Whether or not the student has access to the course, program, service or activity without an accommodation.
  • Whether or not essential elements of the course, program, service, activity or facility are compromised by the accommodations.

Accommodation Request Analysis

In reviewing accommodation requests, the following analysis is used:

  • Does the student have a documented disability?
    • that substantially limits one or more major life activities that impacts them in the OSU environment (academics, housing services and activities.?
  • Is the student "otherwise qualified?"
    • Meets the University's departments/programs academic and technical standards.
  • Is the request reasonable? (The following requirements must ALL be satisfied for the request to be considered reasonable):
    • The accommodation does not fundamentally alter the nature of the program or activity.
    • The accommodation does not alter or remove essential requirements.
    • The accommodation does not lower academic standards.
    • The accommodation does not present an undue financial or administrative burden on the university.
    • The accommodation does not pose a threat to the safety of others or the public.

 

PLEASE NOTE: Before reasonable accommodations can be determined, students need to complete the application process with DAS. Please see Chapter 2 on how to apply with DAS. 

 

Page Updated 08/2022

Chapter 4 - Making Timely Requests for Accommodations

Registered DAS students must request accommodations each term through their DAS Online Student Services account. Students are encouraged to request accommodations within 48 hours after registering for classes. Accommodations requested for the current term after Friday of week 8 will be approved on a case-by-case basis. Please note that accomodations are not retroactive. In order to ensure sufficient time to provide accommodations, the student must submit their accommodation requests online withiin the appropriate time frame each term (see Chapter 1, "Students' Rights and Responsibilities"). Please see the following timeline for the minimum time requirements for specific accommodations.

If a request is submitted after the relevant deadline, reasonable efforts will be made by DAS and instructors to accommodate the request. However, we cannot guarantee that such a request can be met. Untimely requests may result in delays, substitutions, or denial of accommodations for the term.

Be sure to read DAS emails, reminders, and agreeements in order to utilize accommodations effectively.

Timeline

Type of Service Time Required
Interpreting, Real-time Captioning, Real-time Transcribing. At least three (3) weeks prior to the beginning of the new term.
Accessible Furniture, Classroom Relocation

At least three (3) weeks prior to the beginning of the new term.

Classroom Assistant, Lab Assistant At least four (4) weeks prior to the beginning of the new term.
Alternative Format-E-Text At least four (4) weeks prior to the beginning of the new term.
Alternative Formats-Braille, Audio Description, Tactile Graphics, 3-D prints At least four (4) weeks prior to the beginning of the new term. In addition, students will be working closely with DAS, instructors, and academic advisors generally one to two terms ahead during the academic year.
Notetaking Options Upon registration or one (1) week prior to the new term.
Alternative Testing Within 48 hours of registration or no later than 5 pm Friday of week 8 during the term.
Scheduling Exams with Disability Access Services

Minimum advance notice required for scheduling exams with DAS:

Quizzes and Midterms - 5 business days
Finals - 10 business days
Summer term - 4 business days

Accessible University Housing Requests for accommodation from incoming students beginning Fall term made before June 1 will be given priority. After June 1, requests for accommodation will be made as space is available. DAS and University Housing and Dining Services (UHDS) recommend that you complete a UHDS disability accommodation request when you fill out your housing application. See the UHDS Accessibility page.
Flexibility with Attendance/Assignments At least three (3) weeks prior to the new term.

Page Updated 08/2022

Chapter 5 - Alternative Testing

DAS Testing Services offers proctoring for registered DAS students taking in-person, on-campus courses. DAS can provide alternative testing accommodations for students at both the Corvallis campus and OSU-Cascades campus in Bend. DAS does not proctor Ecampus exams, as other proctoring services are available.

Please select from the links below for more information about student and instructor responsibilities, locations and hours of operation for on-campus proctoring, and the DAS Testing Center’s policies and procedures.

 

 

Page updated 08/2022

DAS Corvallis Testing

 

DAS Testing Center Location and Hours of Operation

DAS Testing Center: Heckart Lodge, 3rd floor
2900 SW Jefferson Way, Corvallis, OR 97331

Please note that other locations such as the DAS main office in A200 Kerr and the Valley Library may also be used for testing as needed. Check your confirmation email carefully for the scheduled time and testing location.

Regular hours: Monday–Thursday 8:00am–10:00pm and Friday 8:00am–5:00pm

Hours are subject to change based on space, staff availability, and when the last scheduled exam ends. When there are no scheduled evening exams, the Testing Center closes at 5:00pm.

            Mon-Thur: all exams must start no later than 8:00pm. Depending on student’s accommodations, exam may need to start earlier to ensure student is finished by closing time.

Finals week: Monday–Thursday 7:30am–10:00pm and Friday 7:30am–5:00pm

            Mon-Thur: all exams must start no later than 8:00pm. Depending on student’s accommodations, exam may need to start earlier to ensure student is finished by closing time.

            Friday: all exams must start by 12:00pm

Summer Term: Monday–Friday 8:00am–4:30pm

 

Alternative Testing Exam Accommodations

The Testing Center proctors exams for in-person, on-campus courses when a proctor is required. DAS is committed to providing reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to, the following:

  • Reduced distraction
    • A reduced distraction environment means that the student needs to take the exam in an area that is reasonably quiet with low stimuli when compared to the classroom. The environment doesn’t need to be a silent private setting. The environment may include taking the test with other students; however, the room chosen must allow for students to start and finish their exams with limited interruptions. Tools that may help further reduce distractions for students may include noise canceling headsets, ear plugs, study carrels, etc.
      • Reasonable locations include: a reserved conference room, office, or lounge with a door
      • Unreasonable locations: a hallway, or a room that people frequent and can’t be reserved.
      • Distractions that need to be avoided include, but are not limited to: ringing telephones, conversations, rustling of chairs/papers, coughing, excessive movement, typing, traffic, etc.
  • Extended time
    • Extended test time applies to “seated” exams that are timed and are expected to be completed in one sitting. Extended test time does not apply to take-home exams or exams that allow completion/submission over multiple days.
  • Room alone
  • Wheelchair Access
  • Accessible Furniture
  • Accessible Formats: Accessible Formats are exam materials converted into various accessible MS Word documents, PDFs, Braille, etc. to meet a student’s disability-related needs.
  • Computer Screen Reader (CSR): A CSR is a software that will provide written or online text in an audio format. Exams must be provided in a highlightable PDF or MS Word document to provide computer screen reader accommodations. Highlightable refers to text that can be clicked and highlighted with the mouse
  • If the exam is built in Canvas, students can use Ally or Immersive Reader for this accommodation. Instructors do not need to provide a highlightable PDF or MS Word Document. This only applies to exams set up as Canvas assignments and not Canvas quizzes.
  • Computer Word Processor (CWP): The student uses a computer to type their responses.
  • Computer Speech to Text (CST): CST is software that will transcribe a student’s speech into a text document. The student speaks directly into a microphone to create a text document. The software does not provide the student assistance with grammar, spelling, or punctuation; therefore, the student will be responsible for editing the document as needed.
  • Reader: A Reader is a person who will read what is on the printed page. They cannot be asked to interpret, define, explain or reword questions.
  • Scribe: A Scribe is a person who will write down verbatim what students have dictated.

Student Responsibility for working with Readers:

  • Readers can be asked to repeat information.
  • Readers need feedback from the student to be effective. Students should let the Reader know what reading tone, rate, etc. works best for them.

Student Responsibility for working with Scribes:

  • Students are responsible for directing the scribe for any spelling of specific class-related terminology, grammar or punctuation within sentences.
  • If there are corrections, the student will direct the scribe to make them.
  • Students may request at any time to review what the scribe has written, either by viewing it themselves or asking the scribe to read it aloud.

Spell Checker policy  

Calculator policy 

Memory Aid policy 

Clocks, ear plugs, noise-canceling headphones, and DAS-approved music are available to all students upon request. These items are provided as a courtesy and are not considered an accommodation.

 

Student Responsibilities

  • Request accommodations each term in DAS Student Online Services Login.
  • Complete the required DAS Testing Services Policy and Procedures Agreement in DAS Students Online Services Login on your Dashboard each term.
  • If an Alternative Testing Agreement is not completed after the beginning of the term and/or more than two business days after submitting the request for accommodations, students are encouraged to email their instructor about completing the agreement. If the agreement is still not filled out, students should notify the DAS Testing Center that the agreement has not been completed at least a week before the first scheduled class exam so additional follow up can occur in a timely manner.
  • When an Alternative Testing Agreement is completed and DAS will be proctoring the exam, students will use their DAS Student Online Services Login to schedule exams.
  • Instructors may complete an Alternative Testing Agreement indicating they will proctor the exam at their location. In these instances, students will not be able to schedule exams using their DAS Student Online Services Login.
  • Students may review Alternative Testing Agreements by selecting Alternative Testing under My Accommodations in their DAS Student Online Services Login. Select the course from the drop-down menu and click ‘View Alternative Testing Detail.’


Student Responsibility: Understanding Types of Testing Agreements

DAS Proctor – DAS Location: DAS will proctor exams at the DAS Testing Center on the 3rd Floor of Heckart Lodge or at one of the DAS overflow locations. Students should check their confirmation email for the exam location. Students will use their DAS Online Services Login to schedule exams.

  • DAS Proctor – Instructor Location: DAS will proctor exams at an instructor-provided location. Students will use their DAS Student Online Services Login to schedule exams.
  • Instructor as Proctor – Instructor Location: The instructor will provide testing accommodations at their own location. With this type of agreement, students will not be able to schedule exams through DAS. Students should connect with their instructor at least one week prior to the exam for location details.
  • Students are encouraged to review the instructor provided testing location prior to taking the exam to ensure the location meets their testing accommodation needs.
  • Students have the right to take exams at the DAS Testing Center if the testing location provided by the instructor does not meet the accommodations provided by DAS.

No Proctored Exams or Quizzes – There are no exams or quizzes in the course, or the exams or quizzes do not require a proctor.

Student Responsibility: Scheduling Exams with DAS
  • DAS-proctored exam requests must be submitted according to DAS scheduling deadlines and the course-identified dates and times in the syllabus. Students should schedule and take exams at the same time as their class peers. If there are scheduling issues, please email testing.services@oregonstate.edu.
  • Flexibility with exam times is ONLY allowed for the following reasons:
    • exam/class time overlap (confirmed by DAS)
    • DAS scheduling conflicts (DAS decision)
    • limited testing space (DAS decision)
  • In the event that one of these exceptions applies, exams should be rescheduled as close to the group exam time as possible within the window of time specified by the instructor in the testing agreement.
    • If a flexible exam time is needed for any reason other than the three outlined above, or if the exam time is outside of the scheduling window indicated in the testing agreement, students are responsible for seeking the instructor’s permission via email and forwarding the email to testing.services@oregonstate.edu.
  • Students are encouraged to request all quizzes, midterms and final exams as early in the term as possible and at least 5 business days (not including weekends or holidays) in advance for midterms and quizzes, and 10 business days (not including weekends or holidays) in advance for finals. See Chapter 4 Making Timely Requests for Accommodations for more information.
  • Use the ‘Additional Note’ section of the exam request form to explain special circumstances or to communicate information to DAS Testing Center staff.
  • DAS assigns all testing rooms based on accommodation type and availability of testing space. Requests for a specific testing space will be taken into consideration, but DAS cannot guarantee the specific space will be available.
  • DAS is not responsible for proctoring or managing a student’s exam if a student does not submit an exam request through their DAS Student Online Services Login.

Late Exam Requests

  • Students may submit late exam requests via their DAS Student Online Services Login.
  • Requests made 2-4 business days in advance will be approved based on testing space and staff availability. DAS cannot approve same-day exam requests. Exams scheduled after 4:00pm for the following day are considered same-day exam requests.
  • Unless the student receives a confirmation email from DAS approving their late request, they should plan on taking the exam with the rest of the class and may not receive their accommodations.
  • If a student consistently makes late requests, they may be required to attend an academic coaching session with their DAS Adviser.

Modifying an Exam Request

  • If a student needs to make a change to an exam request prior to the scheduled exam date (e.g., instructor changes an exam date or student initially entered the wrong time or date of the exam), the student can request a modification of the original exam request through their DAS Student Online Services Login.
  • If the exam time is outside of the scheduling window indicated in the testing agreement, students are responsible for seeking their instructor’s permission via email and forwarding the email to testing.services@oregonstate.edu as well as submitting a request to modify the exam date/time.

Cancellations

  • If exam requests with DAS need to be cancelled for any reason, students are responsible for submitting the cancellation via their DAS Student Online Services Login in advance of the scheduled exam.


Student Responsibility: Reviewing DAS Testing Center Policies and Procedures

Before the Exam

  • DAS sends a reminder email to students and instructors two business days prior to each scheduled exam, identifying the time and location of the exam and providing instructors with information about how to provide DAS with a copy of the exam.
  • The reminder email should be read carefully, as times and locations may change due to limited testing space or staff.

Checking in for an Exam

  • Students should arrive on time and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late.
  • A valid photo ID (e.g., student ID or driver’s license) must be presented at the time of testing. If a valid photo ID is not presented, a photo of the student will be taken and emailed to the instructor for verification.
  • The proctor will review the exam instructions with the student, including time and materials allowed (e.g., note card, calculator.)
  • Only authorized testing materials are allowed in the testing rooms. All personal items must be stored in the lobby where lockers are available. DAS Testing Center is not responsible for personal property brought into the testing center.
  • Prohibited items in the testing room include, but are not limited to:
    • Cellular phones or other electronic devices (unless approved as an accommodation due to a disability)
    • Watches (smart or analog)
    • Bags, backpacks, purses, wallets
    • Hats and jackets may be worn, but if they are removed in the testing room, they must be hung on the back of the chair or placed on the floor; they cannot be placed on the desk.
  • Food and beverages are allowed in the testing rooms as long as they will not distract other students taking exams. However, food and beverages are not allowed in the computer testing rooms.
  • Clocks, ear plugs, noise-cancelling headphones, and DAS-approved music are available to all students upon request. These items are provided as a courtesy and are not considered an accommodation.

During Testing

  • Once the exam begins, students are not allowed to leave the testing center for any reason.
  • Testing rooms and computers are monitored by staff. Security mirrors are utilized in all testing rooms. NetSupport software is installed on all computers and allows proctors to monitor student online activity in real-time.
  • Exams will not be administered beyond the scheduled time and deadlines set by the instructor.
  • Students are responsible for monitoring their exam time; a clock is available upon request. DAS staff can also give courtesy 15-minute warnings, though these cannot be guaranteed during busy times.
  • No additional time is added to exams when students take breaks, use the restroom, or do not receive a courtesy 15-minute warning.

 

Academic Integrity
The OSU Student Code of Conduct provisions regarding disruptive behavior and/or academic dishonesty apply to both classroom exams and exams administered at the DAS Testing Center.

DAS has the right to stop an exam at any time if a violation is observed, including use of unauthorized materials or resources during an exam. All violations will be reported to instructors. Violations may also be reported to OSU Office of Student Conduct & Community Standards and may result in a review and modification of accommodation requests.

Violations include but are not limited to:

  • Having prohibited items in the testing room
  • Going beyond the allotted testing time
  • Accessing unauthorized materials during exams
  • Giving or receiving help from others
  • Failing to follow the direction of DAS Testing Center staff

Please refer to Academic Regulation 15 in the Online Catalog for additional information on academic misconduct.

Ending an Exam
The proctor will inform the student when their scheduled exam time is up and ask the student to exit the testing room. The proctor will place the completed exam in a DAS testing envelope, seal it, and the student will sign over the seal. The completed exam will be delivered or emailed to the instructor for grading.

