DAS Student Handbook

Disability Access Services (DAS) at Oregon State University (OSU) facilitates access to University programs and services for students, faculty, staff and visitors with disabilities through accommodations, education, consultation, and advocacy.

This handbook outlines the rights, responsibilities, and accommodation procedures for students that receive academic accommodations for a disability. This handbook is updated for each upcoming academic year (Fall-Summer terms). Mid-year addendums and additions will be noted.

Please review this handbook thoroughly. If you have any questions about rights, responsibilities, or procedures to obtain your accommodations please contact us at 541-737-4098 or by email at Disability.Services@oregonstate.edu.

Page Updated 09/2015

Chapter 1 - Rights and Responsibilities

Oregon State University(OSU) is committed to following Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA) as amended in 2008 (ADAAA), and other applicable federal and state  regulations and university policies which prohibit discrimination on the basis of disability. Under these laws, students with a documented disability have a right to receive reasonable accommodations. Students also have responsibilities under these laws.

Student Rights and Responsibilities

Students with disabilities have the right to:

  1. An equal opportunity to learn. If the location, delivery system, or instructional methodology limits access, participation, or ability to benefit, students have a right to reasonable alterations in those aspects of the course (or program) to accommodate a disability. The accommodation may not fundamentally alter the nature of the program or activity, lower academic standards, present an undue financial or administrative burden on the university, or pose a threat to others or public safety.
  2. An equal opportunity to participate in and benefit from the academic community. This includes access to services, extra-curricular activities, housing, and transportation at a comparable level as that provided to any student.

Students with disabilities shall be responsible for:

  1. Registering with DAS for services.
  2. Submitting documentation of a disability from a qualified and appropriate professional that demonstrates how the disability affects/impacts a particular delivery system, instructional method, or evaluation criteria when requesting accommodations.
  3. Completing a DAS orientation prior to receiving accommodations.
  4. Requesting accommodations through DAS online services each term in a timely manner. Please review the DAS service request timeline for requesting accommodations.
  5. Meeting with faculty and other service providers to discuss accommodations as needed. Information about the disability is confidential. Anonymity is not guaranteed.
  6. Notifying DAS of any issues, concerns or delays in receiving requested accommodations in a timely manner.
  7. Meeting and maintaining the University's fundamental academic and technical standards.

Personal Services

Colleges and universities are not required to provide "personal services" to students with disabilities, per applicable laws. Below are some examples of common personal services:

  1. Private tutoring
  2. Personal care attendant (PCA)
  3. Personally prescribed medical devices (eyeglasses, wheelchairs, hearing aids, etc.)
  4. Personal transportation
  5. Personal assistance to transport books or other personal items

Students can contact DAS for referrals to resources that are available to all students, or available within the community (campus tutoring resources, university shuttle, dial-a-bus, etc). OSU is committed to student success; however, we do not require students to use accommodations nor will we provide them unless they are requested by the student. The student is responsible to request appropriate accommodations. The student must take the lead in registering with DAS and submitting requests for accommodations each term through DAS Online services.

Page Updated 09/2015

Chapter 2 - Registering With DAS

Requesting Academic Accommodations at OSU

It is the policy of Oregon State University to comply with Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA), as amended by the ADA Amendments Act of 2008, and other applicable federal and state regulations that prohibit discrimination on the basis of disability.

Under these laws, students with a documented disability have a right to receive reasonable accommodations. Additionally, students have the following responsibilities:

  1. Apply to Oregon State University
  2. Submit a DAS registration form and disability documentation
  3. Respond to requests for information from DAS
  4. Complete a DAS orientation
  5. Request accommodations each academic term following the DAS Timeline for Service Requests.
  6. Follow the policies and procedures outlined in the DAS Student Handbook

Apply to Oregon State University

Disclosing your disability in the application process is not required. Applying for academic accommodations is a separate and confidential process through the DAS office.

See Going-to-College.org's tips on writing the application essay for students with disabilities

Register with DAS and submit disability documentation

In order to ensure you have accommodations in place when you begin classes, we recommend that you submit an application and documentation to DAS immediately after you are admitted to OSU.

