Student Handbook - Chapter 9
Alternative Testing Services
DAS is committed to providing fair and appropriate testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to the following:
- Quiet location
- Room alone
- Extended time 1.5X
- Extended time 2.0X
- Special format
- Spell checker
- Wheelchair access
Obtaining Testing Accommodations
Students eligible for testing accommodations may take their exams in the following settings:
- With the class, without accommodations
- With appropriate accommodations provided by the instructor
- With appropriate accommodations provided by DAS
After requesting accommodations online with DAS each term, students must meet with their instructors, within the first week of the term. The instructor will let the student know whether they will provide the testing accommodations, or whether students should schedule their exams with DAS. In both cases, the accommodation must be effectively met. Students should inform the DAS Alternative Testing Coordinator immediately if they believe a test accommodation has not been appropriately administered.
Testing Accommodations Provided by the Instructor
When the instructor provides testing accommodations, students are encouraged to view the intended testing room prior to the first exam, and to share with faculty any concerns regarding potential distractions, or anything else regarding the location that would interfere with the accommodations being met.
Scheduling Exams with DAS
If instructors would like students to obtain their testing accommodations through DAS, students must take the following steps:
Complete an Alternative Testing Contract with the instructor.
The Alternative Testing Contract is the agreement between the student, the instructor, and DAS on how the exams will be proctored; it identifies exam instructions including what materials are allowed during exams, how much time is allowed, steps the student should take if he/she has questions during the exams, etc.
Students can find the Alternative Testing Contract within DAS online services. If requested by the instructor, students may obtain a hard copy of the contract at the DAS office. One contract per class, per term, is required.
Schedule exams online with DAS, according to the following deadlines.
Note that students cannot schedule exams until an Alternative Testing Contract has been submitted:
- 5 business days prior to quizzes and midterms
- 10 business days prior to finals
- 4 business days prior to summer term exams
Students are responsible for scheduling their exams with DAS in a timely and accurate fashion, and in accordance with their course syllabus and the terms of the Alternative Testing Contract. Students must obtain their instructor's written permission for scheduling exceptions of any kind. Note: Any student scheduling exams outside of their instructor's approved times may face the consequences of having their alternative testing services through DAS suspended, receiving an F grade in the course, and being reported for academic dishonesty. Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work.
Late Exam Requests
Exam requests submitted after the posted deadlines will be considered on a case-by-case basis as space permits. Students may submit late exam requests via DAS online services. Upon submitting a late exam request, students may be required to attend an academic coaching session with a DAS staff member. There is no guarantee that late exam requests will be accommodated. Additionally, if DAS is unable to accommodate a late exam request, it is unreasonable to expect the instructor to provide it.
Pop quizzes can be scheduled with DAS. As soon as students are aware that pop quizzes are planned for their classes, they should contact the Alternative Testing Coordinator so arrangements can be made between DAS and the instructor.
DAS Exam Procedures
- DAS sends an email to students two business days prior to each scheduled exam, identifying the location where the test will be held. DAS assigns all testing rooms based on student accommodations and availability of testing space. Students are not permitted to choose or change their exam rooms. DAS cannot guarantee a specific testing location.
- Students should arrive on time and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late, or for students who do not finish within the allotted timeframe.
- Students are required to present photo identification before each exam.
- The proctor will review the exam instructions with the student, including time and materials allowed (i.e. note card, calculator). All other materials, such as cell phones, backpacks, purses, jackets, caps, and other personal items will be collected by the proctor.
- Once the exam begins, students are not allowed to leave the testing site for any reason, with the explicit exception of restroom or water breaks as identified by the instructor in the Alternative Testing Contract. No additional time is added to exams when students take breaks.
- When the scheduled exam time is up, the proctor will place the completed exam in a DAS testing envelope, seal it, and the student will sign over the seal. The completed exam will be delivered to the instructor by DAS, for grading.
Note: Any student observed utilizing any unauthorized materials or resources during an exam will be reported to the instructor. DAS has the right to stop an exam at any time if academic dishonesty is witnessed. Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work. Academic dishonesty may also result in the suspension of alternative testing services through DAS.
DAS Policies for Lateness, No Show, Illness, Rescheduling, and Cancellations
If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival. Proctors will wait up to 20 minutes before determining that the student is a "no show."
If students fail to show up for an exam for any reason, the test will be returned immediately to the instructor. Students are responsible for seeking their instructor's permission to reschedule any missed exams, before DAS will consider the request. The student must forward their instructor's written permission to the Alternative Testing Coordinator, as well as coordinate the exam reschedule for a day and time agreeable to all parties (the student, the instructor, and DAS). There is no guarantee that the instructor will permit a make-up exam.
Illness and Other Reschedule Requests
If students are ill or need to reschedule exams for any other reason, they may submit their exam time change request via DAS online services, in advance of the scheduled exam. First, however, they should review their Alternative Testing Contract to determine what flexibility, if any, the instructor has approved for scheduling exams. If the reschedule request falls outside the parameters of the Alternative Testing Contract, students will need to obtain their instructor's written permission, and then forward it to the Alternative Testing Coordinator, before DAS will consider the request. There is no guarantee that the instructor will permit a rescheduled exam.
If exam requests with DAS need to be cancelled for any reason, students are responsible for submitting the cancellation via DAS online services, in advance of the scheduled exam. This includes cancellations when students decide to take the exam in class, when the class exam was cancelled by the instructor, or when the student drops or withdraws from the class.
DAS Policy for Academic Honesty
Any student observed utilizing any unauthorized materials or resources during an exam will be reported to the instructor. DAS has the right to stop an exam at any time if academic dishonesty is witnessed.
Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work.
Requesting Readers and/or Scribes for Exams
Readers will only read what is on the printed page and cannot be asked to interpret, define, explain or reword questions. They may, however, repeat information when asked. Students are responsible for communicating with the reader about their needs for tone, rate, etc.
Scribes will write down verbatim what students have dictated. The scribe is not responsible for organizing or paraphrasing students' words, or for correcting grammar and punctuation. Students may request at any time to review what the scribe has written, either by reading it or asking the scribe to read it aloud.
Ecampus students who need proctored exams on campus must follow DAS procedures and timelines for submitting Alternative Testing Contracts and scheduling exams. When submitting the Alternative Testing Contract online, students need only check the Ecampus contract box; it is not necessary to meet with the Ecampus professor when creating this contract. In addition, Ecampus students who need proctored exams on campus must select DAS as the proctor on the "Exams and Proctoring Form" located on the Ecampus web site, in order to take exams with DAS.
Whether or not DAS is proctoring the Ecampus exam, students receiving extended time as an accommodation should ignore the Blackboard automated elapsed time warnings; the extended time will be allowed.
Contact the Alternative Testing Coordinator at (541) 737-8582 (voice) or Testing.Services@oregonstate.edu (email) if you have questions or need additional information.