Late for an Exam
If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival. Proctors will wait up to 20 minutes before determining that the student is a "no show."

No Show
If a student fails to show up for an exam for any reason, the instructor and student are sent a “No Show” email notification. Students are responsible for seeking instructor permission to reschedule any missed exams before DAS will consider the request. The student must forward their instructor’s written permission via email to testing.services@oregonstate.edu.

Illness and Other Reschedule Requests
If students are ill or need to reschedule exams for any other reason, they will need to obtain the instructor’s written permission via email, and forward the email to testing.services@oregonstate.edu.

INSTRUCTOR Responsibilities

  • Review the Notification of Academic Accommodations email sent for each registered DAS student in a course. Student information can also be viewed in the DAS Instructor Online Services Login
  • Use the link in the notification email to complete an Alternative Testing Agreement within two business days of receiving the notification. The Alternative Testing Agreement identifies who will proctor the exam/quiz, exam location and necessary exam instructions.
  • If an Alternative Testing Agreement is not submitted for an on-campus course, the instructor is responsible for providing all of the students’ testing accommodations.
  • Instructors are not required to submit more than one Alternative Testing Agreement per course section. The Testing Agreement submitted will automatically be applied to all eligible students in that course section and can be copied to multiple courses, sections, or terms at the instructor’s request.
  • Approved testing accommodations also apply to pop quizzes. Contact Testing Services to partner with DAS to provide accommodations for pop quizzes.
  • Extended test time applies to “seated” exams that are timed and expected to be completed in one sitting. Extended test time does not apply to take-home exams or exams that allow completion/submission over multiple days.
  • If changes need to be made to a Testing Agreement, contact DAS Testing Services at testing.services@oregonstate.edu or 541-737-8970.
Instructor Responsibility: Completing a Testing Agreement

DAS Proctor – DAS Location: DAS will proctor exams at the DAS Testing Center on the 3rd Floor of Heckart Lodge or at one of the DAS overflow locations.


DAS Proctor – Instructor Location: DAS will proctor exams at an instructor-provided location. Fees apply as follows:

  • Labs: No fee will be charged for DAS to proctor exams that require a specific location due to lab materials.
  • If a specific location is not required, DAS will charge the department for exam proctoring at the instructor location instead of the DAS Testing Center. See the OSU Fee Book Internal Fees for more information.   

 

Instructor as Proctor – Instructor Location: Instructor will provide accommodations at their location.

  • Students are encouraged to review the instructor-provided testing locations prior to exams to ensure the location meets their testing accommodation needs.
  • Students have the right to take exams at the DAS Testing Center if the testing location provided by the instructor does not meet the accommodations provided by DAS.

 

No Proctored Exams or Quizzes – There are no exams or quizzes in the course, or the exams or quizzes do not require a proctor.

 

Instructor Responsibility: Providing Exams to DAS

 

  • Students are responsible for submitting exam requests according to the course syllabus and DAS scheduling deadlines. Instructors receive an email two business days before a requested exam date that will include when the student has scheduled to take their exam.
  • Flexibility with exam times is ONLY allowed for the following reasons:
    • exam/class time overlap (confirmed by DAS)
    • DAS scheduling conflicts (DAS decision)
    • limited testing space (DAS decision)
  • In the event that one of these exceptions apply, exams should be scheduled as close to the group exam time as possible within the amount of time specified by the instructor in the testing agreement.
    • If a flexible exam time is needed for any reason other than the three outlined above, or if the exam time is outside of the scheduling window indicated in the testing agreement, students are responsible for seeking instructor’s permission via email and forwarding the email to testing.services@oregonstate.edu.
  • The reminder email will provide a link to upload a copy of the exam to our secure website. Exams/exam materials can also be emailed or dropped off at Heckart Lodge. Exams must be received at least 24 hours in advance.
  • If the same exam will be used for multiple students or sections, only upload the exam once and use the upload note section to specify that the exam may be used for all students or for multiple sections. For example: “Use exam for all students in 002, 004, 006.”
  • If uploading a new version of an exam, use the upload notes to indicate which file DAS should use to administer the exam.
  • Instructors may use the one upload link to submit multiple files if needed (e.g., additional tables, bubble sheets, formula sheets, etc.) Please use "Exam File Notes" to identify multiple files.
  • Students are not required to use eligible accommodations. If a student does not make an exam request, the instructor will not receive an email with an upload link. DAS will presume the student has decided to take the exam with the rest of the class.

During Exams

  • For typos, last-minute announcements about exams, or other changes to exams, please call the DAS Testing Center at (541) 737-8970 so updates can be communicated to students taking their exams at the Testing Center.

 

DAS Testing Center Responsibilities

  • Send the instructor a reminder email two business days before a scheduled exam (student must make an exam request with DAS.)
  • Maintain the confidentiality of all exam materials.
  • DAS Testing Center staff will do their best to verify students have received instructor permission for exam requests not scheduled at the class exam time for reasons other than exam/class time overlap, DAS scheduling conflicts or DAS limited testing space, or if the scheduled time is outside of the window set in the Alternative Testing Agreement.
  • Check student’s photo ID before proctoring an exam or send instructor a photo of the student to verify their identity if the student did not bring valid photo ID with them to the Testing Center.
  • Ensure no unpermitted materials are in the testing rooms and maintain the exam integrity in the DAS Testing Center environment.
  • Convey changes or corrections on exam material to students in the DAS Testing Center.
  • Communicate time violations and possible incidents of academic dishonesty to instructors.
  • Return completed exams to instructors as specified in the Testing Agreement:
    • Scanned and emailed exams
      • Exams completed by 4:30pm the day of the exam will be emailed to the instructor.
      • Exams ending after 4:30pm will be emailed to the instructor the following day before 10am.
    • Exams that must be returned to the instructor will be delivered to department offices only, as a staff signature is required to confirm receipt.  
      • Exams ending before 3pm will generally be returned same day, before 5pm.
      • Exams ending after 3pm will be returned the next day, before 10am.
      • If exams are needed sooner, the instructor should contact DAS to find out where the exams can be picked up.

 

 

Page updated: 8/2022

DAS Cascades Testing

 

 

DAS Testing Location and Hours of Operation

Tykeson Hall 210 D
1500 SW Chandler AvenueBend, Oregon 97702

 

Monday–Friday 8:00am–5:00pm

All exams must be scheduled in advance. DAS cannot approve same-day requests. Exams scheduled after 4:00pm for the following day are considered same-day requests.

Clocks, ear plugs, and desk dividers are available to all students upon request. These items are provided as a courtesy and are not considered an accommodation.


Alternative Testing Exam Accommodations

DAS is committed to providing reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to, the following:

  • Reduced Distraction
    • A reduced distraction environment means that the student needs to take the exam in an area that is reasonably quiet with low stimuli, when compared to the classroom.  The environment doesn’t need to be a silent private setting.  The environment may include taking the test with other students; however, the room chosen must allow for students to start and finish their exams with limited interruptions.  Tools that may help further reduce distractions for students may include noise cancelling headsets, ear plugs, study carrels, etc.
      • Reasonable locations include: a reserved conference room, office, or lounge with a door
      • Unreasonable locations: a hallway, or a room that people frequent and can’t be reserved.
      • Distractions that need to be avoided include, but are not limited to: ringing telephones, conversations, rustling of chairs/papers, coughing, excessive movement, typing, traffic, etc.
  • Extended Time
    • Extended test time applies to “seat” exams that are timed and are expected to be completed in one sitting. Extended test time does not apply to take-home exams or exams that allow completion/submission over multiple days.
  • Room Alone
  • Wheelchair Access
  • Accessible Furniture
  • Accessible Formats: Accessible Formats are exam materials converted into various accessible MS Word documents, PDFs, Braille, etc. to meet a student’s disability-related needs.
  • Computer Screen Reader (CSR): CSR is software that will provide written or online text in an audio format. Exams must be provided in a highlightable PDF or Word document to provide computer screen reader accommodations.  Highlightable refers to text that can be clicked and highlighted with the mouse.
  • If the exam is built in Canvas, students can use Ally or Immersive Reader for this accommodation.  Instructors do not need to provide a highlightable PDF or MS Word Document.  This only applies to exams set up as Canvas assignments and not Canvas quizzes.
  • Computer Word Processor (CWP): The student uses a computer to type their responses.
  • Computer Speech to Text (CST): CST is software that will transcribe a student’s speech into a text document. The student speaks directly into a microphone to create a text document.  The software does not provide the student assistance with grammar, spelling, or punctuation; therefore, the student will be responsible for editing the document as needed.
  • Reader: A reader is a person who will read what is on the printed page.  They cannot be asked to interpret, define, explain or reword questions.
  • Scribe: A scribe is a person who will write down verbatim what students have dictated. The scribe is not responsible for organizing or paraphrasing students' words, or for correcting grammar and punctuation.  Students may request at any time to review what the scribe has written, either by viewing it themselves or asking the scribe to read it aloud.

 

Student Expectations for Readers:

  • Readers can be asked to repeat information.
  • Readers need feedback from the student to be effective. Students should let the reader know what reading tone, rate, etc. works best for them.

Student Expectations for Scribes:

  • Students are responsible for directing the scribe for any spelling of specific class-related terminology or punctuation within sentences.
  • If there are corrections, the student will direct the scribe to make them.

Spell Checker policy

Calculator policy.

Memory policy

 

Student Responsibilities

  • Request accommodations each term in DAS Student Online Services.
  • Complete the DAS Testing Services Policy and Procedures Agreement in DAS Student Online Services each term.
  • If an Alternative Testing Agreement is not completed after the beginning of the term and/or more than two business days after submitting the request for accommodations, students are encouraged to email their instructor about completing the agreement.  If the agreement is still not filled out, students should notify their DAS Adviser that the agreement has not been completed at least a week before the first scheduled class exam so additional follow up can occur in a timely manner.

 

Student Responsibility: Scheduling Exams with DAS

  • After instructors submit an Alternative Testing Agreement for DAS to proctor exams, students should email CascadesDAS@osucascades.edu to schedule exams with OSU Cascades Testing Services.
  • Exam requests must be submitted according to DAS scheduling deadlines and the course identified dates and times in the syllabus. Students should schedule and take exams the same time as their class peers. If there are scheduling issues, please email CascadesDAS@osucascades.edu.
  • Flexibility with exam times is ONLY allowed for the following reasons:
    • exam/class time overlap (confirmed by DAS)
    • DAS scheduling conflicts (DAS decision)
    • limited testing space (DAS decision)
  • If one of these exceptions apply, exams should be scheduled as close to the group exam time as possible within the amount of time specified by the instructor in the testing agreement.
    • If a flexible exam time is needed for any reason other than the three outlined above, or if the exam time is outside of the scheduling window indicated in the testing agreement, students are responsible for seeking instructor’s permission via email and forwarding it to CascadesDAS@osucascades.edu.
  • Students are encouraged to request all quizzes, midterms and final exams as soon as instructors have completed the DAS Alternative Testing Agreement. Exam requests must be made at least 5 business days (not including weekends or holidays) in advance for midterms and quizzes, and 10 business days (not including weekends or holidays) in advance for finals.  See Chapter 4 Making Timely Requests for Accommodations for more information.
  • Email CascadesDAS@osucascades.edu if you have questions or need additional information.
     

Student Responsibility: Reviewing Testing Policies and Procedures

  • Students should arrive on time and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late or for students who do not finish within the allotted time frame.
  • A valid photo ID (e.g. student ID or driver’s license) must be presented at the time of testing. If valid photo ID is not presented, a photo of the student will be taken and emailed to the instructor for verification.
  • The proctor will review the exam instructions with the student, including time and materials allowed (e.g. note card, calculator, etc.)
  • Only authorized testing materials are allowed in the testing rooms. All personal items must be stored in designated areas. Testing staff is not responsible for personal property brought into the testing center.
  • Prohibited items in the testing room include, but are not limited to:
    • Cellular phones or other electronic devices (unless approved as an accommodation due to a disability)
    • Watches (smart or analog)
    • Bags, backpacks, purses, wallets
    • Hats and jackets may be worn, but if they are removed in the testing room they must be hung on the back of the chair or placed on the floor; they cannot be placed on the desk.
  • Food and beverages are allowed in the testing room as long as they will not be distracting to other students.
  • Clocks, earplugs, and noise-cancelling headphones are available to students upon request. These items are provided as a courtesy and are not considered an accommodation.
  • Once the exam begins, students are not allowed to leave the testing site for any reason.
  • Tests will not be administered beyond the scheduled exam time and deadlines set by the instructor.
  • Students are responsible for monitoring their exam time; a clock is available upon request. DAS staff can also give courtesy 15-minute warnings, though these cannot be guaranteed during busy times.
  • No additional time is added to exams when students take breaks, use the restroom, or do not receive a courtesy 15-minute warning.
  • When the scheduled exam time ends, the exam will be collected and delivered to the instructor.

Academic Integrity
The OSU Student Code of Conduct provisions regarding disruptive behavior and/or academic dishonesty applies to both classroom exams and exams administered at DAS Testing Services.

DAS has the right to stop an exam at any time if a violation is observed, including use of unauthorized materials or resources during an exam.  All violations will be reported to faculty.  Violations may also be reported to OSU Office of Student Conduct & Community Standards and result in a review and modification of accommodation requests.

Violations include but are not limited to:

  • Having prohibited items in the testing room
  • Going beyond the allotted testing time
  • Accessing unauthorized materials during exams
  • Giving or receiving help from others
  • Failing to follow the direction of DAS Testing Services staff

Please refer to Academic Regulation 15 in the Online Catalog for additional information on academic misconduct.

Late For an Exam
If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival.  Proctors will wait up to 20 minutes before determining that the student is a "no show."

No Show
If students fail to show up for an exam for any reason, the test will be returned immediately to instructors. Students are responsible for seeking instructor permission to reschedule any missed exams before DAS will consider the request. The student must forward their instructor’s written permission via email to CascadesDAS@osucascades.edu for the OSU Cascades Testing Services as well as coordinate rescheduling the exam for a day and time agreeable to all parties (the student, the instructor and DAS). There is no guarantee that the instructor will permit a make-up exam.

Illness and Other Reschedule Requests
If students are ill or need to reschedule exams for any other reason, they will need to obtain their instructor’s written permission via email, and forward it to CascadesDAS@osucascades.edu for the OSU Cascades DAS Testing Services before DAS will consider the request. There is no guarantee that the instructor will permit a rescheduled exam.

Cancellations
If exam requests with DAS need to be cancelled for any reason, students are responsible for emailing CascadesDAS@osucascades.edu in advance of the scheduled exam. This includes cancellations when students decide to take the exam in class, when the class exam was canceled by the instructor, or when the student drops or withdraws from the class.

 

Instructor Responsibilities

  • Use the link in the email to complete an Alternative Testing Agreement within two business days of receiving the notification.  The Alternative Testing Agreement identifies who will proctor the exam/quiz, exam location and necessary exam instructions.
  • If an Alternative Testing Agreement is not submitted for an on-campus course, the instructor is responsible for providing all of the student’s testing accommodations. 
  • Instructors are not required to submit more than one Alternative Testing Agreement per course section.  The Testing Agreement submitted will automatically be applied to all eligible students in that course section and can be copied to multiple courses, sections, or terms at the instructor’s request.
  • Approved testing accommodations also apply to pop quizzes.
    Email CascadesDAS@osucascades.edu to partner with OSU Cascades Testing Services to provide accommodations for pop quizzes.
  • Extended test time applies to “seat” exams that are timed and are expected to be completed in one sitting. Extended test time does not apply to take-home exams or exams that allow completion/submission over multiple days.
  • Emailed exams can be sent to CascadesDAS@osucascades.edu and need to be received at least 24 hours in advance.
  • Email CascadesDAS@osucascades.edu with questions or to receive additional information.