  • Please review our Documentation Information Form.
  • Register with DAS using our online registration form. You can also upload and submit documentation when you are finished filling out the required information.
    • Please allow two to four (2-4) weeks for the DAS registration & review process before requesting accommodations for the first time.
  • If you are unable to upload documentation using our online registration form, you can submit documentation through mail, email, or fax. See our Contact Us page for contact information.
  • We require advance notice in order to coordinate your accommodations. Please see our Timeline for Service Requests for applicable deadlines.

Respond to requests for information from DAS

Occasionally DAS will need more information from you or your medical provider to determine your eligibility for accommodations. A prompt response will ensure that DAS can evaluate your documentation and determine your eligibility for accommodations as soon as possible.

Complete a DAS Orientation

After your documentation has been reviewed and approved you will be emailed and asked to schedule a mandatory orientation session with a DAS staff member. OSU Ecampus and OSU-Cascades students will need phone services and access to a computer with internet in order to complete the orientation.

During this orientation you will learn how to request accommodations each term using DAS Online Services, get connected with a DAS staff member, learn about DAS policies and procedures, and have an opportunity to have your questions answered.

Please schedule your orientation by calling the DAS front desk at 541-737-4098.

Request Accommodations Each Term

During your DAS orientation, you will register for accommodations for the upcoming or current term. In subsequent terms, you will register for courses through OSU and then request your accommodations for the term through DAS Online Services. It is advised that you make your requests for your accommodations immediately upon registration or in accordance with our Timeline for Service Requests.

Submitting Documentation after the Current Academic Term Begins

DAS receives documentation throughout the year. If you submit documentation after the start of a term, and wish to receive accommodations for that term please be advised that you will have to attend a DAS orientation and that your accommodations may take time to coordinate. DAS makes a good faith effort to accommodate students as quickly as possible but requests are generally provided according to our Timeline for Service Requests. For students registering with DAS for the first time, applications with documentation received after Week 8 of the term will be considered for the following term.

If you suspect you have a disability but it has never been documented please visit our Disability Documentation Guidelines and Resources page.

Page Updated 09/2015

Chapter 3 - Determining Reasonable Accommodations

A reasonable accommodation is a modification or adjustment to a course, program, service, or activity that enables a qualified student with a disability to have an equal opportunity to attain the same level of achievement or enjoy the same benefits and privileges as are available to similarly situated students without disabilities. The university is obligated to provide accommodation only to the known limitations of an otherwise qualified student with a documented disability. To determine reasonable accommodations, DAS may seek information from appropriate university personnel regarding essential standards for courses, programs, services and activities.

Reasonable Accommodations

Reasonable accommodations are determined by examining:

  • The barriers resulting from the interaction between the documented disability and the campus environment.
  • The possible accommodations that might remove the barriers.
  • Whether or not the student has access to the course, program, service or activity without an accommodation.
  • Whether or not essential elements of the course, program, service, activity or facility are compromised by the accommodations.

Accommodation Request Analysis

In reviewing accommodation requests, the following analysis is used:

  • Does the student have a documented disability?
  • Is the student "otherwise qualified?"
  • Is the request reasonable? (The following four requirements must ALL be satisfied for the request to be considered reasonable)
    • The accommodation does not fundamentally alter the nature of the program or activity.
    • The accommodation does not lower academic standards.
    • The accommodation does not present an undue financial or administrative burden on the university.
    • The accommodation does not pose a threat to personal or public safety.

PLEASE NOTE: Before reasonable accommodations can be determined, students need to complete the registration process with DAS. Please see Chapter 2 on how to register with DAS. 

Page Updated 09/2014

Chapter 4 - Making Timely Requests for Accommodations

Support services may not be available until requested by a student registered with DAS. In order to ensure sufficient time to provide accommodations, the student must submit their CRNs online within the appropriate time frame each term (see Students' Rights and Responsibilities).

If a request is submitted after the relevant deadline, reasonable efforts will be made by DAS and faculty to accommodate the request. However, we cannot guarantee that such a request can be met. Untimely requests may result in delay, substitutions, or denial of accommodation.

