Oregon State University is committed to providing equal opportunity to higher education for academically qualified students without regard to a disability. Students and Faculty at Oregon State University are encouraged to become familiar with their rights and responsibilities.
The Faculty of OSU is committed to the retention of students while promoting academic success. Students are recruited to the university with the understanding that the Faculty is responsive to their needs and will provide reasonable accommodations. Providing reasonable accommodations is a cooperative effort between OSU Faculty and Disability Access Services (DAS).
These guidelines are designed to help OSU Faculty understand how accommodations work and what parts of the accommodation process they are responsible for. The information in this guide is separated into chapters based on accommodation type. A table of contents is available at the bottom of the page, and in the right-hand navigation menu.
Disability Access Services (DAS) has the responsibility for administering, reviewing, maintaining, and supervising a variety of support procedures and services for students in accordance with state and federal laws. When appropriate, DAS provides oral and sign language interpreters, note takers, taped textbooks, assistance in working with instructors, or equipment loans. Instruction in the OSU physical activity program, reading rooms for students with visual disabilities, and keys for elevator operation are available to students as needed. Faculty and DAS staff work cooperatively to decide when adjustments to academic requirements, testing formats and substitution of classes may be necessary.
Federal and state laws prohibit discrimination on the basis of disability. For a copy of university policy and guidelines, contact the Office of Equal Opportunity and Access at 541-737-3556. It is the intent of the University Advisory Committee for Persons with Disabilities (UACPD) that Faculty of OSU go beyond legal requirements in fostering an atmosphere of enhanced learning. The President established the UACPD as an advisory committee to recommend policy and procedures on disability issues.
From their initial contact with OSU, students with disabilities who need accommodations should contact the DAS office. It is the student's responsibility to acquire information concerning technological accommodations, resources on campus for parking, housing services and Student Health Services. Students are responsible for providing documentation, making timely requests for services and communicating with their professors regarding accommodations specific to the course.
Assistance is available to students whose disabilities have been documented by the appropriate professional and in accordance with the Americans with Disabilities Act. Disability verification is solely the responsibility of the DAS office. The student is responsible for providing appropriate documentation. Faculty should not be involved in the process of documenting a disability. As a faculty member, you can assist students by directing them to DAS's resources, thereby easing the student's adjustment and assuring a more positive early university experience. If you do receive a letter from DAS, the student's disability has been documented.
Please be sure that your syllabus contains this statement:
Accommodations for students with disabilities are determined and approved by Disability Access Services (DAS). If you, as a student, believe you are eligible for accommodations but have not obtained approval please contact DAS immediately at 541-737-4098 or at http://ds.oregonstate.edu. DAS notifies students and faculty members of approved academic accommodations and coordinates implementation of those accommodations. While not required, students and faculty members are encouraged to discuss details of the implementation of individual accommodations.
Please bring the DAS syllabus statement to the attention your students at the first class meeting.
Faculty will receive an email from DAS identifying appropriate accommodations for the student. Please review the email, submit any requested information, and consider the impact of the accommodations in the context of your class. Discuss any questions or concerns you have with our office.
Information concerning a student's disability should be disclosed only to those with a legitimate "need to know." Sharing of information with other faculty and staff needs to be balanced with the student's interest while maintaining their privacy. Further disclosure should only be made with the express permission of the student or in consultation with appropriate DAS staff. Please do not discuss a student's disability or need for accommodations in front of other students.
All course web pages must be constructed in an accessible format. Web pages need to be accessible across multiple platforms (text-to-speech software, screen readers, screen enlargers etc.). If media is embedded into pages, descriptive text or captioning must also be provided. Making Web pages accessible is easier than many might think and usually only takes up little time. OSU has accessibility guidelines for everyone to follow. They are available at http://oregonstate.edu/accessibility/. For assistance regarding Web page accessibility, please contact Disability.Services@oregonstate.edu.
Accessible Formats are course materials including textbooks, documents, exams, handouts, etc., converted into various accessible MS Word documents, PDF’s, Braille, etc.
Faculty will receive a Notification of Academic Accommodation email from Disability Access Services (DAS) when eligible students have requested accessible format accommodations. If a student addresses faculty directly with a request for accessible formats, please direct the student to contact the DAS Office.
When accessible format conversions require substantial time to prepare, faculty will be asked to provide the class syllabus well in advance of the term.
When a new textbook is selected, ask the publisher if the textbook is available in electronic text (E-text). If the choice is between two textbooks of comparable content, and only one of these is available in E-text, the fully accessible textbook should be selected.
If the E-text format is unavailable, request a desk copy from the publisher for DAS to convert into an accessible format. DAS will donate the book to the Valley Library.