 

Page updated: 08/2022

Ecampus and Canvas (Proctored and Non-Proctored) Exams

DAS Testing Center on the Corvallis campus and OSU-Cascades Testing Services on the Bend campus do not provide proctoring services for Ecampus exams.

 

Alternative Testing Exam Accommodations

DAS is committed to providing reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to, the following:

  • Extended time
    • Extended test time applies to “seated” exams that are timed and are expected to be completed in one sitting. Extended test time does not apply to take-home exams or exams that allow completion/submission over multiple days.
  • Computer Screen Reader (CSR): A CSR is software that will provide written or online text in an audio format.
  • If the exam is built in Canvas, students will use Ally and Immersive Reader for this accommodation. Instructors do not need to provide a highlight-able PDF or Word document. This only applies to exams set up as Canvas assignments and not Canvas quizzes.
  • Computer Word Processor (CWP): The student uses a computer to type their responses.
  • Computer Speech to Text (CST): CST is software that will transcribe a student’s speech into a text document. The student speaks directly into a microphone to create a text document. The software does not provide the student assistance with grammar, spelling, or punctuation; therefore, the student will be responsible for editing the document as needed. 

 Student Responsibilities

  • Request accommodations in DAS Student Online Services Login each term so instructors and Ecampus Testing will be notified about the student’s testing accommodations. 

  • Review the course syllabus to determine if a proctor is needed for exams. 

  • Confirm extra time has been provided in Canvas. It is recommended DAS students send an email to their instructor prior to the exam to remind them about the DAS testing accommodation. In most cases, this reminder will ensure students have the correct amount of time. If you do not receive a response, please forward the email to your DAS Adviser. 

  • Please be advised:  Do not start an exam until the correct amount of time shows in the testing window.  If the student is ready to start the exam and the extended test time has not been added, student should email their instructor immediately.   DAS cannot add in additional time; only the instructor can extend the exam time. 

  • Instructors will need to make additional arrangements if the testing accommodation is not set up for the student to take the exam (e.g., delayed start time, exam scheduled for the next day, new window of time to take the exam). 

  • If an instructor uses Proctorio for exams, the student should notify DAS Testing Services at testing.services@oregonstate.edu. A DAS Adviser will work with the student and their instructor to ensure the student has access to accommodations not typically specified (access to food/drink, use of a computer screen reader, etc.) in the notification email. Additional information may be needed to ensure the Proctorio system does not flag the student for using accommodations that may fall outside the exam environment parameters.

 

Ecampus Exam Proctoring – Here is additional Ecampus information.

 

Illness and Other Reschedule Requests

If a student is ill or needs to reschedule outside of the Canvas testing window set by the course instructor, the student must contact the instructor for permission and have the instructor communicate the extension with Ecampus Testing. 

 

Instructor Responsibilities

  • Review the Notification of Academic Accommodations email sent for each registered DAS student in a course. Student information can also be viewed in the DAS Instructor Online Services Login.
  • Input all extended time accommodations for exams and quizzes in Canvas for each student.
  • Extended test time applies to “seat” exams or exams that are expected to be completed in one sitting. Extended test time does not apply to take-home exams or exams that allow completion/submission over multiple days.  
  • Instructors are responsible for inputting alternative testing accommodations into Canvas for all students eligible for alternative testing accommodations whether the exam is proctored or not proctored.
  • Proctorio and computer screen readers/screen magnification software. 

    • For Canvas quizzes/exams, students should be allowed to use either JAWS, Kurzweil, Ally, Mac-book Pro screen reader, screen magnification software or speech- to-text software.  Please know that some Proctorio settings (Disable Printing and Disable Clipboard) interferes with the use of screen readers/screen magnification software.  Instructor options: 

      • 1. Create a duplicate practice quiz and duplicate exam(s) for the DAS student and apply the modified Proctorio settings for the student 

      • 2.  Exempt the DAS student from Proctorio on the original exams 

  • For assistance, please contact Ecampus Course Development and Training or for on-campus support, Academic Technology. 

  • DAS students should receive their extra time accommodation on quizzes/exams based on the length of time provided to all students in the course. For example, if the student receives 1.5x extra time accommodation for a 60-minute exam, the student would receive an additional 30 minutes. Here is How To Add Extra Time in Canvas

  • For exams that have very short open/close availability, instructors will need to create separate open/close dates and times and add the extra time for DAS students to receive their full allotted time. To set up an exam with a short open/close availability there are two separate processes required in Canvas: 

  • First the instructor will add a second set of open/close/due dates specific to the DAS student(s) by editing the assignment. The instructor will add individual students by name. Once typing begins, Canvas should pull up the student’s name.  To more easily find your DAS students, use CTRL+F (PC) or Command+F (MAC) to search for them by last name. 

  • Second, the instructor will go to "Moderate Quiz" and add extra time per the DAS student’s specific accommodation.  Here is How To Add Extra Time in Canvas

 

Page updated: 8/2022

Chapter 6 - Guidelines for Reasonable Accommodations for Arithmetic Computation

For students who have a learning disability that impacts arithmetic computation, using a simple calculator could be a reasonable accommodation. The academic decision of whether or not arithmetic computation is essential to the course is typically the prerogative of the instructor and/or academic unit involved. However, this decision must be made within legal parameters and in consultation with DAS.

If the instructor is concerned this accommodation is unreasonable because it will lower standards, compromise an essential component of or fundamentally alter a course or program, such concerns should be addressed to DAS upon receipt of the “Notification of Academic Accommodations” email. The determination that an accommodation is unreasonable is an institutional decision that must meet legal and educational requirements. Instructors should not unilaterally render and attempt to implement a judgment that an accommodation is unreasonable.

Process

  • DAS will notify instructors if the student is eligible for this accommodation.

  • The instructor member should contact DAS if they have any concerns regarding this accommodation.

  • If the instructor member believes this accommodation is not reasonable, then the process for an accommodation dispute should be followed.

  • The instructor must complete an Alternative Testing Agreement and should identify the method that will be used to accommodate the disability: the student can use a simple, four-function calculator or instructor will provide information on the type of calculator permitted for the exam.

  • Students must select this accommodation (calculator) when scheduling course exams.

It is important to note:

  • Given the specific analysis for each course, it is entirely possible that the use of a calculator will be allowed for some exams but not allowed for others.

  • DAS will consider requests for use of a simple, four-function calculator on a case-by-case basis.

  • DAS will not approve use of calculators as a reasonable accommodation when using one would be a fundamental alteration of academic standards.

 

Page updated 08/2022

Chapter 7 - Accommodation For Spelling

Guidelines for Reasonable Accommodations for Spelling

Correct spelling at the university level is expected of all students. However, students with a specific learning disability which impacts spelling, may be eligible to receive a reasonable accommodation for in-class assignments and in-class exams. Typical accommodations have included spell-check devices, access to spell check in "Word", or not penalizing a student for spelling errors. The academic decision of whether or not spelling is essential to the course is typically the determined by the instructor and/or academic unit involved. However, this decision must be made within legal parameters and in consultation with DAS.

If the instructor is concerned this accommodation is unreasonable because it will lower standards, compromise an essential component of or fundamentally alter a course or program, such concerns should be addressed to DAS upon receipt of the “Notification of Academic Accommodations” email. The determination that an accommodation is unreasonable is an institutional decision that must meet legal and educational requirements. Instructors should not unilaterally render and attempt to implement a judgment that an accommodation is unreasonable.

Process

  • DAS will notify instructors if the student is eligible for this accommodation.
  • The instructor should contact DAS if they has any concerns regarding this accommodation.
  • If the instructor believes this accommodation is not reasonable, then the process for an accommodation dispute should be followed.
  • The instructor must complete an Alternative Testing Agreement and should identify the method that will be used to accommodate the disability: spell check device, spell check access, or the student will not be penalized for spelling errors.
  • If the student/instructor selects a hand-held spell checker or spell check access as the accommodation, the student will be held to the same spelling standards as other students.
  • The spell-checking device should not provide access to definitions, synonyms or antonyms.
  • This accommodation pertains to in-class assignments and in-class (seated) exams.
  • Students must select this accommodation (spelling aid) when scheduling course exams.
It is important to note:
  • Given the specific analysis for each course, it is entirely possible that the use of a spelling aid will be allowed for some exams, and not allowed for others.
  • DAS will consider requests for use of a spelling aid on a case-by-case basis.
  • DAS will not approve use of spelling aides as reasonable accommodations when using is a fundamental alteration of academic standards.

Page Updated 08/2022

Chapter 8 - Notetaking Services

Research shows that students who take good notes are more engaged in class and ultimately get better grades.  Disability Access Services (DAS) provides technology to help students independently meet their request for notetaking services.  All eligible students may choose one of the following DAS-provided systems: 

Two other types of notetaking services may be available. Eligibility is dependent on the specific impact(s) of the disability and/or the student’s ability to physically take notes.   

Glean Notetaking Program by Sonocent 

With Glean, students are able to audio record their lectures, which enables them to focus on what they are hearing during the lecture, flag what the instructor identifies as important, and then come back to their recording to create effective notes.  Students can also import slides and images that connect to their audio recording to create multi-media study resources.  

Glean is a web application which can be accessed on any laptop or desktop computer through the Chrome Web browser.  Glean works on any operating system:  Windows, Mac, Chromebooks and Linux. 

Student Responsibilities 

  • Students should make their request using DAS Student Online Services Login for Glean at least one week before the start of the term, as Glean is renewed on a term-by-term basis.  

  • Requests for Glean are processed in the order they are received. 

  • In order to use Glean, each term, students will sign an agreement to use the program’s audio recordings of course lectures solely for their own educational purposes.  Students also agree to not make copies or release the audio recordings of course lectures to others, post to websites and/or social media, sell, or in any way hinder the instructor’s ability to obtain a copyright of this lecture content.  

  • Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards. 

  • Inform DAS as soon as possible of any problems accessing Glean notetaking system, using it in classes/meetings, or other technological issues.  

DAS Responsibilities 

  • DAS reviews and approves/denies accommodation requests.  

  • If approved, DAS will email the student’s instructors a notification  email, letting the instructors  know the student has requested to use Glean as their notetaking accommodation. 

Livescribe Smartpen 

The Livescribe Smartpen is a writing tool that records spoken words and synchronizes them with notes written on special paper. A student can record everything an instructor says and then replay any part of it later by tapping the pen's tip to the word on the paper. Below is information about the two option. The Bluetooth capable Smartpen has a high-speed infrared camera in the smartpen that helps to capture everything it writes on Livescribe special paper. 

Simply write with the Bluetooth Smartpen on any Livescribe special paper and watch all your handwritten thoughts, ideas, and notes show up digitally using the free Livescribe+ App.   

Captured notes flow to your companion device like a mobile or desktop device via the free Livescribe+ App whenever the pen and device are connected. With an active Bluetooth connection with the device, the Smartpen streams your handwritten notes to the device in real-time. 

The  Echo Smartpen is equipped with a removable ball-point ink cartridge, a microphone to record audio, and a speaker for playback. The pen has a small display, an infrared camera, and internal flash memory that captures handwritten notes, audio and drawings. 

The user can choose to record audio in addition to the handwritten text. Recorded audio is kept indexed with the handwritten text. Tapping on a written word starts playback of the recorded audio from that part of the recording. 

Student Responsibilities 

  • Students should make their request using DAS Student Online Services Login to use a Livescribe Smartpen software at least one week before the start of the term.   

  • Requests for Livescribe Smartpens are processed in the order that they are received. 

  • DAS loans the Livescribe Smartpen to the student on a term-by-term basis. 

  • The student is responsible for the care of the equipment. The student agrees to pay all costs associated with any damage to the equipment or if the equipment is lost or stolen. 

  • Inform DAS as soon as possible of any problems with using the Livescribe Smartpens in classes/meetings, uploading files to a computer or other technological issues. 

  • In order to use the Livescribe Smartpen, each term, students will sign an agreement to use the program’s audio recordings of course lectures solely for their own educational purposes.  Students will also agree to not make copies or release the audio recordings of course lectures to others, post to websites and/or social media, sell, or in any way hinder the instructor’s ability to obtain a copyright of this lecture content.  

  • Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards. 

DAS Responsibilities 

  • DAS approves/denies students’ accommodation requests.  

  • If approved, DAS will email the students’ instructor a notification letter, letting the instructor know the student has requested to use Livescribe Smartpen technology to meet their notetaking accommodation. 

Peer-to-Peer (P2P) Notetaking Services 

For on-campus lecture classes, DAS will provide P2P notetakers for students who, due to the disability, cannot use the other notetaking technologies offered by DAS.  A P2P notetaker is typically another student enrolled in the class.  P2P Notetakers are expected to attend all classes, take neat, detailed notes during the lecture, and upload the notes within 24 hours after the lecture.  P2P Notetakers will upload notes to the DAS system, and students receiving notes will get an email notification that the notes have just been uploaded.   

Students are expected to attend class and download notes in a timely manner (1x/wk.) throughout the term.  At the end of the term, students are expected to sign the invoice sent to them via email as soon as possible to make sure DAS can pay the P2P notetakers in a timely manner. Please see Student Responsibilities below.  

DAS does not typically provide P2P notetakers for the following courses: 

  • Ecampus 

  • ALS (Academic Learning Services) 

  • PAC (Physical Activity Courses) 

  • Lab 

  • Recitation 

  • Practicum 

  • Internship 

  • Other non-lecture courses 

If one of the above classes requires lecture notes, students must schedule an appointment with their DAS adviser to have their request reviewed.  To schedule an appointment, please email your DAS adviser or call (541) 737-4098 (front desk).  Otherwise, Notetaking Services will automatically cancel the request and change the status to one of the options below: 

  • Ecampus – Notetaking Not Provided 

  • Non-Lecture Class – Additional Information Needed for Notetaking 

 

Student Responsibilities 

  • Request notetaking services using DAS Student Online Services Login at least  one week  before the start of the term. Students are encouraged to request accommodations within 48 hours of registering for classes.  Requests for notetaking services are processed in the order they are received. 

  • Respond to requests for information from DAS as soon as possible. 

  • Cancel notetaking requests if notes are not needed for a course. 

  • It is the policy of DAS that in order for students to receive P2P notetaking services, students agree they will NOT distribute, post on-line, copy for others, or sell the notes provided by the DAS P2P notetaker or the instructor. 

  • Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards. 

 

Once a P2P notetaker is assigned: 

  • The student can log into DAS Student Online Services Login  and click on notetaking services to see the P2P notetaker’s name and contact information.  The student will also receive an email notification stating that a P2P notetaker has been assigned to the class.  

  • Students are encouraged to develop and maintain a working relationship with the P2P notetaker, either in person or via email. For tips on how to communicate with a P2P notetaker, visit this page: https://ds.oregonstate.edu/communication-tools 

  • Students must attend class in order to receive notes. If the student does not attend class, they should ask another classmate for notes. 

  • Students should regularly download notes. DAS recommends downloading at least 1x per week. Failure to download notes may result in a hold on notetaking services until the student meets with a DAS Adviser. Students should communicate with DAS Notetaking Services as soon as possible if there are any problems with notes, such as quality and timeliness of notes, notes not uploaded within 24 hours, or the instructor is not providing notes when they agreed to do so. Please note: it may take several business days to resolve a notetaking issue or to find a new P2P notetaker. 