If a request is submitted after the relevant deadline, reasonable efforts will be made by DAS and faculty to accommodate the request. However, we cannot guarantee that such a request can be met. Untimely requests may result in delay, substitutions, or denial of accommodation. Be sure to read DAS notices, reminders, and agreements in order to use accommodations

Timeline

Type of Service Time Required
Interpreting, Real-time Captioning, Real-time Transcribing, Video Captioning, Classroom Relocation, Braille materials Immediately upon registration.
Accessible Furniture 

At least three (3) weeks prior to the beginning of the new term.

Classroom Assistant, Lab Assistant, Library Assistant At least three (3) weeks prior to the beginning of the new term.
Alternative Format (E-Text) At least four (4) weeks prior to the beginning of the new term.
Notetaking Services Upon registration or one (1) week prior to the new term.
Alternative Testing Minimum advance notice required for scheduling exams with DAS:

Quizzes and Midterms - 5 business days
Finals - 10 business days
Summer term - 4 business days

Accessible University Housing Requests for accommodation from incoming students beginning Fall term made before June 1 will be given priority. After June 1, requests for accommodation will be made as space is available. DAS and University Housing and Dining Services (UHDS) recommend that you complete a UHDS disability accommodation request when you fill out your housing application. See the UHDS Accessibility page.
Reasonable Extension of Attendance Please complete your reasonable extension of attendance agreement with your instructor by the end of the 1st week of the term.
Reasonable Extension of Assignment Deadlines Please complete your reasonable extension of assignment deadlines agreement with your instructor by the end of the 1st week of the term.

Page Updated 09/2014

Chapter 5 - Alternative Testing

Alternative Testing Procedures

Students request alternative testing accommodations any time after registering for classes. After the students’ requests are approved, faculty will receive a Notification of Academic Accommodations email with a link to submit an Alternative Testing Agreement. The Alternative Testing Agreement identifies all of the information that students, faculty and DAS need to know about administering testing accommodations – whether the faculty member or DAS will be proctoring the exam and providing the accommodations, where the exam will be taken, and what the exam instructions are.

Timing for Alternative Testing Requests

Requests for alternative testing services made too close to the exam time may impose undue administrative burden. DAS generally requires one week's notice to arrange alternative testing unless there are exceptional circumstances beyond the control of the student. If a student approaches you for accommodations, please inquire if they have registered with DAS and refer them if they have not. You may wish to indicate that you need to receive a letter for alternative testing from DAS to assist in determining appropriate accommodations.

DAS is committed to providing fair and appropriate testing accommodations for eligible students.

Students are not required to use eligible accommodations. It is their choice whether or not to use approved accommodations in a course. Therefore, students are responsible for requesting alternative testing accommodations through their DAS Online Services account. Accommodation requests can be made any time after registering for a class until the seventh week of a term and are not retroactive. Requests made after the seventh week of the term will be implemented for the following term.

Testing Agreements

After the students’ requests are approved, faculty will receive a Notification of Academic Accommodations email with a link to submit an Alternative Testing Agreement. The Alternative Testing Agreement identifies all of the information that students, faculty and DAS need to know about administering testing accommodations – whether the faculty member or DAS will be proctoring the exam and providing the accommodations, where the exam will be taken, and what the exam instructions are. A Testing Agreement is needed for all courses except Ecampus. 

Faculty are not required to submit more than one Alternative Testing Agreement per course section. DAS can copy an Alternative Testing Agreement to multiple courses or sections upon request. If an Alternative Testing Agreement is not submitted within two business days of receiving the Notification of Academic Accommodations, then students will be directed to follow up with their faculty member to discuss their accommodations.

If no Alternative Testing Agreement is submitted, the faculty member is responsible for providing all of the students’ testing accommodations.

Effective July 1, 2015 departments may be charged a fee for DAS to proctor exams at a faculty provided location. A fee of $30 per exam for the first two hours and $12 for each additional hour will be charged to the faculty members’ department if the exam does not require lab materials.

