Faculty Information on Captioned Media
Why Do We Caption Videos?
Disability Access Services (DAS) facilitates the continued success of students with disabilities and others who engage with the Oregon State University community. Our core mission is to provide appropriate accommodations to students with documented disabilities in order to ensure that those students have access to all aspects of the learning environment.
In order for media with an auditory component to be accessible for students who are Deaf/hard of hearing, Disability Access Services will add open captions to a copy of the media that was originally produced without captions.
What Faculty Should Expect at the Beginning of the Term:
Early Notification of Academic Support Services email
This email is sent to faculty when DAS students register with DAS online services. It provides information about the kinds of accommodations for which the student is eligible and requests information about videos/DVDs that the faculty member plans to show in class during the term.
DHOH Video Reminder letter
If you do not respond to the Early Notification email, you will receive a reminder email from the Deaf and Hard of Hearing Access Services (DHOH) program. The process of adding captions to videos/DVDs is time intensive; therefore, please respond to the request for information regarding videos promptly. This will allow DAS to complete the captioning process by the planned show date.
If You Do not Have Videos:
Please respond anyway! We will thank you for your response, answer any questions you may have, and wish you well!
If You do Have Videos:
Videos that are equipped with Closed Captioning: Videos that are closed-captioned often have the symbol "CC" displayed inside a black square on the box of the video. Many classrooms on campus have equipment that allows the use of closed-captioned videos/DVDs. "Captioning" will need to be selected on the touch screen in order for the captions to display properly. If you encounter problems, please contact Media Services at 737-6428. Please note that although most DVDs now have subtitles, English subtitles are not always available. We recommend that the faculty check the DVD in advance to determine if the DVD contains English subtitles. Please contact the DAS office if you need assistance.
Videos not equipped with Closed Captioning: DAS will produce an open-captioned copy of any videos/DVDs not already equipped with captioning. As opposed to close-captioned videos/DVDs, those with open captions do not require a decoder in order for the captions to be displayed. The instructor will be emailed a URL that directs you to an on-line version of your video/DVD. The video/DVD link is able to be accessed only on campus. This is due to copyright restrictions; please contact Disability Access Services at (541) 737-4098 if you have questions or concerns. If you would prefer to have a captioned copy of the video/DVD, please include that information when you respond to the email inquiring about the anticipated use of videos/DVDs in your class.
How to Work with DAS Through the Captioning Process:
Your primary contacts will be the DHOH Access Services Program Manager and Assistant (see contact info below).
Throughout the term, we will provide updates and reminders to keep all parties informed. In providing access for students with disabilities, we will do our best to make the process as easy as possible for both students and faculty.
We will work with you answering any questions or providing any explanations necessary for your understanding and comfort while working with us. If you are interested in further details about the captioning process, feel free to inquire!
Security: Because many videos/DVDs are personal or departmental property, a DAS staff member will pick up and return the video/DVD in order to ensure safe-keeping of them.
When we begin work on the video/DVD: We will need to obtain your video/DVD original in order to make a digital copy. If needed, we will return your video/DVD promptly after we have copied it. In most cases, the original video/DVD can be copied and returned to the owner within 24 hours.
Delivery of the captioned copy: Once the captioning process is complete, if an actual copy of the video/DVD has been requested in lieu of the link, one of the DAS staff will deliver the captioned copy to you personally or to a departmental office.
Return of the captioned copy: At the end of the term, the DHOH Assistant will send out an email to arrange a pick up time and place for the captioned video(s)/DVD(s) that were checked out to you. Due to copyright requirements, DAS must store the captioned media for use only in a classroom when Deaf/hard of hearing students are present.
Closed-Caption symbol: If a video/DVD is equipped with closed-captions it is indicated by this symbol on the video/DVD cover or case. Closed-Caption means that the captions are encoded, i.e. you have a choice as to whether or not to view the video with the captions showing.
Open-Caption symbol: DAS creates videos/DVDs with open captions. This means the captions are recorded directly onto the film and the video cannot be viewed without captions showing.
If you have any questions or concerns, please contact the Program Manager of Deaf and Hard of Hearing Access Services at (541) 737-3670 (voice) or DHOH.Services@oregonstate.edu (email).