  • If students cannot access the notes, they can come to the DAS office for technical assistance. Students may wish to bring a laptop so we can better assist them with any technical issues with accessing their notes. 

  • At the end of each term, students will need to sign the notetaking invoice verifying notes were received. If the quality or the delivery of the notes was of poor quality and/or consistently not uploaded within 24-hours of the class, do not sign the invoice and contact Notetaking.Services@oregonstate.edu immediately. 

What happens if students are not matched to a P2P  notetaker after the start of the term: 

  • DAS will email the need for a P2P notetaker to your instructor, asking them to read the announcement in class or post an announcement on the course website (not mentioning the name of the student).  If you do not hear this announcement in class or see this announcement in Canvas by the first week of the term or within three days of requesting accommodations, please notify DAS Notetaking Services immediately.  

  • Consider recruiting classmates to become a P2P  notetaker. Please note: Students who self-recruit tend to be  the most satisfied with the quality of the notes.  If you find a classmate to take notes, please direct them to the Employment at DAS section of the DAS website.  

  • Students can also email Notetaking.Services@oregonstate.edu with the potential P2P notetaker's name and email address, and DAS will contact them. Please remember that the P2P notetaker must be enrolled in the class. 

  • Contact DAS Notetaking Services with any questions or concerns about recruiting a P2P notetaker. 

  • If a P2P  notetaker has not been assigned by the end of week 2 of the term, please schedule an appointment with DAS Notetaking Services at 541-737-3672 or email Notetaking.Services@oregonstate.edu to discuss potential options. 

DAS Responsibilities: 

  • DAS approves/denies students’ accommodation requests.  

  • If approved, DAS will email the students’ instructor a notification letter, letting the instructor know the student has requested to use their P2P notetaking accommodation. DAS assigns P2P notetakers based on the P2P notetaker's performance rating, and timing of when the P2P notetaker submitted their schedule in the DAS Online system (typically first come first served). 

  • If DAS does not have an assigned P2P notetaker in the class, DAS will take the following steps: 

  • The student will receive an email asking for confirmation of the need for a P2P notetaker.  This question is asked, as the student may request a P2P notetaker before the beginning of the term. Sometimes, instructors  will post notes online for everyone, and the student forgets to cancel the notetaking request. 

  • If the student confirms they still need a P2P notetaker, DAS will continue with the  recruitment process to find a P2P notetaker.  

  • If the student does not confirm the need for a P2P notetaker, they will receive a second email 48 hours later asking for confirmation of the request.  If the student still does not confirm, a third and final request to confirm will be emailed in another 48 hours.   

  • If there is no response to the third confirmation email, the request is automatically cancelled out of the system and DAS will no longer recruit for a P2P notetaker in that class. 

  • If the student confirms the need for a P2P notetaker and no one has signed up to take notes for the class, DAS will take the following steps: 

  • Email the instructor asking for assistance in recruiting a P2P notetaker by making an announcement (without mentioning names) in class or via Canvas. 

  • DAS may also recruit a P2P notetaker by emailing students in the class with high GPA's. 

  • Ask the student to consider recruiting classmates to become a P2P notetaker. Note: Students who self-recruit tend to be the most satisfied with the quality of the notes.  Direct any potential P2P notetakers to the Employment at DAS section of the DAS website.  

  • DAS will offer a technology-based notetaking option.   

  • If no in-class P2P notetaker can be found and technology won't work for the student, DAS will assign a DAS student worker to the class to be the P2P notetaker. 

Real-Time Transcribing Services as a Notetaking Accommodation  

For on-campus lecture classes, DAS will provide real-time transcribing services for students who, due to the disability, cannot use the other notetaking options offered by DAS. With real-time transcribing, a transcriber (either in class or remotely) will type the lecture material in a “meaning-for-meaning” (not word-for-word) format. Class discussions, environmental noise, social interaction among other students, and non-lecture related comments (jokes, etc.) will also be transcribed. Real-time transcribers will upload notes to the DAS system, and students receiving notes will get an email notification that the notes have just been uploaded. Students are expected to attend all classes. Students who receive real-time transcribing as an accommodation will receive edited transcripts within 24 hours. See Chapter 12 for additional information. 

Page Updated 08/2022 

Chapter 9 - Accessible Formats

Accessible Formats are course materials including textbooks, documents, exams, handouts, etc., converted into various accessible alternatives such as PDF, Braille, etc. 

  • The conversion process of some accessible formats may be time consuming. To ensure timely delivery of accessible formats, students should enter their requests according to the timelines outlined in Chapter 4 of the DAS Student Handbook, each term.   

  • The process of converting textbooks to Etext cannot begin until the student provides proof of purchase. This must be emailed to Alt.Format@oregonstate.edu

  • Once proof of purchase has been provided, DAS will request an electronic copy from the publisher. If an electronic copy is not available, students may be asked to bring in a physical copy of their book in order for this process to begin. Please note that DAS will need to cut the book for scanning and then rebind it for the student. 

  • Blind or low vision students who are eligible for an accommodation should contact Accessible Formats at (541) 737-3666 or Alt.Format@oregonstate.edu immediately after registering for their courses.  

  • DAS will work directly with the student and their instructors in advance to help gather the materials that will need to be converted. 

  • The student should notify Accessible Formats immediately if there are course materials that are not required. 

  • To ensure timely delivery of accessible formats, please follow the timelines listed in Chapter 4 of the DAS Student Handbook 

  • Late requests will be processed the order in which they are received. 

Please be aware that some course materials created by third-party vendors are difficult to access and difficult for DAS to convert into an accessible format.  Examples include RedShelf and VitalSource. Please contact Accessible Formats if any of your course materials must be accessed through a third-party vendor.  Please note: accessible materials are intended to be used by the eligible student only and are not to be duplicated and/or redistributed. Redistribution means that materials are not to be shared with friends, peers, posted online, etc.   

For questions, students should contact the Accessible Technology Manager at 541-737-3666 or Alt.Format@oregonstate.edu

Page Updated 08/2022

Chapter 10 - Accessible Media

Accessible audio/video accommodations provide access to media content.  It can include the following:  

  • Closed-captioning/subtitles for videos: time-synchronized text that reflects the audio track and can be read while watching the video;  

  • Transcripts, which provide verbatim text for audio materials, such as podcasts or taped interviews;   

  • Audio description for videos, which provides information about actions, characters, scene changes, on-screen text, and other visual content which is added during existing pauses in dialogue.  

In order to ensure that media is accessible for your courses, DAS will contact your instructors to obtain media for captioning, transcribing and/or audio describing.  

The process of creating accessible media can be complex. Therefore, to ensure video, audio and/or descriptions will be accessible the first day of the term, please submit your accommodation requests through DAS Student Online Services Login according to the timeline in Chapter 4 in the DAS Student Handbook.  For questions, students should contact the Accessible Technology Manager at (541) 737-3666 or at Captioning.Services@oregonstate.edu

  

Page Updated:  08/2022 

Chapter 11 - Interpreting Services

Sign language interpreting services may be requested for OSU classes, class-related activities, and events/activities open to students and/or the public. 

As required by law, Disability Access Services (DAS) provides qualified interpreters. Interpreters working for DAS must also abide by the NAD-RID Code of Professional Conduct

 Student Responsibilities 
  • Students who are repeatedly "no shows" in classes without requesting a cancellation of the service may have the service temporarily suspended and will have to meet with the Manager of Deaf and Hard of Hearing Access Services to resolve the issue.  

  • Ask a classmate for a copy of the notes if you do not attend class. 

  • The interpreter(s) will wait up to 20 minutes outside the classroom if a student is late to class. After 20 minutes, the interpreter(s) will leave.   

  • Email both the interpreters and DHOH.Services@oregonstate.edu with class relocation information. If DAS and the interpreters are not informed, the interpreters will go to the original location, and the student may not have communication access for that class meeting. 

  

ADDITIONAL ACADEMIC PROGRAM REQUESTS 

Please check the class syllabus for information concerning field trips, extra credit opportunities, and other activities that will require accommodations outside the classroom or regular class hours. Requests for accommodations should be made through the online Custom Request Form which can be accessed through the DAS Student Online Services Login. 

 

 NON-CLASS RELATED INTERPRETING REQUESTS 

Advertisements for an event should list a contact person to whom requests for accommodations can be made. If no such information is provided, interpreters can be requested through the Custom Request Form which can be accessed through the DAS Student Online Services Login. Non-DAS students, staff, and instructors can request an interpreter for a non-class event using the Custom Request Form on the front page of the DAS website.  Please click on the “Request an Interpreter, Transcriber, or Video/Audio Captioning for an Event” button. 

TIMELINE FOR NON-CLASS-RELATED INTERPRETING REQUESTS 

A minimum of 72 hours (three business days) advance notice is requested; one-week advance notice is preferred. Please do not make requests directly to interpreters. Before accepting assignments, interpreters must have prior approval from DAS. 

WORKING WITH INTERPRETERS 

  • Please see the NAD-RID Code of Professional Conduct for information regarding the role of an interpreter. 

  • Names and email addresses of interpreters can be found by clicking the “Communication Access” link under “My Accommodations” in DAS Student Online Services

  • The student and the interpreter(s) should agree on technical or specialized sign vocabulary. If there are specific sign or style preferences, the student should communicate them to the interpreter(s). 

  • If the student is scheduled to do a class presentation, provide a copy of the presentation notes to the interpreter(s). The student will also need to schedule time to meet with the interpreter(s) in advance of the presentation. 

  • Request clarification from the instructor, not the interpreter(s), regarding course content. 

  • Do not expect the interpreter(s) to be available to interpret additional questions or comments after the class ends. 

  • It is recommended that meetings with instructors should be scheduled during posted/identified instructor office hours. The student may request an interpreter for the meeting based on the interpreter’s availability following the 72 hours advance notice policy for requesting services. 

  • The student should discuss concerns related to the interpreter/interpreting process directly with the interpreter. If the issue remains unresolved, the student should make an appointment with the Manager of Deaf and Hard of Hearing Access Services by emailing DHOH.services@oregonstate.edu or calling (541) 737-3670. 

  

Page Updated 08/2022

Chapter 12 - Speech-to-Text (Transcribing Services)

Speech-to-Text services, such as real-time transcribing and CART, may be requested for OSU classes, class related activities, and events/activities open to students and/or the public.


What are Real-Time Transcribing Services?

An in-class transcriber will type the lecture material in a “meaning-for-meaning” (not word-for-word) format. Class discussions, environmental noise, social interaction among other students, and non-lecture related comments (jokes, etc.) will also be transcribed. 

Students view what is being typed by using any device (e.g., a smartphone, laptop, or tablet) with an internet connection and a web browser. Students can type questions and comments for the transcriber to voice during the class. Students who do not have their own device will be issued a “reader device” by the transcriber for that class, activity, etc. 


Remote Transcribing

When on-site transcribers are not available, remote transcriber(s) will be used to provide services. This requires the instructor to wear a microphone. The student and the remote transcriber(s) are connected via an internet conferencing platform (e.g., Zoom, MS Teams).  This will allow the remote transcriber(s) to hear everything that is being said during class. 


What are Communication Access Real-time Translation (CART) Services?

Communication Access Real-time services (CART) also called Real-Time Captioning, provides a written, verbatim account of what is being said in the classroom.  CART services are most often used in courses with specialized, technical language where verbatim transcripts are essential for course access. Remote CART providers are used when on-site CART providers are not available.  

When on-site CART providers are not available, remote CART providers will be used to provide services. This requires the instructor to wear a microphone. The student and the remote CART providers are connected via an internet conferencing platform (e.g., Zoom, MS Teams).  This will allow the remote CART providers to hear everything that is being said during class.  

If the student is in a discussion-based course for which remote services are not appropriate, the student should contact the Program Manager of Deaf and Hard of Hearing (DHOH) Access Services at DHOH.services@oregonstate.edu


Student Responsibilities

  • Request accommodations in DAS Student Online Services Login according to the timeline in Chapter 4 of the DAS Student Handbook. 

  • For transcribing services, enter both of the following requests: 

    • Real-time transcribing 

    • Course Transcripts (Only if Real-Time Transcribing is also selected) 

  • Cancel or modify requests for accommodations in DAS Student Online Services Login if withdrawing from a course or if transcribing/CART services are not needed. 

  • A student should email their transcriber(s)/CART providers and DHOH.Services@oregonstate.edu when absent from class(es) or if the instructor cancels class on a particular day. 

    • Students who repeatedly are "no shows" in classes without requesting a cancellation of the service may have the service temporarily suspended and will have to meet with the Manager of Deaf and Hard of Hearing Access Services to resolve the issue.  

  • A student should email both their transcriber(s)/CART provider(s)and DHOH.services@oregonstate.edu with class relocations. If DAS and the transcriber(s)/CART provider(s) are not informed, they will go to the original location, and the student will not have communication access for that class.  

  • A student should ask a classmate for a copy of the notes if the student is unable to attend class.  

  • DAS-provided transcripts are for personal use only. DAS-provided transcripts should not be shared with other students in the course who are not eligible for the service. This includes posting online.


Additional Academic Program Requests

Please check the class syllabus for information concerning field trips, extra credit opportunities and other activities that will require transcribing/CART accommodations outside the classroom or regular class hours.  Requests for these accommodations should be made through the student’s DAS Student Online Services Login.  Students who receive transcribing/CART accommodations through DAS can create custom requests through their accounts on DAS Student Online Services Login. 


Non Class-Related Communication Access Requests

Advertisements for an event should list a contact person to whom requests for accommodations can be made. If no such information is provided, the transcriber(s)/CART provider(s) can be requested through DAS by completing the online custom request form. Students receiving real-time transcribing/CART through DAS may submit a custom request through their DAS Student Online Services Login. 


Timeline for Communication Access requests

A minimum of 72 hours advance notice is requested; one-week advance notice is preferred. Please do not make requests directly to service providers, as they must have prior approval from the DAS office before accepting assignments. 


Working with the Transcriber/CART Provider

  • The transcriber/CART provider(s) will contact the student prior to the start of the term to arrange for ways to identify each other on the first day of class. Names and email addresses of the transcriber(s)/CART provider(s) can be found by clicking the “Communication Access” link under “My Accommodations” in DAS Student Online Services Login. 

  • The transcriber(s)/CART provider(s) will stay in the class up to 20 minutes in case the student is late.  After 20 minutes, the transcriber(s)/CART provider(s) will leave and inform the DHOH manager of a “no-show.”.  If the transcriber(s)/CART provider(s) remains in class and the student shows up, they will send a transcript for the portion of the class for which the student was present.  

  • The student should inform the transcriber(s)/CART provider(s) how they prefer to communicate with faculty and other students in the course. 

  • The student is responsible for copying diagrams from the board/PowerPoint slides/overheads, etc. The transcriber(s)/CART provider(s) will only type what is said in reference to the PowerPoints, etc. 

  • Do not type personal comments to the transcriber(s). The transcriber(s) must be attentive in order to capture all essential points of the lecture and classroom discussion.  

  • The standout should request clarification from the instructor, not the transcriber(s)/CART provider(s). 

  • The student should check the spelling of all new vocabulary words. Knowing the correct spelling is the student’s responsibility. If transcriber(s) are unsure of the spelling of a word, [sp?] will be inserted after typing the word. 

  • The transcriber(s)/CART provider(s) must quickly break down equipment in order to arrive to the next class on time. Therefore, it is recommended that meetings with instructors should be scheduled during office hours. The student may request transcriber(s)/CART provider(s) for the meeting depending on the availability following the 72-hours advance notice policy for requesting transcriber/CART services. 