It is important to remember that some of the supplemental materials might not be accessible to all students.
If you have any questions or concerns, please contact:
Assistive Technology Manager
Students request alternative testing accommodations any time after registering for classes. After the students’ requests are approved, faculty will receive a Notification of Academic Accommodations email with a link to submit an Alternative Testing Agreement. The Alternative Testing Agreement identifies all of the information that students, faculty and DAS need to know about administering testing accommodations – whether the faculty member or DAS will be proctoring the exam and providing the accommodations, where the exam will be taken, and what the exam instructions are.
Requests for alternative testing services made too close to the exam time may impose undue administrative burden. DAS generally requires one week's notice to arrange alternative testing unless there are exceptional circumstances beyond the control of the student. If a student approaches you for accommodations, please inquire if they have registered with DAS and refer them if they have not. You may wish to indicate that you need to receive a letter for alternative testing from DAS to assist in determining appropriate accommodations.
DAS is committed to providing fair and appropriate testing accommodations for eligible students.
Students are not required to use eligible accommodations. It is their choice whether or not to use approved accommodations in a course. Therefore, students are responsible for requesting alternative testing accommodations through their DAS Online Services account. Accommodation requests can be made any time after registering for a class until the seventh week of a term and are not retroactive. Requests made after the seventh week of the term will be implemented for the following term.
After the students’ requests are approved, faculty will receive a Notification of Academic Accommodations email with a link to submit an Alternative Testing Agreement. The Alternative Testing Agreement identifies all of the information that students, faculty and DAS need to know about administering testing accommodations – whether the faculty member or DAS will be proctoring the exam and providing the accommodations, where the exam will be taken, and what the exam instructions are. A Testing Agreement is needed for all courses except Ecampus.
Faculty are not required to submit more than one Alternative Testing Agreement per course section. DAS can copy an Alternative Testing Agreement to multiple courses or sections upon request. If an Alternative Testing Agreement is not submitted within two business days of receiving the Notification of Academic Accommodations, then students will be directed to follow up with their faculty member to discuss their accommodations.
If no Alternative Testing Agreement is submitted, the faculty member is responsible for providing all of the students’ testing accommodations.
Effective July 1, 2015 departments may be charged a fee for DAS to proctor exams at a faculty provided location. A fee of $30 per exam for the first two hours and $12 for each additional hour will be charged to the faculty members’ department if the exam does not require lab materials.
After the faculty member submits an Alternative Testing Agreement, students who use DAS as their proctor must schedule their exams through DAS Online Services. Exam requests must be submitted according to the course syllabus and DAS scheduling deadlines. If a student has an Alternative Testing Agreement without a scheduled exam, we will presume the student has decided to take the exam with the rest of the class and without accommodations.
Faculty Need To Know:
Students Need To Know:
After students request their accommodations each term via DAS Online Services, Ecampus as well as faculty are notified of any testing accommodations. If there is an issue with this please contact your instructor and Ecampus immediately.
Ecampus students who need proctored exams on campus must select DAS as the proctor on the Ecampus "Exams and Proctoring Form" located on the Ecampus web site, in order to take exams with DAS.
Allow at least 48 hours before scheduling exams at a DAS Testing Center. Ecampus students must also follow DAS procedures and timelines for scheduling exams.
Ecampus students who need proctored exams outside of the Corvallis area must also complete the Ecampus Exam and Proctoring Form located on the Ecampus web site, indicating their selected proctor in their area. After this is completed, Ecampus will inform the proctor of any relevant testing accommodations.
Corvallis Testing Center
After faculty submit an Alternative Testing Agreement for DAS to proctor exams, students are responsible for scheduling exams through their DAS Online Services account. Exam requests must be submitted according to the course syllabus and DAS scheduling deadlines. Students are responsible for scheduling DAS proctored exams within Testing Services exam request deadlines.
Effective July 1, 2015 departments may be charged a fee for DAS to proctor exams at a faculty provided location. If the exam does not require lab materials a fee of $30 per exam for the first two hours and $12 for each additional hour will be charged to the faculty members’ department.
OSU-Cascades Testing Center
After faculty submit an Alternative Testing Agreement for DAS to proctor exams. Students should then contact Diane Pritchard at email@example.com (email) or at 541-322-2023 (voice) to schedule exams with OSU Cascades Testing Proctoring Services..
If a Testing Agreement is not submitted by faculty we will assume they are providing all of their students’ alternative testing accommodations.
Faculty Need to Know:
Students Need To Know:
DAS is committed to reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to the following:
Accessible Formats are exam materials converted into various accessible MS Word documents, PDF’s, Braille, etc.
