Digital Accessibility Quick Tips for Remote and Online Environments

Maintaining Access to Opportunity In the Face of the Coronavirus Crisis(Word Doc Download): A diverse compilation of ideas and resources from a wide variety of disability resource professionals.


Frequently Asked Questions

Alternative Testing

Is the DAS Testing Center open?

No, the testing center is not open.

Do instructors still need to complete a testing agreement?

No, you do not need to complete a testing agreement.  You do need to increase the amount of time allowed for an exam in Canvas.

How do instructors increase the amount of time in Canvas?

Extend time in Canvas – Quick Reference Guide – Moderate Quiz

Are there alternatives assessments instructors can use other than exams? 

This webinar provides information about other types of assessments: 

Keep Teaching – Exam Alternatives,

As the instructor, I added the extra time in Canvas for DAS students and the exam still ended when it was supposed to for all other students, what happened?

Instructors should look at their setting for the availability date.  If the instructor selects a set availability date and time, and the availability time ends before the extended time allowed for DAS student, then the quiz/exam will auto-submit even if the student's time extension has not expired.  Please be sure to not end the availability of the exam without providing extra time for DAS students.

For exams with very short open/close availability (e.g., 1 hour), DAS students will need separate open/close dates and times and added time to ensure that they get their full allotted time on exams.  These are two separate processes in Canvas:

  • For DAS students, you'll add a second set of open/close/due dates specific to the DAS student(s) by editing the assignment.  You'll add individual students by name; once you begin to type their name, Canvas should pull up the student for you.
  • You'll then go to "Moderate Quiz" and add extra time per the accommodation (e.g., for an hour long exam, and a student needing "time and a half," you would add 30 minutes).  To more easily find your DAS students, use CTRL+F (PC) or Command+F (Mac) to search for them by last name.

For further assistance with this process, or if you have additional questions, please contact OSU Academic Technology, who can get into your Canvas sites with you and take a look. You can request that they contact you through this webform:

As the instructor, I still want my exam proctored.  What do I need to do?

In general, students should be directed to ProctorU .  Instructors should be aware that in some cases ProctorU may not be able to proctor due to the requirements that students maintain eyes on the screen and cannot leave the room.  In cases where ProctorU may not be appropriate, instructors should contact DAS to discuss other options.


Do I still need to provider a notetaker in my Remote course?

DAS is requesting of instructors to record their lectures.  In most cases having access to the recording will help students take effective notes. 

If peer-to-peer notetakers are needed and DAS does not have anyone identified, then instructors will receive the same email asking them to help DAS recruit for a note taker in their class. 

Is DAS still offering notetaking technology (Sonocent, Livescribe pens)

Yes, DAS is still offering notetaking technologies.  However, this technology is not as effective in a remote environment.  Instructors recording their own lectures seems to be working better than the notetaking technologies.

How do I support students who need Etext as an accommodation?

DAS continues to provide qualified student with Etext for their required textbook.  However, instructors should enable ReadSpeaker and Textaid for their courses to provide equal access to course content.

Where do instructorI find more information about web accessibility?

Where can instructors find more support for accessibility in Canvas?

Deaf/Hard of Hearing

What do instructors need to do if interpreters/transcribers have been assigned to my class?

First:  Add them to Canvas as observers.  The process is the same as adding a TA (  This allows them to download handouts, PowerPoint presentations, and other course materials in advance. That way, transcribers can input names or vocabulary that will be used often in a lecture into the dictionary that is part of the transcribing software they use.  Interpreters and the Deaf/hard of hearing student that is receiving accommodations can discuss and select vocabulary/name sign choices prior to class.

Second:  Send the interpreters/transcribers the Zoom link/information for your course so that they can join the class and see/hear what is being said.  They will also need to be assigned to the same breakout room as the Deaf/hard of hearing student (unless students are communicating via chat).    

I have prerecorded lectures.  How do I get them captioned? 

You can send them to our Captioning department.  Contact to make arrangements. 


Additional Resources

Professional Resources

For DAS and SWD

  • JAWS, ZoomText and Fusion Freedom Scientific has release special, free, short-term licenses of these three softwares for individuals with a personal email address in Canada or the United States
  • WordQ Quillsoft has an Extended Access Request form for a trial to use for remote work or online learning. Once you fill out the form, they'll email you with your trial information within 24 hrs
  • Kurzweil 3000 Kurzweil education is offering a free subscription for all during COVID-19
  • Internet Archive has opened it's repository as a National Emergency Library
  • TextHelp offers free trials of their products, including: Read&Write, and EquatIO. Current customers have free access to any of the other tools in their product suite until the end of the academic year

Accessible Remote Teaching 

Working from Home

Articles about SWD Concerns

General Equity and Inclusion

Software Accessibility