  • The student should discuss concerns related to the transcriber(s)/CART provider(s)/transcription process directly with the service provider(s). If the issue remains unresolved, the student should contact the Manager of Deaf and Hard of Hearing Access Services by emailing DHOH.Services@oregonstate.edu or calling (541)737-3670. 

 

Page Updated 08/2022 

Chapter 13 - Memory Aid Guidelines

For students who have documented disabilities that affect memory, using a memory aid sheet may be a reasonable accommodation. The memory aid allows the student to demonstrate knowledge of course material by helping prompt the student’s memory, not by providing the answer. Students are responsible for learning course materials, discerning which materials may require cues or prompts, developing the cues that will appear on the aid, and securing the instructor’s approval of the aid.

This accommodation appears on the student’s “Notification of Academic Accommodations” email as “Permission to bring and use a memory aid as pre-approved by the instructor.” "Cue Sheet," "Formula Sheet," or both will be specified on the student's eligibility email and the notification letter sent to instructors.

If the instructor is concerned this accommodation is unreasonable because it will lower standards, compromise an essential component of, or fundamentally alter a course or program, such concerns should be addressed to DAS upon receipt of the “Notification of Academic Accommodations” email. The determination that an accommodation is unreasonable is an institutional decision that must be made within legal parameters and in consultation with DAS. Instructors should not unilaterally render and attempt to implement a judgment that an accommodation is unreasonable.

The Memory Aid accommodation should NOT:

  • Include course notes, lists of specific facts, details, concepts, or processes being tested;
  • Include complete terms and definitions;
  • Include specific examples of how formulas are used;
  • Include full course notes, copies of course slides, or all information from the course being evaluated;
  • Exceed one page (single sided);
  • Include open textbooks;
  • Serve as a substitute of studying (a cue sheet will not help if a student has not studied the material).

Who receives the Memory Aid Accommodation?

Students with a disability that interferes with their spontaneous retrieval of learned information may be approved for this accommodation.

Students seeking this accommodation must provide documentation that includes the following:

  1. Validated measures of performance validity
  2. A memory assessment that provides the following:
    • Demonstrates actual learning of information took place
    • Requires the student to recall the learned information after a standardized period of time
    • Confirms that the student failed to retrieve the learned information
    • Confirms that the student could recall it when given cues
    • Confirms that the difference between the student’s spontaneous recall and cued recall is significantly larger than it is for other students (e.g., normed comparisons)

Working Memory:  Low scores on measures of “working memory” and “auditory working memory” are not sufficient evidence to support the need for a memory aid accommodation. Working memory does not require actual storage of information. Auditory working memory does not require the transferal of temporarily-held information into long-term storage.

What does a memory aid look like?

Styles of memory aids may vary and are at the discretion of the instructor. Generally, they can be written or typed using a size 10 or 12 font on a large index card, OR up to one side of an 8 ½” x 11” sheet of paper.  A memory aid may or may not contain acronyms, short phrases, pictures, schematic diagrams or mind maps, names, definitions, tables, charts or key terms and certain formulae.

There are two types of memory aids that may be approved of as an accommodation:

  • Cue Sheet – a document containing information that serves as “prompts” to help cue a student’s recall of previously learned information. Click here for examples.
  • Formula Sheet – a document containing formulae. Formulae refers to a set of rules or principles that are expressed using symbols, figures, or both. Students are permitted a formula sheet only on exams or tests that test students on their use and application of formula. Instructors may not permit students the use of formula sheets on exams that evaluate student’s recall of formulae itself.

Process

  • DAS will email the Notification of Academic Accommodations to the instructor regarding the support of a memory aid for quizzes, midterms and final exams.
  • The instructor should contact DAS if there are any concerns regarding this accommodation.
  • If the instructor believes this accommodation is not reasonable, then the process for an accommodation dispute should be followed.
  • Instructors must complete an Alternative Testing Agreement before DAS can proctor an exam.
  • Students are responsible for sending the proposed memory aid to their instructor for approval at least two business days before the exams.
  • The instructor must review the memory aid and upon approval, send it to the DAS Testing Center.  Students may not bring the approved memory aid/cue sheet with them to the exam.
  • Students must select this accommodation (memory aid) when scheduling course exams.

It is important to note:

  • Given the specific analysis for each course, a memory aid may be allowed for some exams but not others.
  • DAS will consider requests for a memory aid on a case-by-case basis.

DAS will not approve use of memory aids as a reasonable accommodation when doing so results in a fundamental alteration of academic standards.

 

    Student Responsibilities

    Instructor responsibilities

    Frequently Asked Questions

    Updated 08/2022

     

    Chapter 14 - FM Systems

    Hearing Assistive Technology amplifies sound. The FM system is comprised of a microphone and a transmitter worn by the speaker, and a receiver and coupling device, worn by the listener, that transmits sound to the listener's ear or hearing aid. Although it is not useful for all types of hearing loss, students who use an FM system experience an improved ability to hear because the voice of the speaker is amplified, while the majority of environmental sounds are masked. Students may request an FM system for amplification of sound in addition to other services provided through DAS.

    FM System consisting of microphone and transmitter.

    Please note: for hearing aid users, many of the newer digital hearing aids will require assistance from an audiologist in order to adjust hearing aid settings to be compatible with the FM system. If a student is eligible to receive hearing assistive technology, the equipment can be requested by selecting “FM System” when making requests for accommodations in the DAS Student Online Services Login

    Students are issued an FM system for the academic year. Students are responsible for the equipment issued by DAS and will be charged for loss or damage other than normal wear and tear. 

    Page updated 08/2022 

    Chapter 15 - Priority Registration

    Priority Registration is approved when a student’s disability-related impact(s) requires accommodation(s) to be put in place that may require the hiring of trained service providers, time-intensive material creation, or adjustments to class locations. This may include, but is not limited to students who require the following:

    • A course schedule with travel time built in, due to a disability that impacts mobility, speed, stamina, and/or endurance to cross the campus.
    • Services or accommodations that may require significant planning and time on the part of DAS to arrange the following: ASL/English interpreting, real-time captioning, real-time transcribing, captioned media, tactile graphics, audio description, and printed materials in Braille.
    • A specific schedule due to significant or chronic medical conditions, or those following a strict medication or treatment regimen impacting their ability to attend classes at certain times of the day.


    Priority Registration allows the student to register for courses the Friday prior to general registration.

    In order to have access to priority registration, once approved by DAS, undergraduate students need to:

    • Meet with their academic advisor BEFORE the Friday of priority registration.
      • Registration PINs are distributed by academic advisors.
    • Register for courses on the Friday designated for priority registration.
    • Request your accommodations in DAS Student Online Services Login, according to the timeline in Chapter 4 of the DAS Student Handbook.

    All post-bacc and graduate students:

    Once approved by DAS, these students will have their Registration PIN emailed to them prior to priority registration.

    How to best use Priority Registration

    Thoughts to consider:

    • The time the class meets and how often the class meets;
    • The need for back-to-back classes or the need to schedule classes with ample breaks in-between;
    • If the course load has a balance of academically challenging and less difficult classes.
    • Please note:
      • Incoming first-year, or transfer students who are found eligible for Priority Registration may not be able to use this accommodation for the current term, but they will be able to access this accomodation when registering for future terms.

    Priority Registration does not:

    • Guarantee availability of courses or provision of courses/sections at specific times.
    • Exempt students from meeting prerequisites.
    • Grant access to restricted or closed courses or sections.

    Page updated 08/2022

    Chapter 16 - Accessible Furniture

    Some students require specialized furniture such as tables, chairs and height adjustable desks to support their ergonomic needs and provide equal access. Accessible classroom furniture will be provided to students upon request.  Medically prescribed seating and other items of a personal nature are not the responsibility of the University. Students may furnish their own personal items, such as special seating devises or cushions as long as the devise/equipment does not damage current furniture or impede ingress/egress to the classroom. 

    PRIOR TO REQUESTING ACCESSIBLE FURNITURE 

    The university has developed general standards for accessible classroom furniture for new and remodeled classrooms. The need to place accessible furniture in a classroom has significantly declined. DAS requests student to view classroom furniture prior to requesting this accommodation through the DAS Student Online Services Login. Students can take a virtual tour of their class by visiting https://25live.collegenet.com/oregonstate. Please review Chapter 17 on how to navigate 25live.  

    PROCESS 

    Students who need to request accessible furniture should follow the process below, each term. 

    • Request accessible furniture via the DAS Student Online Services Login at least three (3) weeks prior to the beginning of the new term, as outlined in Chapter 4. 

    • Notify DAS at disability.services@oregonstate.edu within the first week of the term or as soon as possible if you encounter a problem with the furniture. 

    • Furniture requests made during the term may take up to three (3) weeks to complete.  DAS will work as quickly as possible to place the furniture. However, DAS must work around classroom availability in order to place furniture. 

     

    Available Accessible Furniture: 

    Chair - Lumbar Support 

    DAS chairs provide additional lumbar support, padding, or space. These chairs are available with or without arms.  

      

     

    Table - Height Adjustable 

    DAS tables are large and height-adjustable, without center bar obstructions. This allows students using DAS lumbar support chairs and/or students using wheelchairs to have a table that is adjustable to their preferred height. 

     

     

     

    Podium - Height Adjustable 

    Podiums are small desks on wheels that can be quickly and easily raised to a standing position. 

     

     

     

    Foot Stools 

    DAS footstools provide elevated support. 

     

     

     

    Updated: 8/2022

    Chapter 17 - Accessible Classrooms/Classroom Relocation

    Oregon State University is located within a historic district and the university has worked to make buildings/classrooms physically accessible.  However, some of our historic buildings may still have accessibility challenges. Here is information on buildings/classroom with limited access

    Courses may be relocated if the building/classroom is not physically accessible, does not meet other disability related needs or travel time between buildings is not sufficient.  Students who need additional time to move between buildings may need Priority Registration to accommodate this need. Students should connect with their DAS advisor in situations where avoiding back-to-back courses is beyond the control of the student.

    PROCESS

    Every term, students who need accessible building/classroom relocation should follow the process below.

    Before requesting a classroom relocation, please review the accessibility of the building/classroom to determine if the space will meet your needs  https://25live.collegenet.com/oregonstate

     

    • Once on the webpage, under Quick Search in the left-hand column, use Search Locations:

                 Search Page

     

     

    • Type in the building and classroom you’re looking for and hit enter or to search.
    • For example:

    Here’s a search done for Strand Hall 160:         

    Search of Strand Hall 160

     

     

     

    • Click on the Classroom in blue in the left-hand column.  An Availability Grid will appear, change the search criteria by clicking on Details (button to the left of List).  This will show you several details of the room (see example below):

    Room Detail

     

    • If you need to see where the building is located or to look at the accessible entrances, click on the OSU Map Link under Attributes:     

                 Map link under attributes

     

    Students are encouraged to request classroom relocation accommodations within 48 hours of registering for their courses.  Due to the time involved to relocate a course, requests to relocate a classroom should be made at least four (4) weeks prior to the start of the term.

    • If you need one or more of your courses relocated, log into the DAS Online system and request to have the course(s) relocated.
    • Classroom relocation requests made with less than (four) 4 weeks prior to the beginning of the term may result in the student not having access to the course until after the start of the term.

    If students are concerned a classroom may not meet their needs, or have questions about campus accessibility, please contact DAS at 541-737-4098. 

    It is important to note:

    • DAS will work with the Office of the Registrar and faculty to find another room that will meet the objectives of the course and instructional requirements of the faculty.
    • Courses with specific health and safety equipment such as ventilation hoods, eye washing stations, etc. may not be possible to relocate.
    • Courses that require specially equipped classrooms or where moving a course would fundamentally alter the nature of a course or program may not be possible to relocate.
    • If a classroom cannot be relocated, DAS will work with the student, faculty member and the Office of the Registrar to determine options and next steps.
    • OSU is in the process of renovating our facilities in order to make OSU universally accessible to all. For more information about our recent efforts, see the OSU Accessibility Website.

    Chapter 18 - Classroom Assistants

    Chapter 18 – Classroom Assistants   

    A Classroom Assistant (CA) is a student employee hired by DAS to assist students with disabilities to perform tasks that are a required component of their course.   CAs do not do the work for the student, but they may manipulate materials, write or complete other course-related tasks as directed by the student with a disability.   CAs will only help carry out course-related procedures that the student is unable to complete due to their disability. All information about the actual course and lab processes and procedures are the student’s responsibility. 

    Some examples of tasks performed by the CA: 

    • Lifting objects
    • Describing visual materials or surroundings
    • Physical manipulation of lab materials
    • Gathering supplies
    • Pouring/mixing liquids
    • Using tools and/or cutting
    • Scribing (filling out required lab worksheets or other written materials)
    • Voicing for a student (typically, by reading from a computer screen) 

    Expectations of DAS Students: 

    • Request CA accommodations within 48 hours of registering for courses with the university.  At a minimum, a student needs to provide DAS ten (10) business days to find and hire a CA.
    • Meet with the CA and DAS staff either in person or via email to discuss the course, expectations and exchange of contact information (phone numbers, email addresses etc.).
    • The student is responsible for full participation in the course.
    • If the student is running late or will miss the course, they should contact their CA directly.  CAs do not stay in the classroom when the student is not present.  If the student does not arrive within 15 minutes of the start of the course, the CA will leave.
    • If the CA is functioning as a reader or a scribe, they will write legibly, read at a pace that fits the student’s needs and will not contribute information or assistance regarding the course topic. (See expectations of CAs below)
    • If the student drops the course, they should cancel the request for a CA in the DAS online system.
    • The student is required to let their DAS Advisor know if the CA does not show up for work or if they have any questions or concerns about the CA. 

    Clarification of CA role: 

    • CAs will not complete a lab for the student or the lab partner(s). The student must give the CA explicit instructions on how to participate in the lab with you and your partner(s).
    • CAs are not responsible for non-academic related tasks (i.e. bathroom access, feeding, bathing, assisting with transfers, walking student to a different course/classroom, etc.).
    • CAs will not tutor the student or assist the student with out-of-class projects, assignments or homework.
    • CAs will not censor the material, add or omit pertinent details unless directed to do so by the student.
    • CAs will not correct errors in the students’ work, including spelling or grammar. 

    Expectations of CAs: 

    • Meet with the student and DAS staff either in person or via email to discuss the course, expectations and exchange of contact information (phone numbers, email addresses, etc.).
    • The CA should introduce themselves to the faculty member on the first day they attend.  DAS will notify faculty that a CA will be attending the course.
    • The CA is not a student in the course.  Do not participate in the course discussions or engage in the course as though you are a student in the course.
    • Do not work on homework or any other personal tasks when working as a CA.
    • If the CA is functioning as a reader, scribe or notetaker, write legibly and read at a pace that fits the student’s needs. Please do not contribute information or assistance regarding the course topic.
    • If also working as a notetaker, CA should use a computer and email notes to the student.  If there are charts, figures or graphs and alternative formats is need, CA should provide copy of notes to Accessible Formats
    • Perform only those tasks directed by the student specific to the course.
    • Do not prompt or guide the student in performing a lab or course related tasks.
    • Adhere to proper classroom/lab procedures (including wearing protective gear if required).
    • Do not act as a tutor. 
    • Do alert the student if the instructor is calling on them and the student missed the non-verbal cues.
    • If the CA cannot attend the course, the CA is required to contact DAS as soon as possible to allow time for DAS to find a substitute. The CA should also communicate with the student that they are not able to attend and have requested a substitute.
    • If the student does not arrive to the course after 15 minutes, the CA is free to leave.  CA is required to report absences to the Classroom Access Coordinator (DAS).
    • The CA should ask the Classroom Access Coordinator if they have questions about being a CA for a specific student in a specific course. 
    • Submit timesheets per OSU Business Center requirements.  Student timesheets are due on the 15th of the month. 