Computer Screen Reader is software providing text in an audio format. Exams must be provided in an accessible PDF to provide computer screen reader accommodations.
Computer Speech to Text is software to transcribe a student’s speech into a text document. Students speak directly into a microphone to create a text document. The software does not provide any assistance with grammar, spelling, or punctuation, the student is responsible for editing the document as needed via speech or keyboard controls.
Readers will only read what is on the printed page and cannot be asked to interpret, define, explain or reword questions. They may, however, repeat information when asked. Students are responsible for communicating with the reader about their needs for tone, rate, etc.
Scribes will write down verbatim what students have dictated. The scribe is not responsible for organizing or paraphrasing students' words, or for correcting grammar and punctuation. Students may request at any time to review what the scribe has written, either by reading it or asking the scribe to read it aloud.
Students eligible for the accommodation of music during exams are allowed to use a hand-held music device with headphones. If exams take place at the DAS Testing Center in Corvallis, DAS will provide the music device while holding the student’s ID card as collateral; students are not allowed to use their own devices. If exams are proctored by faculty, music devices should be discussed between the student and the faculty member at the start of the term.
Memory aids provide assistance to students with documented deficits in rote memory, sequencing memory, working memory and/or long term memory to recall information that would otherwise be inaccessible to them in a testing environment situation.
The memory aid allows the student to demonstrate knowledge of course material without taxing already compromised memory function.
A proper memory aid will not be useful to the student unless the student knows and understands how to use the information it refers to. If the student doesn’t understand the course material, a proper memory aid will not help.
The memory aid allows the student to demonstrate knowledge of course material by helping to trigger the student’s memory.
If the purpose of a test is to determine whether or not the student knows specific definitions, having those words or definitions on a Memory Aid would make it an answer sheet and therefor, not acceptable. If the definitions were written but not connected to the terms to be defined in any way, this may be allowable, since it will trigger the student’s memory of the correct term. Ideally a memory aid would only make sense to the specific student that is using it.
Memory aids can contain acronyms, short phrases, pictures, schematic diagrams or mind maps, names, definitions, tables, charts or key terms and certain formulae. Styles of memory aids may vary. Generally, they can be written or typed, 10 or 12 font, on a large index card, OR up to one side of an 8 ½” x 11” sheet of paper.
A memory aid is only allowed in the testing environment at the DAS Testing Center if it was sent in by the faculty member.
Memory Aids are not:
To view the full policy on reasonable accommodations for spell checker, please visit http://ds.oregonstate.edu/sites/ds.oregonstate.edu/files/documents/spell....
To view the full policy on reasonable accommodations for calculator, please visit http://ds.oregonstate.edu/sites/ds.oregonstate.edu/files/documents/calcu....
Please contact Testing Services at Testing.Services@oregonstate.edu or call the main DAS office at 541-737-4098 for more information.
DAS Testing Centers operate Monday through Friday during academic terms, and will proctor both on-campus and Ecampus exams for eligible students. An eligible student is defined as any OSU student registered with DAS and eligible for alternative testing accommodations. Students are responsible for scheduling their exams within testing center timelines to ensure adequate space, staffing, and accommodations are available. Exams outside of testing center operating hours will be scheduled as close as possible to the class exam time within operating hours.
Testing centers operate on a first-come, first-served basis and do not accept walk-ins.
The OSU student code of conduct provisions regarding disruptive behavior and/or academic dishonesty applies to both classroom exams and exams administered at Testing Services locations. DAS has the right to stop an exam at any time if a violation is observed, including use of unauthorized materials or resources during an exam. All violations will be reported to faculty and may also be reported to OSU Student Conduct and result in a suspension of testing services.
These include but are not limited to:
Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work.
Corvallis Campus Only:
DAS is committed to providing fair and appropriate testing accommodations for eligible students. Any student observed utilizing any unauthorized materials or resources during an exam will be reported to faculty. DAS has the right to stop an exam at any time if academic dishonesty is witnessed. Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work. Academic dishonesty may also result in the suspension of alternative testing services through DAS.
Pop quizzes can be scheduled with DAS. If faculty would like to partner with DAS Testing Services to provide accommodations for pop quizzes please contact DAS Alternative Testing Services so arrangements can be made.
Late For an Exam
If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival. Proctors will wait up to 20 minutes before determining that the student is a "no show."
If students fail to show up for an exam for any reason, the test will be returned immediately to faculty. Students are responsible for seeking faculty permission to reschedule any missed exams, before DAS will consider the request. The student must forward their faculty member’s written permission to Testing.Services@oregonstate.edu for the Corvallis Testing Center or Diane.firstname.lastname@example.org for the OSU Cascades Testing Center as well as coordinate rescheduling the exam for a day and time agreeable to all parties (the student, the faculty member, and DAS). There is no guarantee that the faculty member will permit a makeup exam.