After the faculty member submits an Alternative Testing Agreement, students who use DAS as their proctor must schedule their exams through DAS Online Services. Exam requests must be submitted according to the course syllabus and DAS scheduling deadlines. If a student has an Alternative Testing Agreement without a scheduled exam, we will presume the student has decided to take the exam with the rest of the class and without accommodations.

Faculty Need To Know:

  • DAS Testing Services offers proctoring in Testing Centers on the Corvallis campus and at OSU-Cascades are equip to provide alternative testing accommodations for both on campus and Ecampus courses.
  • You are responsible for providing extended time accommodations for exams in Canvas.
  • You are not required to submit more than one Alternative Testing Agreement per course section.
  • The Testing Agreement you submit will automatically be applied to all eligible students in that course section and can be copied to multiple courses or sections at your request.
  • If changes need to be made to a Testing Agreement contact DAS Testing Services at testing.services@oregonstate.edu or 541-737-8970.
  • If an Alternative Testing Agreement is not submitted the professor is responsible for providing all of their students’ testing accommodations

Students Need To Know:

  • DAS Testing Centers on the Corvallis Campus and at OSU-Cascades can provide alternative testing accommodations for both on campus and Ecampus courses.
  • Students should follow up with their professor if a Testing Agreement is not in their DAS Online Services account after the beginning of the term and/or more than two business days after submitting the request.
    Exception - A testing Agreement is not needed for Ecampus courses. Instead, students must submit an Ecampus Exam and Proctoring Form
  • After faculty submit an Alternative Testing Agreement for DAS to proctor exams, students are responsible for scheduling their exams with a DAS Testing Center.
  • If a student with a DAS proctor testing agreement does not submit and exam request with a DAS Testing Center we will presume the student has decided to take the exam with the rest of the class and without accommodations.

Ecampus Exams

After students request their accommodations each term via DAS Online Services, Ecampus as well as faculty are notified of any testing accommodations. If there is an issue with this please contact your instructor and Ecampus immediately.

Ecampus students who need proctored exams on campus must select DAS as the proctor on the Ecampus "Exams and Proctoring Form" located on the Ecampus web site, in order to take exams with DAS.

Allow at least 48 hours before scheduling exams at a DAS Testing Center. Ecampus students must also follow DAS procedures and timelines for scheduling exams.

Ecampus students who need proctored exams outside of the Corvallis area must also complete the Ecampus Exam and Proctoring Form located on the Ecampus web site, indicating their selected proctor in their area. After this is completed, Ecampus will inform the proctor of any relevant testing accommodations.

DAS Proctored Exams

Corvallis Testing Center

After faculty submit an Alternative Testing Agreement for DAS to proctor exams, students are responsible for scheduling exams through their DAS Online Services account. Exam requests must be submitted according to the course syllabus and DAS scheduling deadlines. Students are responsible for scheduling DAS proctored exams within Testing Services exam request deadlines.

Effective July 1, 2015 departments may be charged a fee for DAS to proctor exams at a faculty provided location. If the exam does not require lab materials a fee of $30 per exam for the first two hours and $12 for each additional hour will be charged to the faculty members’ department.

OSU-Cascades Testing Center

After faculty submit an Alternative Testing Agreement for DAS to proctor exams. Students should then contact Diane Pritchard at diane.pritchard@osucascades.edu (email) or at 541-322-2023 (voice) to schedule exams with OSU Cascades Testing Proctoring Services..

If a Testing Agreement is not submitted by faculty we will assume they are providing all of their students’ alternative testing accommodations.

Faculty Proctored Exams

Faculty Need to Know:

  • We suggest showing your students any testing locations you plan to provide before submitting the testing agreement to ensure it will meet their individual accommodation needs.
  • Students have the right to take exam at DAS Testing Centers if the testing location you provide does not meet their accommodation needs.
  • You can make adjustments to your Testing Agreements by contacting DAS Testing Services at testing.services@oregonstate.edu or 541-737-8970.