    Expectations of Faculty: 

    • Please add the CA as a viewer to the course in Canvas.
    • Please work directly with the student and not the CA. 

    Page Updated 09/2020

    Chapter 19 - Library Assistants

    Students may find that they need assistance in reading, scribing, or retrieving materials while doing course-related library research. The Valley Library provides library assistance upon request.

    For assistance:

    Updated: 08/2022

    Chapter 20 - Personal Care Attendants (PCAs)

    Oregon State University (OSU) is committed to providing access to all. One way that OSU does this is by acknowledging that some students may require a Personal Care Attendant (PCA) while in the learning/living environment.  

    Please be aware:  

    • OSU does not provide PCA services. 

    • PCAs are hired, paid and employed by the student they are assisting. 

    • PCAs are not course or lab assistants. 

    • PCAs are required to abide by all OSU policies, including but not limited to the Student Code of Conduct and UHDS rules and regulations. 

    • PCAs are only permitted in the living environment based on the needs of the student and within UHDS rules and regulations. 

    • Generally, attached PCA rooms are provided when a PCA is needed for 25 hours per week of work. 

    • In most cases, the PCA-attached room is not considered the primary residence for the PCA.   

    • PCAs are non-active participants in the academic, learning, and living environments.  Generally, PCAs are not expected to attend classes/labs as DAS will work with the student to provide a classroom assistant for academic access. 

    • Non-active participant means that if a PCA is needed, then the PCA should not be auditing or taking the course, asking questions, making comments, or taking an active role in the course, classroom, or in meetings.  

    • Academic/learning environments include, but are not limited to, classrooms, labs, research testing areas, group meetings, faculty/student meetings, advisor meetings, or other academic events. In addition, PCAs may need to accompany the student on a field trip or internship if personal care is required. 

    • Living environments include club participation, residential areas, dining halls, OSU non-academic resources departments/areas, and other social events.  

     

    To bring a PCA to OSU, a student must register with Disability Access Services (DAS).   

    If a PCA is required while living in the residence halls, the student must register with DAS and request housing accommodations through University Housing and Dining Services (UHDS).  

    Refer to the PCA guidelines for more detailed information regarding student, PCA and Disability Access Services (DAS) roles and responsibilities.  

      

    Updated: 09/2022 

    Chapter 21- Flexibility with Attendance/Assignments

    If a student has a disability with random or cyclical acute episodes that may occasionally impact the student’s ability to attend the course or complete exams/assignments at the scheduled time, Flexibility in Attendance/Assignments may be considered an appropriate accommodation.    


    Disability-Related Flexibility in Attendance/Assignments Policy and Guidelines

     

     

    What does Flexibility in Attendance/Assignments mean?

    It is a DAS-approved agreement between the student and instructor to clarify expectations should an unexpected flare-up of the student’s chronic condition occur during the term. If the student is requesting this accommodation for a practicum, internship, field placement, etc. please refer to Chapter 28.

     

    Attendance and Assignments Deadlines:

    Students are expected to attend classes on a regular basis. The number of allowable absences depends on the interactive or participatory nature of a course, or is based on department, college or accrediting agency rules. Therefore, attendance policies are set by instructors at the college or departmental level.

    Students are expected to meet all deadlines for assignments and exams. Instructors have the right to establish late work policies based on course design and learning outcomes.

    Please note:

    • The Flexibility in Attendance/Assignments accommodation is not intended to be used every week, for every assignment, or every exam. This accommodation does not mean that the student is able to miss as many classes as they want. The student is responsible for completing all coursework.
    • Discussion boards act as “in-class” participation time, particularly for Ecampus/hybrid classes. As a result, the dialectic engagement between peers is important for the course topics to be discussed and for the class to move forward to new topics. As a result, the discussion board component of the course may not be able to be extended, or an alternative may not be available. 
    • Group work generally does not fall under the flexibility agreement because a student's individual accommodation should not impact the progress of other students.

     

    WHEN ARE FLEXIBILITY IN ATTENDANCE/ASSIGNMENT DEADLINES APPROPRIATE? 

    Some disabilities are random or cyclical in nature, and as a result, the disability may occasionally impact the student’s ability to attend class, complete an assignment, or take an exam at the scheduled time. In cases such as these, flexibility in attendance/assignments may be considered an appropriate accommodation. The student is responsible for requesting this accommodation through the DAS Student Online Services Login. All requests are considered individually.  

     

    Important Information:

    • If the student is requesting this accommodation for a practicum, internship, field placement, etc. please refer to Chapter 28.
    • This accommodation is not a blanket reason to miss class.
    • Instructors are still responsible for this accommodation even if they delay in responding to DAS. DO NOT WAIT!
    • Some students register late in the term or wait to request this accommodation until late in the term. In these cases, instructors are not expected to provide retroactive accommodations. However, it may still be helpful to have a DAS-approved, instructor-completed finalized agreement, even at a late point in the term.
    • At no time is the student required to present the instructor with medical documentation verifying their disability-related absence for this accommodation.
    • If the absences meet or exceed 50% of those agreed upon in the Flexibility in Attendance/Assignments Agreement, DAS should be informed. This will allow DAS to be of assistance in answering questions about the accommodations from both the student and the instructor.
    • Absences that are not related to the effects/impacts of a disability are not included in this accommodation (e.g., absences due to a common illness, COVID, car trouble, childcare, etc.) and should be addressed according to the attendance/absence policy stated in the syllabus.
    • Instructors are not obligated to re-teach material missed due to not attending the course.
    • It may not be possible to provide an extension for every course component.
    • Students are responsible for completing all course work and should be held to the same standard as all other students.

     

     

    What is the process?

    1. DAS determines that Flexibility with Attendance/Assignments is a reasonable accommodation. 
    2. During a meeting with their DAS Adviser, students are reminded that the accommodation is not intended to be used every week, for every assignment, or every exam and students are still responsible for completing all coursework. 
    3. It is the student’s responsibility to request the Flexibility with Attendance/Assignments accommodation each term. 
    4. DAS will send a Flexibility with Attendance/Assignments Agreement to faculty along with guidelines to fill out the agreement. Any questions should be directed to DAS by calling (541)737-4098 or emailing Flexibility@oregonstate.edu. Instructors should complete and submit the agreement to DAS within 3 business days. 
    5. Once DAS receives the instructor-completed agreement, DAS will review the agreement to ensure a reasonable accommodation is met. 
    6. DAS will send the instructor-completed, DAS-approved agreement to the student for review.  It will be considered finalized in three (3) business days if the student does not respond.
    • If the student has concerns or questions regarding the instructor-completed, DAS-approved agreement, DAS will resolve these issues through a conversation between the instructor and/or student. The finalized Flexibility with Attendance/Assignments Agreement will be sent to the instructor and student for reference. It will be considered active as of the day the student requested the accommodation for the course with DAS, or the first day of the term (whichever is later).

     

    DETERMINING SPECIFICS IN THE FLEXIBILITY AGREEMENT 

    DAS will contact instructors regarding Flexibility in Attendance/Assignments as an accommodation to gain an understanding of the attendance/assignment requirements, course design and learning outcomes. 

    Specifically, DAS asks instructors to consider the following: 

    • What is identified in your syllabus as the course attendance policy? 
    • Are the attendance, late work and missed exam policies applied consistently? Are there exceptions to a policy made for extenuating circumstances, such as athletic travel or religious observation? 
    • Do student contributions constitute a significant component of the learning process?  
      • How much interaction is there between the instructor and students and among students and their peers? 
      • Does the design of the course rely on student participation (e.g., attendance and/or assignment/project contributions) as a significant method for learning? Is the content only offered during class? 
    • To what degree does a student’s failure to attend class or complete an assignment on time compromise the educational experience of other students in the course/class? 
    • What method is used to calculate the student's final grade? (e.g., attendance, assignments, discussion board posts, exams, etc.) 

    If the Flexibility with Attendance/Assignments is determined to be a reasonable accommodation, DAS will work with instructors and students to clearly specify details around absences, communication, and missed assignments and/or quizzes/exams through the Flexibility with Attendance/Assignments Agreement. 

    Page updated: 09/2022

    Chapter 22 - Reduced Credit Load - OSU Scholarships

    Students whose disability substantially limits their ability to complete a full-time load may be eligible for a reduced credit load of either 6-8 credits (½ time) or 9-11 credits (¾ time). If approved for this accommodation, a student would be considered a full-time student to remain eligible for the continuation of their OSU scholarship(s) and Oregon need based grants. Recommendation for this accommodation is coordinated by the Director of DAS or their designee.

    DAS approval of a reduced credit load for OSU based scholarships and Oregon need based grants may impact a student’s Federal Financial Aid package. Students who are approved for a reduced credit load as an accommodation are responsible for meeting with the OSU Financial Aid office to discuss the impact of a reduced credit load (based on their ½ time or ¾ time status) on their financial aid package (Pell grant, Federal Financial Aid, etc.). The Financial Aid office is responsible for individual financial need assessment including budget allowance, family contribution, and program eligibility. Federal financial aid credit requirement guidelines are not under OSU’s control.

    Once DAS determines the level of reduced credit load, in consultation with the student based on disability related need, DAS will send an email to the Financial Aid and Scholarship offices indicating the student’s approval of this accommodation and the level of reduced credit load (½ or ¾ time) for the current academic year.  Students who are approved for a reduced credit load as an accommodation are responsible for meeting with either/both the OSU Scholarship office and/or the Financial Aid Office.

    DAS will automatically send an email to the student, OSU Financial Aid and Scholarship offices regarding approval for the reduced credit load accommodation if the student has utilized reduced credit accommodation over the past academic year.

    If the student has not used the reduced credit accommodation previously but would now like to use it, the student needs to email their DAS Adviser indicating they would like to use their reduced credit load accommodation for that year. DAS will then notify the Financial and Scholarship offices for the academic year of the approved accommodation.

    The scholarship “dollars” may be “pro-rated” depending on the term the student is approved for the reduced credit accommodation. Students are expected to complete the number of credits they signed up to take prior to receiving this accommodation and cannot use the reduced credit accommodations to address deficiencies in credit completion rate.

    Student eligibility for a reduced credit load (6-8 or 9-11 credits) is reviewed on a yearly basis. Determination of the accommodation is based in part on the impact of the student’s disability and their prior (appropriate) usage of the reduced course load accommodation. DAS sends an updated email to the Financial Aid and Scholarship offices for each academic year.

    Graduate students who have a GRA or GTA position may have additional steps through Equal Opportunity and Access (EOA) due to employment requirements.


      

     

    Updated: 08/2022 

    Chapter 23 - Service and Assistance Animals

    Oregon State University recognizes the importance of the support and services animals can provide to people with disabilities. 

    However, service animals and assistance animals, (also known as Emotional Support Animals, or ESA’s), are not the same and are not interchangeable. They perform different functions. 

    SERVICE ANIMALS 

    A service animal is a dog or miniature horse as identified by the Americans with Disabilities Act (ADA) that is trained to do (a) task(s) or service(s) directly related to the handlers’ disability. Service animals have received specialized training to perform work or tasks for their handler as related to their disability. Service animals are allowed in all areas that are open to the general public. This includes the library, general offices, financial aid, registrar, public dining halls and general public events, etc. 

    If a student interested in bringing a service animal to live or be present on campus with them, please review the OSU Policy on Service & Assistance Animals.  

    DAS strongly encourages all students with a service animal that will be accompanying them on campus to apply to DAS. (See Chapter 2, Applying with DAS). This is not required. However, by using DAS services, students will have the ability to inform their instructors in advance that they will have a service animal in the classroom, lab, etc. 

     Voluntary Service Animal Registration and ID 

    To support our students with service animals on the campus, DAS has developed a voluntary service animal registration process. Once a student applies to DAS, the DAS staff will work with the student to obtain an OSU ID badge for their service animal at no cost to the student. The service animal ID badge will include a picture of the service animal, the handler’s name, the animal’s name and indicate this is a DAS approved service animal.  

    If you are planning to live in an OSU residential facility and bring a service animal with you, please follow the steps outlined in Chapter 24 (On-Campus Housing Accommodations). 

    Important Information Regarding Service Animals

    The handler's responsibilities while the service animal is on campus include the following (depending on the environment, additional responsibilities may be necessary): 

    • Maintain control of your service animal. The animal should be under leash, harness, hand and/or voice command at all times. 

    • The handler is responsible for the behavior of the service animal. Some examples of unacceptable behavior include uncontrolled barking, jumping, sniffing, growling and whining, etc., if not related to a specific service the animal is providing. 

    • The handler is responsible for cleaning up after the animal and must carry equipment to clean up the animal’s feces whenever the animal is on campus. 

    • The handler must ensure the service animal does not infringe upon aisles or passageways for fire egress. In a lab environment, additional measures may be needed to ensure the safety of the animal.  

    • The handler must ensure all legal requirements have been met for an animal in public places (vaccinations, licensure, ID tags, etc.) mandated by State and/or local ordinances in order for the animal to be on campus. 

    • The handler must accompany the service animal at all times. 

    • While it is not required, it is recommended that a service animal wear recognizable identification. This will alert others that the animal is working and not a pet. 

    A faculty or a staff member may not inquire about the nature or extent of your disability, but may make two (2) inquiries when it is not readily apparent that the animal is a service animal: 

    1. Is the dog/horse required because of a disability? and; 

    1. What work or tasks has the dog/horse been specifically trained to perform related to your disability? 

    ASSISTANCE ANIMALS (ESA) 

    An assistance animal (ESA) is an animal that provides emotional support, comfort or companionship for a person with a disability to mitigate the impacts of the disability. Assistance animals are not required to have formal training. Assistance animals are not considered service animals under the Americans with Disabilities Act and therefore are only permitted in certain areas. Assistance animals are covered under the Fair Housing Act and may be considered a reasonable accommodation in the residential environment if deemed necessary for the student to have equal access to the residential environment. 

    A student who has been approved for an assistance animal in University Housing must adhere to guidelines for maintaining their animal in the residential environment. This includes but is not limited to: 

    • The animal must be healthy and up to date on any county or state required vaccinations. This includes having completed its first full set of vaccinations (this usually means the animal is at least 6 months of age). 

    • The animal cannot pose a direct threat to the health or safety of others. 

    • The animal must be housebroken and crate-trained. This does not pertain to animals already living in a container/cage. 

    • The animal must effectively be under the handler’s control at all times. 

    • Live feed is not approved for ESAs living in the residential environment at OSU. 

    If a student is interested in bringing a service or an assistance animal to live on campus with them, please review the OSU Policy on Service & Assistance Animals

    Please review the guidelines DAS Animal Guidelines for additional information.  

    In order to have an assistance animal or service animal living in the residence halls, you must complete the On-Campus Housing Accommodation process detailed in Chapter 24.  

     

     

    Updated 8/2022 

    Chapter 24 - On-Campus Housing Accommodations

    On-campus housing accommodations are provided through University Housing and Dining Services (UHDS), in collaboration with Disability Access Services (DAS).   

     

    All students must follow the deadlines established by UHDS for requesting on-campus housing.  

    Determinations for housing accommodations requests typically take 2-4 weeks once all steps below have been completed. Housing requests for terms other than Fall term, may take longer.