Illness and Other Reschedule Requests
If students are ill or need to reschedule exams for any other reason, they will need to obtain their faculties written permission, and forward it to Testing.Services@oregonstate.edu for the Corvallis DAS Testing Center or Diane.email@example.com for the OSU Cascades DAS Testing Center before DAS will consider the request. There is no guarantee that the faculty member will permit a rescheduled exam.
Corvallis Campus Only
If an exam needs to be rescheduled prior to the exam date, students may submit their exam modification request via DAS Online Services. First, however, they should review their copy of the DAS Alternative Testing Agreement to determine what flexibility, if any, the faculty member has approved for scheduling exams. If the reschedule request falls outside the parameters of the DAS Alternative Testing Agreement, students must forward faculty’s written permission to firstname.lastname@example.org for DAS to consider the request.
If exam requests with DAS need to be cancelled for any reason, students are responsible for submitting the cancellation via DAS Online Services for the Corvallis Testing Center or email to Diane.email@example.com for the OSU Cascades Testing Center, in advance of the scheduled exam. This includes cancellations when students decide to take the exam in class, when the class exam was cancelled by faculty, or when the student drops or withdraws from the class.
Contact DAS Testing Services at 541-737-8970 (voice) or Testing.Services@oregonstate.edu (email) if you have questions or need additional information.
If a student who is Deaf, hard of hearing, or has an auditory processing disorder is in class, the “Notice of Academic Accommodation” email from Disability Access Services will list the accommodations that are appropriate for the student. Among these are:
Additional information about each of the listed accommodations can be found by clicking the links above.
There are several teaching techniques that are helpful for students with a hearing loss in your class. These include:
For additional information, please contact the Manager of Deaf and Hard of Hearing Access Services: DHOH.firstname.lastname@example.org or 541-737-3670
Page Updated 11/2014
Real-time transcribing is a method of using specialized software to convert spoken language into text onto any device with a web browser and internet access.
If electronic devices are not allowed in the classroom, please be aware that students eligible for transcribing must use an electronic device with internet to receive their accommodation.
For additional information, please contact the Manager of Deaf and Hard of Hearing Access Services at DHOH.Services@oregonstate.edu or 541-737-3670
Page Updated 11/2014
An interpreter facilitates communication for a Deaf or hard of hearing (DHOH) student through the use of sign language or oral interpretation. The Registry of Interpreters for the Deaf, Inc. (RID) and the National Association of the Deaf (NAD) have established a set of ethical standards that define an interpreter's role. Interpreters hired by DAS adhere to the Code of Professional Conduct standards.
The Code of Professional Conduct requires interpreters to:
If you have any questions or concerns, please contact the Manager of Deaf and Hard of Hearing Access Services at DHOH.Services@oregonstate.edu or 541-737-3670
Page Updated 11/2014
An assistive listening device amplifies sound. The system is comprised of a microphone and a transmitter, worn by the speaker, and a receiver and coupling device, worn by the listener, that transmits sound to the listener's ear or hearing aid. Although not useful for all types of hearing loss, good candidates for the system experience an improved ability to hear both because of amplified sound and because the majority of environmental sounds are masked.
The student will approach the faculty before class to provide the FM transmitter and microphone, and will pick them up at the end of class. Some classrooms at Oregon State University are "looped" and in those cases, it is not necessary for the faculty member to wear a microphone or transmitter.
The lapel microphone must be placed on a collar or upper lapel area and turned on. Faculty should remember to turn off the microphone when having private conversations. If the microphone has been turned off, please remember to turn it back on before resuming class.
Because the speaker's voice is transmitted directly to the student using the FM system and other noises are screened out, questions and comments from other students in the class cannot be heard. Faculty should repeat those questions and comments so that the student using the FM system can have access to class discussions.
The microphone of an FM system has a limited range. If there will be more than one speaker, such as during a panel discussion, Disability Access Services can provide a conference microphone with a larger range.
Please contact the Manager of Deaf and Hard of Hearing Access Services at DHOH.Services@oregonstate.edu or 541-737-3670 for additional assistance.
Page Updated 11/2014
Real-Time captioning (CART) is a method of converting spoken language into visual text onto a laptop computer screen. Specialized software and stenography equipment are used in this conversion process.
Real-time captioning services at OSU are provided by a captioner in a remote location. DAS technicians will go to the classroom to assist the faculty and student with setup for the service. The setup generally doesn’t take more than a minute.
The faculty will wear a small lapel microphone that will allow the captioner to hear what is being said in class. The microphone cannot pick up student comments and questions; therefore, it is necessary for the faculty to repeat comments and questions in order for the student using the service to be included in class discussions.
After class, the student is emailed a transcript of what was said. Students are not permitted to share the transcript with any other students, and are asked to delete the transcripts after grades are posted and there are no disputes. Transcripts are considered the intellectual property of the faculty.
If you have any questions or concerns, please contact the Program Manager of Deaf and Hard of Hearing Access Services at (541) 737-3670 (voice) or DHOH.Services@oregonstate.edu (email).
Page Updated 11/2014
Captioned videos allows equal access to the content for students who are Deaf and Hard of Hearing (DHOH). Captions are text displayed on the screen to represent what is being said as well as important sound cues. Spoken words in the video are captioned verbatim.
Federal laws (such as the Americans with Disabilities Act) and University policy require this accommodation for eligible individuals. For more information visit the Office of Equal Opportunity and Access website.
In order for media with an auditory component to be accessible for students who are Deaf/hard of hearing, Disability Access Services (DAS) will caption to a copy of the media that was originally produced without captions.
This email is sent to faculty when eligible students register with DAS online services. It provides information about the kinds of accommodations for which the student is eligible and requests information about videos that the faculty member plans to show in class during the term.
If faculty do not respond to the Early Notification email, a reminder email will be sent by Captioning Services. The process of adding captions to videos is time intensive for DAS. Faculty are encouraged to respond promptly as this will allow DAS to complete the captioning process by the planned view date.
Faculty response is greatly appreciated even if they do not plan to show any media in class.
If no response is given DAS will continue to reach out to the faculty to make sure there are no uncaptioned videos.
It is recommended that faculty verify that the video(s) have or do not have captions. There are a few different ways to gather this information.
Determining whether a video has captions or not
Videos that are closed-captioned often have the symbol "CC" displayed inside a black square on the box of the video. Most classrooms on campus have equipment that allows the use of closed-captioned videos/DVD’s/Blu-ray’s.
Please note that although most DVD’s/Blu-Ray’s now have subtitles, English subtitles are not always available. We recommend that the faculty check the DVD/Blu-Ray in advance to determine if the media contains English subtitles. Faculty should contact the DAS office if in need of assistance.
Most online media players have an option to turn on closed captions. There is generally a button that can be clicked to turn captions on. The button will have the “CC” symbol. Please note that many YouTube videos have the option to display “Automatic Captions”. This is not an acceptable accommodation because of its high inaccuracy. DAS recommends that faculty follow the instructions in the captioning notification email and provide DAS with links to the media for inspection.
Once a video has been determined to not have acceptable/no captions, DAS will begin the process of creating the captioned copy. This is a time intensive process and requires adequate time for DAS to complete. It’s imperative that faculty start communicating with Captioning Services as soon as possible after receiving the captioning notification email. The details of the captioning process and timeline is found in this email. If faculty plans on showing a hardcopy of a video DAS can send a DAS staff member to retrieve the video and start the captioning process. This includes making a copy of the video. Once the copy has been made, DAS will return the original to the faculty. This generally happens within 48 hours.
For videos that are delivered in a hard copy format (DVD, Blu-ray) faculty should not have to turn on captions. DAS will deliver the captioned copy to the faculty prior to the start of the class. The captions will be embedded on the disk and will play alongside the video. If faculty is using a DAS approved VHS tape, captioning can be turned on using the “CC” button on the VHS player. For more help on in-classroom equipment please contact Classroom Technology Services.
In most cases the media will be hosted on Oregon States MediaSpace (online) and should have captions turned on by default. If the video plays and no captions appear, please click on the “CC” button and select “DAS-English”. The link to access the video will be sent to the faculty by Captioning Services prior to the start of the class.
Captioning content is a time intensive process. In order to ensure media accessibility please review the following timelines.
Your primary contacts will be Captioning Services and the Assistive Technology Manager. Captioning Services will communicate with faculty on updates and answer any questions or concerns the faculty may have. The most important factor in communicating with Captioning Services is for faculty to respond to the initial Notification Email as soon as possible to get the process started.
For questions or concerns please contact: email@example.com or the Assistive Technology Manager at 541-737-3666.
In order to ensure access to instructional materials, all media must be captioned when being shown in classes in which students who are deaf/hard of hearing are enrolled. If faculty receives an email from DAS regarding a student eligible for captioned media, faculty should contact Captioning Services at firstname.lastname@example.org as soon as possible. DAS will add captions to a copy of the media, but the process is time-intensive and generally requires a minimum of two weeks to complete a one hour video/DVD.