    Incoming Students (First-year, Transfer, Graduate, Non-Degree Seeking, etc.)

    • Priority Deadline – For students starting Fall term, the DAS process needs to be completed by May 31.
    • If students apply for disability-related housing accommodations after May 31, accommodation implementation will be on an “as available” basis.

    Returning Students

    • Priority Deadline – For returning students, the DAS process needs to be completed by May 15.If students apply for disability-related housing accommodations after May 15, accommodation implementation will be on an “as available” basis.

    Summer Term Students

    • Summer term housing accommodations are reviewed and determined separately.

    Additional Information: 

    Applications for housing accommodations for the next academic year will be reviewed in March. Housing accommodations are typically granted by DAS for an academic year (Fall term through Spring term). 

    All housing accommodations are provided based on available inventory and prioritized based upon the date the student fully completes the steps for requesting a housing accommodation identified below.   

    If the granted housing accommodation affects costs (single room, private bathroom, etc.), the student will be granted the room accommodation for the academic year at a reduced rate (the cost of double room occupancy).DAS does not determine roommates or location of room assignments. DAS will work with students that require a Personal Care Attendant (PCA) to determine location and access needs.

    Following the completion of the steps identified below for requesting housing related accommodations, DAS will e-mail the student who is requesting the housing accommodation, and copy UHDS, egarding the determination of their housing accommodation request. Students who are requesting housing accommodations must complete the steps below each academic year.

     

    Updated 8/2022

    Chapter 25 - Baccalaureate Core Course Substitutions

    A specific disability can interfere with a student's successful completion of a course. To substitute a Baccalaureate core course (Bacc core), appropriate documentation is required from a qualified professional, such as an educational diagnostician or psychologist, that addresses the functional impact of the disability in the educational environment. A Bacc core course may be substituted in certain situations but will not be waived as a result of a disability. (Bacc Core Learning Outcomes) Students need to be aware that the process for substitution of a Bacc core course can take time. Therefore, students are encouraged to address this issue as soon as they know they want to request a substitution for a Bacc Core course (requirement). The student and the department will agree on (an)other course(s) to replace the credits of the course(s) that are required but are not being taken. 

    To substitute a course, documentation approval must be obtained through the DAS Office. Below is an outline of the process to be used by a student to substitute a required Bacc core course because of a documented disability

    • The student submits documentation regarding impacts of a disability that limits/prevents the student from taking a specific required Bacc core course.  

    • The student then requests a substitution to the Bacc core course as an accommodation. 

    •  After DAS approves a Bacc core course substitution as an accommodation, the student meets with the director of DAS (or designee) regarding next steps. 

    • The director of DAS will email the student, the Head Advisor and academic advisor of the student’s academic college regarding the approval of a Bacc core substitution accommodation. The email will include which Bacc core course(s) the accommodation pertains to. 

    • The student will meet with their academic advisor to identify appropriate substitution course(s) for the required Bacc core course. The students’ academic advisor will make the approved substitution note in the students’ MyDegrees account.  

    • If the course substitution is denied by the department/college, the Head Advisor will inform the director of DAS. The Head Advisor will inform the student of the appeal process(es). Appeals of this decision are referred to the Associate Dean or the Dean of the College and then to the Vice Provost for Academic Affairs or their designee. If the issue is still not resolved, the student may bring their concern to the Office of Equal Opportunity and Access. 

     

     

    Updated: 08/2022

    Chapter 26 - Management of Student Disability Information

    Disability Access Services (DAS) views all information pertaining to a student's disability as confidential. Any information obtained by DAS is used to verify the disability, plan for appropriate services, and document service and communication within the DAS office. 

    Maintaining student disability information as confidential does not guarantee a student’s anonymity. This means that DAS will only share relevant information with individuals responsible for providing and/or implementing accommodations.  This may include but is not limited to instructors, staff or service providers. Please contact DAS for further information. 

    The following are the guidelines used by DAS regarding disability-related information: 

    • All disability-related information for students at Oregon State University is managed by DAS. 

    • Only authorized personnel working at DAS have access to this information. 

    • Beyond the relevant information released to enable DAS to implement and provide accommodations, disability information may be released only when a student has signed a Release of Confidential Information form available by contacting DAS or in the student’s DAS Student Online Services Login. This includes information to be shared with family, other institutions, or a provider. 

    • The Family Educational Rights and Privacy Act of 1974 (FERPA) and the Americans with Disabilities Act (ADAA) do not allow faculty, family members or third parties access to information pertaining to a student’s specific medical conditions, such as medical or psychiatric records, unless DAS has a signed release from the student. 

    • Submitting an online request for accommodations authorizes DAS to notify instructors of the approved accommodations the student will be using in their course. 

    • The functional impact of a student’s disability may be disclosed to instructors on an educational need-to-know basis. 

    • DAS may engage in discussions or consultations with instructors and/or staff, as needed, in order to effectively implement approved accommodations. 

    • Students may request to review the contents of their own file. This must be done with DAS staff present, with advanced notice. 

    • Students may request a copy of the documentation of their disability by submitting a signed written request, email request using their OSU ONID email account or in person.  

    • A student’s records are retained for six (6) years after the student’s departure from Oregon State University. 

     

    Updated: 08/2022

    Chapter 27 - DAS Grievance Procedures

    DAS Concerns, Complaint and Appeal Procedures

    DAS APPEAL PROCESS REGARDING ACCOMMODATION DENIAL 

    All DAS students have the ability to submit additional documentation and ask for an additional review of their request for accommodations. If a student is receiving DAS-approved accommodations, the student may put in the additional request through their DAS Student Online Services Login. If the student is not receiving other DAS-approved accommodations, the request for additional review of their documentation (or additional documentation) needs to be sent to Disability.Services@oregonstate.edu

    If the student has been denied an accommodation they requested and would like to appeal the denial: 

    The student needs to submit their appeal within 90 days of the denial from DAS. 

    1. The student should put in writing the reason for the appeal and include any additional information regarding a disability-related need/impact for the accommodation. Please send an email to Disability.Services@oregonstate.edu 

    1. The student should call (541)737-4098 to request an appointment with the Director or designee to discuss the appeal. 

    1. During the discussion with the Director or designee, the student should be prepared to explain why the denied accommodation is needed to address the current impacts of their disability at OSU. Having received an accommodation from a previous institution or in the K-12 system is not in itself a sufficient explanation. 

    The DAS Director or designee will make a decision regarding the student’s appeal within seven (7) business days.  The Director or designee’s decision will be in writing and will be sent to the student’s ONID email.  If through the appeal process, the accommodation is granted, it will be granted moving forward. Accommodations are not retroactive. 

    If the denial is upheld and the student feels the issue is not resolved, the student may file an appeal with the Associate Vice Provost and Dean of Students within ten (10) business days of the DAS Director or designee’s determination. This is the final step: the Associate Vice Provost and Dean of Students decision is the university’s final decision on the matter and no additional internal appeals are available unless the student makes a complaint to EOA. 

    In order to appeal at this level, the student must provide the Associate Vice Provost and Dean of Students with: 

    1. Information that the student believes demonstrates they were not provided with due process by the DAS Director or designee. 

    1. This information needs to be e-mailed to deanofstudents@oregonstate.edu

    The Associate Vice Provost and Dean of Students will make a decision regarding the student’s appeal within seven (7) business days.  The Associate Vice Provost and Dean of Students’ decision will be in writing and will be sent to the student’s ONID email.  If through the appeal process the accommodation is granted, it will be granted moving forward. Accommodations are not retroactive. 

    Depending on the nature of the complaint, student concerns may be referred by the Associate Vice Provost and Dean of Students to the Office of Equal Opportunity and Access. 

    At any time, students have the ability to take their concerns/complaint to the federal Office for Civil Rights 

    DAS CONCERN/COMPLAINT PROCESS REGARDING SERVICE PROVIDERS 

    Clear communication between students who receive services through DAS, their service providers, and appropriate DAS staff is vital to utilizing the DAS program effectively. For concerns related to a service provider (notetaker, proctor, interpreter, etc.): 

    1. If the student is comfortable/able to meet with the service provider, the student is encouraged to meet with the service provider to discuss concerns directly.  

    1. If the student is not comfortable meeting with the service provider directly or the issue remains unresolved after meeting, the student should meet with their DAS adviser or the DAS Coordinator/Program Manager.  

    If the concern has not been resolved after the above steps are completed, the student should provide the information below, submit it in writing, and request a meeting with the DAS Director. This needs to occur within 90 days of when the student first brought the concern to the attention of the service provider, DAS adviser or the DAS Coordinator/Program manager. To schedule a meeting with the DAS Director, please call (541) 737-4098.   

    Please send an email to Disability.Services@oregonstate.edu with the following information: 

    • Date: 

    • Your Name: 

    • Course or Event Information: 

    • What is the Nature of the Concern/Complaint? 

    • Name(s) of Person(s) Involved (Service Provider, name of faculty member, student, etc.): 

    • What do you suggest to resolve this issue? (During your meeting with the DAS Director, your suggestion(s) will be discussed.) 

    The DAS Director, or designee, will make a decision regarding the student’s concern/complaint within ten (10) business days.  The Director’s decision will be in writing and sent to the student’s ONID email.  

    If the student still feels the issue is not resolved, the student may file an appeal with the Associate Vice Provost and Dean of Students within ten (10) business days of the DAS Director’s determination. This is the final step: the Associate Vice Provost and Dean of Students’ decision is the university’s final decision on the matter and no additional internal appeals are available. 

    In order to appeal at this level, the student must provide the Associate Vice Provost and Dean of Students with: 

    1. Information that the student believes demonstrates they were not provided with due process by the DAS Director. 

    1. This information needs to be e-mailed to deanofstudents@oregonstate.edu

    The Associate Vice Provost and Dean of Students will make a decision regarding the student’s concern/complaint within ten (10) business days.  The Associate Vice Provost and Dean of Students’ decision will be in writing and will be sent to the student’s ONID email.  

    CONCERNS/COMPLAINTS OF DISCRIMINATION BASED ON DISABILITY 

    If at any time a student feels that they have experienced discrimination as a result of their disability by any OSU staff, student, or faculty, the student should contact the Office of Equal Opportunity and Access (EOA). Please see the Office of Equal Opportunity and Access’ page for Student Complaint Procedures (both formal & informal processes) at https://eoa.oregonstate.edu/ for additional information. 

    At any time, a student may contact the Office for Civil Rights.  

     

     

    Updated: 08/2022 

    Chapter 28 - Practicums, Internships and Field Placements

    Oregon State University supports students with disabilities and encourages their full participation in all academic programs, including field placement of all kinds. “Field placement” for the purpose of this document includes practicums, field experiences, internships, student teaching, clinic or other work experiences required as part of the student’s academic program.  

    If a student requires accommodations during their field placement, it is the student’s responsibility to request accommodations in advance.   Because field placement accommodations are made on a case-by-case basis, advanced notice is required so Disability Access Services (DAS) can work with the instructor, OSU field placement coordinator, and if needed, field site personnel to develop an appropriate accommodation plan. Students should make their request for field placement accommodations as soon as possible and no later than three (3) weeks before starting at the site.

    Student Responsibilities

    • Meet with the instructor or the OSU coordinator of the field placement program/site as early as possible to obtain more information about the expectations for the specific field placement site and determine if accommodations are needed.  You may ask your DAS adviser to join this meeting
    • Meet with your DAS adviser as soon as possible when you find out you will be taking a course that includes a field placement to discuss your questions or concerns regarding accommodations.
    • Students are not required to use accommodations during their field placement. However, there are no retroactive accommodations for grades or performance.
    • It is the student’s responsibility to find transportation to the field placement site unless transportation is being provided for all students.

     

    Things to consider:  

    Site Selection – The selection of an internship site may be a key factor in providing an optimal environment for academic and professional development. The student and OSU field placement coordinator(s) should review potential sites based on the nature of the work environment and the responsibilities agreed upon between each site and academic supervisor.  The student must identify the most critical factor or factors in determining their ideal placement.  Disability accommodations should be one of the considerations.

    Application/Interview Process (if Applicable)

    If an application or interview is required prior to acceptance into a field placement, and the student needs an accommodation to participate, the student is responsible for making the accommodation request to DAS and the OSU field placement coordinator as soon as possible.

    Request for Accommodation in Field Placement – Students with disabilities are not required to disclose, nor may an institution inquire about, the presence of a disability unless the student is seeking reasonable accommodations.  Students requesting accommodations must be registered with DAS.                     

    Disability Access Services Responsibilities

    • Meet with the student to discuss if there is a need for an accommodation and if needed, identify possible accommodations.
    • Manage the interactive process between the student and the University, including those instructors from Oregon State who are directly involved in facilitating the field placement.  Below is clarification of individuals who may be involved in the process:
      • Oregon State personnel: field placement coordinator, department, instructor, on-site personnel
      • Field site personnel: persons at the field site responsible for implementing reasonable accommodations), field site supervisor.
    • Work with the student and OSU field placement coordinator to define field components and accommodation needs. 
    • Provide consultation services to the OSU field placement coordinator prior to placement, and if needed and requested, accompany the OSU field placement coordinator and the student to visit the assigned site.
    • Provide consultation services to the student, instructor, and Oregon State on-site personnel during the field placement. Consultation can also be provided directly to the field site personnel in partnership with the OSU field placement coordinator.
    • Provide consultation services when adjustments to the accommodation plan may be required or when questions arise concerning what are reasonable accommodations.

     

    OSU Field Placement Staff and Instructor Responsibilities

    • Add the Oregon State University disability nondiscrimination statement to any field placement agreements.
    • For all students have clear written competencies and expectations for activities and behavior while at a field placement site.
    • Work with DAS in considering the specific needs of the student, and help identify what reasonable accommodations can be made while meeting the essential components and/or essential eligibility requirements of the placement. Assist with developing an accommodation plan in consultation with the student and DAS.
    • It is primarily the OSU field placement coordinator’s responsibility to meet with the field site personnel to discuss accommodations.  DAS is involved if requested by the OSU field placement coordinator. 
    • Respect the confidentiality rights of the student with a disability.  Provide the details of reasonable accommodations only to those who need to know, including those at the field site, in order to provide requested accommodations. This does not necessarily mean providing information about the students’ specific disability.
    • Discuss accommodations with the field site supervisor.  If a supervisor seems unwilling or unable to respond to the University’s legally mandated requirements, then Oregon State University has the responsibility to find an alternative placement for the student.
    • If a student has any discrimination concerns, please advise the student to contact Oregon State University, Equal Opportunity and Access (EOA) located in 330 Snell Hall.  Phone (541) 737-3556, Email equal.opportunity@oregonstate.edu  Please provide additional information about OSU’s Policy of Nondiscrimination on the Basis of Disability and OSU’s complaint process.

     

    Website Resources:

    JAN (Job Accommodation Network)

    National Deaf Center on Postsecondary Outcome           

     

    Summary of Responsibilities Regarding Accommodations for Internships, Practicums, and Field Placements

    Student

    Disability Access Services (DAS)

    Academic Department

    OSU Field Placement Coordinator

    Inform DAS if an accommodation is needed at a field placement site.

    Ensure DAS Student Handbook will list information regarding the field placement accommodations process.

     

     

    Ensure Documents, orientation/student handbook, and departmental website regarding field placement should include:

    • Essential components and/or essential eligibility requirements of the placement.
    • Information on the process to request accommodations.

     

    • Inform DAS that the student is requesting accommodations.
    • Meet with DAS to discuss field placement requirements and possible accommodations.
    • Meet with DAS and the student to discuss accommodations and implementation.