Information that faculty will be asked to provide:
DAS staff will make arrangements to pick up the video/DVD/Blu-ray from the specified location. The original copy will generally be returned within 48 hours. The captioned media will be made available before the planned view date.
Page Updated 11/2014
Age of Onset – The age at which a person starts to lose hearing.
ALDs (Assistive listening devices) – Devices that use a microphone positioned close to the speaker's mouth to transmit speech to the receiver worn by the student, either via a loop, headphones, or an ear bud. ALDs help overcome the problems of distance and surrounding noise.
ALD – Assistive Listening Device for personal use.
ALS – Assistive Listening System for groups of people.
Amplification – The use of hearing aids or any other mechanics used by a person with a hearing impairment to amplify sound.
Amplified Phone – Phones equipped with volume controls on the handset.
ASL (American Sign Language) – A natural visual-gestural language with syntax, structure, and grammar rules different from English.
Audiogram – A graph used to record the results of a hearing evaluation.
Audiology – The science of hearing, including the evaluation of hearing impairments and the rehabilitation of people with hearing impairments.
Closed-Captioning Decoder – A device which allows closed transcribing to be seen on a television screen.
Compatible Phone – A phone which generates an induction signal that can be picked up by a hearing aid telecoil. Federal law requires that all corded phones sold in the United States must be hearing aid compatible.
Conductive hearing loss – The loss of sound sensitivity produced by abnormalities of the outer and/or middle ear.
Cued Speech – The use of handshapes and placements around the mouth to aid in the recognition of spoken words – used in some parts of the country extensively, and not much in other areas.
Cued Speech Transliterator – Transliterators translate from spoken language to the visual mode of communication Cued Speech. Transliterators provide real-time access to all information occurring in the classroom.
Cumulative Trauma Disorder – A painful physical condition, such as Carpal Tunnel Syndrome, that is caused by overuse and repetitive motion without sufficient breaks for resting.
Deaf Person – One whose hearing loss makes it impossible for him/her to understand speech and language with or without the use of hearing aids.
Decibel – A unit for expressing the intensity (loudness) of sounds.
Degree of Hearing Loss – The extent of hearing impairment usually categorized as "slight," mild," "moderate," "severe," or "profound."
Dual Party Relay – Three way telephone access system linking Deaf and Hard of Hearing callers using an agent who has access to both parties.
Etiology of Hearing Loss – The cause of a hearing loss.
Frequency – It is the subjective impression of highness or lowness of a sound (pitch).
Hard of Hearing Person – One whose hearing loss makes it difficult, but not impossible, or him/her to understand speech and language with or without the use of hearing aids.
Interpreter – A trained professional, fluent in both English and American Sign Language, who is bound by a code of ethics to facilitate communication between deaf and hearing persons.
Notetaker – a person, typically a student in the class, that takes notes and provides them to the student with a disability. Notes include lecture information, diagrams and notes from class as well as threads of class discussions.
Open-Captioning – Text that appears on the television screen that conveys the spoken information – does not require a decoder.
Oral Interpreting – A form of interpreting in which the interpreter mouths without voice is being said so the person who is deaf or hard of hearing can speechread more easily.
Real-Time Transcribing/Captioning – Transcribing that is provided simultaneously as a spoken word using a computerized software program.
Residual Hearing – Any usable hearing that a person may have.
RID – Registry of Interpreters for the Deaf, the organization responsible for testing and certifying interpreters, and the formation of the Code of Ethics.
Section 504 – Section 504 is part of the Rehabilitation Act of 1973 (Pub. L. No. 93-112, as amended). It protects the civil rights of people with disabilities in many environments including college settings.
Sensorioneural Hearing Loss – The loss of sound sensitivity produced by abnormalities of the inner ear or the eighth cranial nerve pathway beyond the inner ear to the brain.
Speechreading (also known as lipreading) – The process of watching a person's mouth movements and facial expressions to ascertain what is being said. Speechreading ability varies from person to person and can be influenced by factors such as the amount of useable hearing a person has and their knowledge of spoken English. Other factors can include the amount of light and the noise level of the environment.
"T" Switch – A switch on a hearing aid that is compatible with telephone use, allowing the user to cut off all competing sounds.
Tactile Interpreting – A form of interpreting with individuals who are deafblind which involves them receiving information by placing their hands on the interpreter's hands during the interpretation.
Text Relay – A free service which provides operators, called communication assistants (CAs), who facilitate phone calls between hearing and deaf or hard of hearing persons. The CA types what the hearing person says for the deaf or hard of hearing person to read. The CA voices what the deaf or hard of hearing person types to the hearing person. Relay can be done over the phone (using a TTY or TDD) or over the Internet (IP Relay).
TTY or TDD – A telecommunication device used by persons who are deaf who cannot communicate on the telephone. A typewriter-like unit prints the conversation on a screen or paper so that it can be read, and enables the user to type responses back on the keyboard. A TTY must connect with another TTY or a computer.
Type of Loss – The nature of a hearing impairment, usually classified as "conductive," "sensori-neural," or "mixed."
Text messaging devices – Mobile devices that allow simultaneous two-way text communication. Some more common brands are Blackberry, Ogo, and Sidekick.
Video Relay – A free online service which provides on-screen interpreters to facilitate phone calls between hearing and deaf or hard of hearing persons.
Providing notetaker assistance is a cooperative effort between the professor and the DAS Office.
DAS makes every effort to identify a notetaker for your class before the beginning of the term. In some cases, DAS may need faculty assistance in order to recruit a notetaker. We greatly appreciate your assistance in the following:
Feel free to print the following information sheet to distribute to interested notetakers: Notetaker How-To's
Potential notetakers can also come to the Disability Access Services office in Kerr Admin A200 to sign up as a Notetaker, and to receive further instructions regarding the DAS Notetaking. Occasionally, multiple students sign up as the potential Notetaker. Selection is made on a first-come, first-served basis.
If we are not successful in recruiting a notetaker, we may request a copy of faculty notes or loan a digital recorder in order to capture the lecture.
If you have any questions or concerns, please contact Notetaking Services at 541-737-3672 (voice) or Notetaking.Services@oregonstate.edu (email).
Much of Oregon State University is located within a historic district. Some of our historic buildings present accessibility challenges, which require relocation of classes or placement of specialized furniture. Classroom access may also require an additional aid (lab assistant, classroom assistant, library assistant, etc). Classroom access accommodations are generally provided by Disability Access Services.
This is exactly what it sounds like. Some of our classrooms are inaccessible or impossible to use for students with certain disabilities. DAS works with the registrar's office and the faculty member to find a new location for the class.
Please be specific when putting in your classroom requests with the registrar's office, so that if your class needs to be relocated, we choose a location that meets your needs.
While accessibility addresses more than physical access, this particular accommodation refers specifically to how physically accessible the computer desk is. Can the height be adjusted? Is there enough room underneath for a wheelchair or a footstool as necessary? Contact DAS or the Office of Equal Opportunity and Access (OEA) for information about how to make accessible stations in your computer and science labs.
OSU is responsible for ensuring access to all facets of learning - that includes making sure fieldtrips and other class outings are accessible.
If you have a student who has a mobility concern, make sure you check the accessibility of your class trip destinations before the trip. If you will be visiting a business or other building, are there accessible routes and entrances? For outdoor trips, are there paved or other wheelchair accessible paths? How are you getting to the destination? Can the student access the transportation?
Some students need chairs that provide them with additional back support, padding, or space. This furniture is managed by DAS. You can recognize it either by the ADA furniture signs or the small AeroScout location tags placed on each piece of furniture.
Faculty members often like our chairs - they are more comfortable than most classroom furniture, and we do not mind them being used, so long as they are in place for our students when they are needed. Please do not use or block the DAS chairs when there is a student in your class who receives a lumbar support chair as an accommodation.
DAS provided podiums are actually small desks on wheels that can be quickly and easily raised to a standing position.
Some students with disabilities need to sit in a specific part of the classroom due to access, allergies, medical need, visibility, volume, etc. Most students are able to get a seat in an acceptable location on their own. However, particularly in large or crowded classrooms, students may work with DAS and faculty to reserve a seat.
DAS provided tables are large and height-adjustable, with no obstructions in the center. This allows students using DAS lumbar support chairs and students using wheelchairs to have a table that they can adjust to the height they need.
These height adjustable tables are often pushed to the sides or the teaching areas of the classroom over time. DAS works to make sure that the tables are placed properly at the beginning of each term. Many of the students who need these tables cannot move them. Please be aware that a student may need assistance, if someone in a previous class has moved or blocked a table.
DAS occasionally provides an in-class assistant for students. Classroom assistants are assigned for a variety of reasons, but they are meant only to be the hands or eyes of the student they are helping. They will not participate in class, and should not coach or prompt the student. They are only in class to perform tasks as the student directs them.
Service Animals are specially trained to perform a specific task. The task could be one of many, from acting as a guide for someone who is blind or has low vision, to warning of an oncoming medical emergency such as a seizure. If you have questions about service animals in classroom or lab settings, please contact us.
DAS occasionally provides a lab assistant for students. Lab assistants are assigned for a variety of reasons, but they are meant only to be the hands or eyes of the student they are helping. They will not coach or prompt the student. They are only in the lab to perform tasks as the student directs them.