    Work with DAS, Department and OSU field placement coordinator to develop an accommodation plan.

    Work with the student and the OSU field placement coordinator regarding accommodations potentially needed at the field site.

    Advisors, course instructors and OSU field placement coordinators should refer students to DAS for consultation.

    • Inform field site personnel of requested accommodations (after receiving written permission from student).
    • Work with field site personnel to implement accommodations and respond to questions about accommodations.

     

     

     

    Manage the interactive process between student, department, OSU field placement coordinator and field site personnel.

    Respect confidentiality rights of the student with a disability.

    Respect confidentiality rights of the student with a disability.

    When starting field placement, discuss accommodations with OSU on-site personnel/field site personnel and others as appropriate.

    • Provide consultation services to student, instructor, and the OSU field placement coordinator prior to and during field placement.
    • Provide consultation to OSU on-site personnel/field site personnel, if needed.
    • Consult with DAS regarding possible accommodations for a student during field placement.
    • Consult regarding how to work with on-site personnel around implementation of accommodations.  Consult with DAS if there are any issues or concerns with accommodations or site placement.
    • Check-in regularly with the student around accommodations and effectiveness of the accommodations.
    • Check-in with the on-site OSU personnel and/or field site personnel regarding any questions or concerns about accommodations.
    • Consult with DAS if there are any issues or concerns with accommodations or site placement.

    If accommodations are not provided or not effective, contact DAS as well as your OSU field placement coordinator. 

     

    If reasonable/effective accommodations are not provided, work with the student, department, OSU field placement coordinator/on-site personnel and field site personnel to identify options that may include the following:

    • Correcting provision of accommodations;
    • Identifying alternate accommodations;
    • Continuing without accommodations;
    • Finding a new placement site. This may mean the student needs to leave the field placement.

    If accommodations are not effective, work with DAS, the student, OSU field placement coordinator and field on-site personnel to resolve issues.

     

     

    If accommodations are not effective, work with DAS, the student, OSU onsite personnel and field site personnel to resolve issues.

     

    Updated 08/2022

    Field Placement Sample Forms:

    Field Placement Accommodations Planning

    Field Placement Accommodations Agreement

     

     

    Chapter 29 - How to Request Additional Accommodations

    How to Request Additional Accommodations/Provide DAS with Additional Documentation

    You will use this process if you would like to request additional accommodations or if you would like to change your existing accommodations.   

    • Log into your DAS Online Services profile  

    • On the left side of the screen under the HOME heading, click on “Request a Review of Your Documentation” 

    • Click on the ”Submit Additional Accommodation Request Form” 

    • Choose the term you would like the additional accommodation to begin. Please remember that accommodations are not retroactive. 

    • Complete the three (3) questions in the application.  

    • For question 1, list the accommodations or changes you are requesting.    

    • For question 2, please provide as much detailed information as possible.  Explain what you are currently experiencing or what has changed.  Give examples and describe impacts in an academic setting.   

    • For question 3, if you have updated documentation you would like the team to review, choose “Yes (Please provide DAS with additional documentation).” If you would like the Documentation Review Team to use the documentation you have on file, select “No, please use my current documentation.” 

    • Submit the application.   

    You will receive an email from the DAS office informing you that your application has been received.  Please note that the turnaround time to process your application is 2-4 weeks.  This email will also contain instructions on how to upload new documentation if needed.  Once the Documentation Review Team has made its determination, you will receive an email containing their decision.   

    If you would like to discuss the determination of or the denial of eligibility for DAS services, please review the grievance procedures for DAS in Chapter 27 of the DAS Student Handbook. 

     

    Updated: 7/14/2021

    Chapter 30 - Documentation Requirements

    Documentation Requirements   

    Disability documentation must adequately verify the nature and extent of the disability in accordance with current professional standards, and it must clearly show the need for each of your requested accommodations. Documentation must be from a qualified professional who is licensed or certified to diagnose the disability in question. All assessments used to document eligibility must be technically sound and standardized, and recent enough to reflect the student's current disability-related impacts in the academic/living environment.  

    Documentation from a family member is NOT acceptable.   

    Please review the section on what information is needed in the documentation as well as the section regarding insufficient documentation. 

     

    _____________________________________________________________________________  

    QUALIFIED PROFESSIONAL   

    Documentation should be completed by a qualified professional, such as a treating or diagnosing health or mental health provider who has an established therapeutic relationship with the student. The therapeutic relationship refers to the close and consistent association that exists between the health or mental health provider and the client or patient. It is the means by which a health or mental health provider and a client or patient hope to engage with each other and effect beneficial change in the client or patient.  

    *If a student (client) is referred for an assessment, e.g., LD or ADHD testing, this might mean a one-time meeting with a professional for assessment purposes.   

    Documentation must include the following information:   

    • The documentation must be on letterhead or the DAS Documentation Information Form, and must be dated, signed, and include the evaluator's name, address, telephone number and professional credentials.   

    • A specific diagnostic statement identifying the disability, including severity and date of current diagnostic evaluation.   

    • Specific findings which support this diagnosis, including relevant history, tests/assessments administered, test/assessment results, and interpretation of those results.   

    • Length of condition(s) and expected duration.   

    • Information concerning the impact of the disability in the educational setting, including a description of the physical and/or cognitive functional limitations due to the disability.   

    • For psychological and mental health disabilities, evaluation and documentation should be within the last six months.  

    • For an LD or ADD/ADHD diagnosis (assessments normed for adults are preferred), please review pages two and three of the DAS Documentation Form.   

    • Medication(s) being used (only if the side effects have a negative impact on performance).   

    • Accommodations or services to address the functional impact(s) of the disability.   

    • Any other helpful information for working with this student. 

    _____________________________________________________________________________  

    Insufficient Documentation:   

    • An IEP or 504 Plan is not sufficient documentation in and of itself but can be included as part of a more comprehensive evaluative report.   

    • Information about accommodations at a previous postsecondary institution is not sufficient documentation in and of itself but can be included as part of a more comprehensive evaluative report.   

    • Profile of academic strengths and weaknesses and how these relate to the academic limitation(s) is not sufficient documentation in and of itself but can be included as part of a more comprehensive evaluative report.   

    • A doctor’s prescription pad note is not sufficient documentation.   

    • Screening checklists are not sufficient documentation unto themselves but could be one part of a formal assessment.  

    • Medical records only identifying the medical condition with no information about impacts to the individual (in the postsecondary environment) is not sufficient documentation.   

    If the original documentation is incomplete or inadequate to determine the extent of the disability or reasonable accommodation, DAS may, at its discretion, require additional documentation. The student is responsible for any costs related to obtaining additional documentation if the initial documentation is incomplete, insufficient or inadequate. You can download a copy of the DAS Documentation Information form or pick up a printed copy at the DAS office.   

    _____________________________________________________________________________  

    Specific Learning Disabilities   

    A comprehensive psycho-educational assessment from a psychologist or learning disabilities specialist that includes the following: (Must be normed for adults)   

        1.  A clear statement of the specific learning disability with the DSM-V diagnosis.   

        2.  A test used to measure intellectual ability, including scores and subtest scores   

            a. Acceptable IQ tests:   

    • Kaufman Adolescent and Adult Intelligence Test   

    • Stanford Binet 4th Edition   

    • Wechsler Adult Intelligence Scale – IV (WAIS-IV)   

    • Woodcock-Johnson IV General Intellectual Ability (GIA)   

            b. Not acceptable IQ tests:    

    • The Slosson Intelligence Test - Revised   

    • Wechsler Abbreviated Scale of Intelligence (WASI) and the   

    • Kaufman Brief Intelligence Test (K-BIT-2)   

    *The above are primarily screening devices which are not comprehensive enough to provide the kinds of information necessary to make accommodation(s) decisions.   

        3.  A test used to measure academic achievement, including scores and subtest scores.   

            a. Acceptable achievement tests:   

    • Nelson-Denny Reading Test   

    • Scholastic Abilities Test for Adults (SATA)   

    • Wechsler Individual Achievement Test – II (WIAT-II)   

    • Woodcock-Johnson IV Tests of Achievement   

    • Woodcock Reading Mastery Tests – Revised   

            b. Not acceptable:   

    • Wide Range Achievement Test – 4 (WRAT-4)   

        4.  A test used to measure processing ability, including scores and subtest scores.   

            a.  Acceptable processing tests:   

                1.   Detroit Tests of Learning Aptitude – Adult  

                2.   Woodcock-Johnson IV Tests of Cognitive Abilities   

        5.  Clinical summary   

    ADHD Guidelines   

        1.  A comprehensive assessment from a qualified professional should include the following:   

        2.  A test used to measure intellectual ability, including scores and subtest scores   

            a.  Acceptable IQ tests:   

    • Kaufman Adolescent and Adult Intelligence Test   

    • Stanford Binet 4th Edition, Wechsler Adult Intelligence Scale – IV (WAIS-IV)  

    • Woodcock-Johnson IV General Intellectual Ability (GIA)   

    • Test of Non-verbal Intelligence – (TONI-4).   

            b.  Not acceptable IQ tests:    

    • The Slosson Intelligence Test - Revised   

    • Wechsler Abbreviated Scale of Intelligence (WASI)    

    • Kaufman Brief Intelligence Test (K-BIT-2)   

    *The above are primarily screening devices which are not comprehensive enough to provide the kinds of information necessary to make accommodation(s) decisions.   

        3.  A test used to measure academic achievement, including scores and subtest scores.   

            a.  Acceptable achievement tests:   

    • Nelson-Denny Reading Test   

    • Scholastic Abilities Test for Adults (SATA)   

    • Wechsler Individual Achievement Test – II (WIAT-II)   

    • Woodcock-Johnson IV Tests of Achievement   

    • Woodcock Reading Mastery Tests – Revised, Test of Written Language – 4 (TOWL-4)   

    • Stanford Diagnostic Mathematics Test.   

            b.  Not acceptable:   

    • Wide Range Achievement Test – 4 (WRAT-4).   

      

        4.  A test used to measure processing ability, including scores and subtest scores.   

            b.  Acceptable processing tests:   

    • Detroit Tests of Learning Aptitude – Adult   

    • Woodcock-Johnson IV Tests of Cognitive Abilities   

        5.  Clinical Summary Might also include one or more of the following checklists:   

    • Clinical Assessment of Attention Deficit Adult (CAT-A)   

    • Barkley Home and School Situations Questionnaires and Barkley Adult ADHD Rating Scale-IV (BAARS-IV)   

    • Vanderbilt Assessment Scales   

    • AHRQ Technical Review: Diagnosis of ADHD   

    • Conners Rating Scales    

      

    Tests of Intellectual/Cognitive Functioning (this may be because of a learning disability, concussion or other mental or physical health impairment). This specifically relates to students reporting memory issues, cognitive “fuzziness” or brain fog, etc.   

      

        1.  A test used to measure intellectual ability, including scores and subtest scores   

            a.  Acceptable IQ tests:   

    • Kaufman Adolescent and Adult Intelligence Test   

    • Stanford Binet 4th Edition   

    • Wechsler Adult Intelligence Scale – IV (WAIS-IV)   

    • Woodcock-Johnson IV General Intellectual Ability (GIA)   

    • Test of Non-verbal Intelligence – (TONI-4)   

            b.  Not acceptable IQ tests:    

    • The Slosson Intelligence Test - Revised,   

    • Wechsler Abbreviated Scale of Intelligence (WASI) and the   

    • Kaufman Brief Intelligence Test (K-BIT-2)  

    *The above are primarily screening devices which are not comprehensive enough to provide the kinds of information necessary to make accommodation(s) decisions.   

        2.  A test used to measure academic achievement, including scores and subtest scores.   

            a.  Acceptable achievement tests: Nelson-Denny Reading Test   

    • Scholastic Abilities Test for Adults (SATA)   

    • Wechsler Individual Achievement Test – II (WIAT-II)   

    • Woodcock-Johnson IV Tests of Achievement   

    • Woodcock Reading Mastery Tests – Revised   

    • Test of Written Language – 4 (TOWL-4)   

    • Stanford Diagnostic Mathematics Test   

            b.  Not acceptable:   

    • Wide Range Achievement Test – 4 (WRAT-4)   

        3.  Attention, Memory, Learning   

    • Brown Attention Deficit Disorder Scale   

    • California Verbal Learning Test (CVLT-II)   

    • Conners’ Adult ADHD Rating Scale – Self Report   

    • Conners’ Continuous Performance Test-III (CPT-III)   

    • Detroit Test of Adult Learning Aptitude (DTLA-A)  

    • Detroit Test of Learning Aptitude -4 (DLTA-4)   

    • Halstead-Reitan Neuropsychological Test Battery   

    • Integrated Visual and Auditory Continuous Performance Test (IVA+Plus)   

    • Rivermead Behavioural Memory Test – Third Edition (RBMT-3) 

    • Scales of Cognitive Ability for Traumatic Brain Injury (SCATBI)  

    • Test of Variable Attention (TOVA)   

    • WAIS IV Working Memory Index (WMS)   

    • Wide Range Assessment of Memory and Learning - Second Edition (WRAML-2)   

    • Wechsler Memory Scales IV   

    • Wender Utah Rating Scale (for ADHD)   

        4.   Executive Functioning   

    • D-KEFS   

    • Stroop Color and Word Test   

    • Trail Making Test Parts A and B   

    • Wisconsin Card Sorting Test   

    • Ross Information Processing Assessment (RIPA-2, RIPA-P, RIPA-G) 

    • Galveston Orientation and Amnesia Test (GOAT) 

    • Functional Assessment of Verbal Reasoning and Executive Strateiges (FAVRES) 

        5.   Visual - Perceptual – Motor   

    • Bender Visual Motor Gestalt Test   

    • Brief Visual-Spatial Memory Test   

    • Finger Tapping Test   

    • Grooved Pegboard Test   

    • Purdue Pegboard Test   

    • Rey-Osterrieth Complex Figure Drawing Test   

          6.  Language Skills   

    • Boston Naming Test   

    • Cognitive Linguistic Quick Test (CLQT)  

    • Comprehensive Test of Phonological Processing (CTOPP)   

    • Peabody Picture Vocabulary Test-III (PPVT- III)   

    • Test of Adolescent and Adult Language (TOAL-4)   

    Given that the differential diagnosis of LD/ADHD often involves considering other co-occurring or co- morbid conditions, there is a wide variety of other tests or measures that may be appropriate to include in a diagnostic report. A brief list of representative measures is listed below:   

        7.  Miscellaneous Others:   

    • Beck Depression Inventory - Second Edition (BDI-II)   

    • Beck Anxiety Inventory   

    • Clinician-Administered PTSD Scale for DSM-5 (CAPS-5) 

    • Columbia-Suicide Severity Rating Scale (C-SSRS) 

    • MMPI -2   

    • Personality Assessment Inventory (PAI)   

    • Revised Test Anxiety Scale   

    • Test of Memory Malingering (TOMM)   

      

    Updated 09/2022 

    Chapter 31 - Temporary Injury

    Oregon State University is committed to supporting the academic success of all students and recognizes that certain life events may adversely affect a student’s ability to fully participate in class. Students who experience a temporary injury (e.g., a broken arm, hand, or leg) and require assistance should meet with their course instructor(s) and academic advisor as soon as possible to determine appropriate plans for course work. In some cases, it may be more appropriate to discuss the possibility of receiving an incomplete for the class or the need to withdraw from the class and/or term.

    Temporary Injury Cascades Campus

    Temporary Injury Corvallis and Ecampus

     

    Updated 8/2022

    Chapter 32 - Mid-Year Updates and Addendums