Oregon State University (OSU) is committed to providing access to all individuals. One way that OSU does this is by acknowledging that some students may require a Personal Care Attendant (PCA) while in the learning environment.
Please be aware:
A student bringing a PCA to OSU must register with Disability Access Services (DAS) prior to the PCA attending classes with the student. A student must identify the classes the PCA will attend with the student on DAS Online Services each term.
If a student will require a PCA while living in the residence halls the student must register with DAS and request housing accommodations through University Housing and Dining Services (UHDS).
Refer to the PCA guidelines for more detailed information regarding student, PCA and Disability Access Services (DAS) roles and responsibilities.
Students are expected and encouraged to attend class and meet deadlines for assignments and tests. Faculty have the right to establish attendance and late work policies. However, if a student has a disability with random or cyclical acute episodes that may occasionally impact her/his ability to attend class and complete tests or assignments at the scheduled time, flexibility in attendance/assignments may be considered an appropriate accommodation. The number of allowable absences and length of assignment extensions depends on the interactive or participatory nature of a course, or is based on department, college or accrediting agency rules.
DAS has created guidelines for OSU students & faculty to help navigate this accommodation. Please see the detailed policy below. A PDF version is available online.
Students are expected and encouraged to attend classes on a regular basis. Faculty have the right to establish attendance policies. The number of allowable absences depends on the interactive or participatory nature of a course, or is based on department, college or accrediting agency rules. Therefore, attendance policies are set by faculty at the college or departmental level.
Students are expected and encouraged to meet all deadlines for assignments and tests. Faculty have the right to establish late work policies.
Students who may not adhere to an attendance policy or may miss an assignment deadline or test due to circumstances directly related to a disability may seek an accommodation. The process for requesting this accommodation is through Disability Access Services (DAS). All requests are considered individually.
Some disabilities are episodic in nature with random or cyclical acute episodes and as a result the disability may occasionally impact the students’ ability to attend class, complete an assignment or take an exam at the scheduled time. In cases such as these flexibility in attendance/assignments may be considered an appropriate accommodation.
If you are contacted by DAS about possible flexibility in your attendance/assignments as a possible accommodation, we will seek an understanding in the role attendance plays in the design of your course. As well a basic understanding of the impact or role timing of assignments and exams play in the interactive or participatory nature of a course.
Specifically, we will be exploring:
If an accommodation is determined to be reasonable, DAS will work with you and your student to clearly specify:
Tip: A general rule to consider for determining a reasonable timeframe for a makeup or postponement of an assignment, paper, exam or quiz is the time equivalent to that, which was missed. In certain courses, it may be appropriate to consider an alternative assignment, reading or project to make up for missed class discussions or projects. Other examples of how disability absences might be accommodated may include the ability to turn in assignment/papers late without a grade penalty or the ability to make up any assignments, quizzes or exams that have been missed without a grade penalty.
A reasonable accommodation includes actions to eliminate or reduce physical or instructional barriers to learning. Accommodations are individualized to a student’s needs, which can include physical accessibility and participation in course activities.
Accommodations are reasonable unless they:
The determination that an accommodation is unreasonable is an institutional decision that must meet legal and educational requirements. Though the academic judgments involved in such decisions are typically the prerogative of the academic unit involved, those judgments must be made within legal parameters. Therefore, such determinations require collaboration between faculty, the academic department and DAS. Faculty members may not unilaterally determine that an accommodation is unreasonable.
Faculty can dispute the accommodation if it is felt the accommodation is unreasonable per the definition in “Unreasonable Accommodations” above. If a faculty member is concerned about providing an accommodation, the concern should be raised with DAS promptly preferably before the term begins or by the next business day after receiving an accommodation notice.
DAS shall immediately attempt informal resolution of the matter. If informal resolution efforts are unsuccessful, DAS shall notify the student of his/her right to file a grievance with the Equal Opportunity and Access (EOA). EOA will attempt to resolve the dispute as quickly as possible and within the term in which the issue was raised. Unless there is an appreciable threat to the safety of the student with a disability or others (with EOA concurrence), the student should be allowed to proceed under the proposed accommodation until the matter is resolved. EOA will comply with the time limits prescribed by OSU's Discrimination Complaint Procedures.
Download and print the Accommodation Dispute Form (pdf).
Thank you for reading the DAS Faculty & Staff Guidelines. Below are some additional tips and resources to help better support students with disabilities.
Please contact DAS with any questions or comments. We are always happy to hear from you!
Disability Access Services
A200 Kerr Admin Bldg
Corvallis, OR 97331