Students Need To Know:

  • A Testing Agreement is NOT needed for Ecampus courses; you must submit DAS as your proctor on your Ecampus Exam and Proctoring Form at least 48 hours before scheduling an Ecampus exam at a DAS Testing Center.
  • We suggest reviewing faculty provided testing locations prior to exams to ensure they will meet your testing accommodation needs.
  • You have the right to take exams at DAS Testing Centers if a faculty provided testing location does not meet your individual testing needs.
  • If a faculty provided testing location does not meet your accommodation needs, communicate this to your professor first and then notify DAS so adjustments can be made with enough time for you to meet Testing Center scheduling deadlines for future exams.
  • Adjustments in Testing Agreements are not retroactive.

Accommodation Descriptions

DAS is committed to reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to the following:

  • Quiet location
  • Extended time
  • Accessible Format
  • Computer Screen Reader
  • Computer Word Processor
  • Computer Speech to Text
  • Calculator
  • Spell checker
  • Reader
  • Scribe
  • Wheelchair Access
  • Accessible Furniture
  • Music
  • Memory Aid

 

Accessible Formats

Accessible Formats are exam materials converted into various accessible MS Word documents, PDF’s, Braille, etc.

Computer Screen Reader

Computer Screen Reader is software providing text in an audio format. Exams must be provided in an accessible PDF to provide computer screen reader accommodations.

Computer Speech to Text

Computer Speech to Text is software to transcribe a student’s speech into a text document. Students speak directly into a microphone to create a text document. The software does not provide any assistance with grammar, spelling, or punctuation, the student is responsible for editing the document as needed via speech or keyboard controls.

Readers

Readers will only read what is on the printed page and cannot be asked to interpret, define, explain or reword questions. They may, however, repeat information when asked. Students are responsible for communicating with the reader about their needs for tone, rate, etc.

Scribes

Scribes will write down verbatim what students have dictated. The scribe is not responsible for organizing or paraphrasing students' words, or for correcting grammar and punctuation. Students may request at any time to review what the scribe has written, either by reading it or asking the scribe to read it aloud.

Music

Students eligible for the accommodation of music during exams are allowed to use a hand-held music device with headphones. If exams take place at the DAS Testing Center in Corvallis, DAS will provide the music device while holding the student’s ID card as collateral; students are not allowed to use their own devices. If exams are proctored by faculty, music devices should be discussed between the student and the faculty member at the start of the term.

Memory Aid

What do they look like?

Memory aids can contain acronyms, short phrases, pictures, schematic diagrams or mind maps, names, definitions, tables, charts or key terms and certain formulae. Styles of memory aids may vary. Generally, they can be written or typed, 10 or 12 font, on a large index card, OR up to one side of an 8 ½” x 11” sheet of paper.

A memory aid is only allowed in the testing environment at the DAS Testing Center if it was sent in by the faculty member.

Memory Aids are not:

  • Full course notes
  • Answer sheets
  • Substitutes for studying
  • Open textbooks

Memory aids are words only, or in some cases formulas, without definitions or step by step directions.

Spell Checker

To view the full policy on resonable accommodations for spell checker, please visit http://ds.oregonstate.edu/sites/ds.oregonstate.edu/files/documents/spell....

Calculator

To view the full policy on reasonable accommodations for calculator, please visit http://ds.oregonstate.edu/sites/ds.oregonstate.edu/files/documents/calcu....

Please contact Testing Services at Testing.Services@oregonstate.edu or call the main DAS office at 541-737-4098 for more information.

Testing Services Policies

Testing Center Hours of Operation

DAS Testing Centers operate Monday through Friday during academic terms, and will proctor both on-campus and Ecampus exams for eligible students. An eligible student is defined as any OSU student registered with DAS and eligible for alternative testing accommodations. Students are responsible for scheduling their exams within testing center timelines to ensure adequate space, staffing, and accommodations are available. Exams outside of testing center operating hours will be scheduled as close as possible to the class exam time within operating hours.

Bend (OSU-Cascades)

DAS Testing Center hours of operation are 8 a.m.–5 p.m.

  • Exams must be completed during operating hours and end prior to 5 p.m.
  • Testing centers operate on a first-come, first-served basis and do not accept walk-ins.

Corvallis

DAS Testing Center hours of operation are 8 a.m.–10:30 p.m.

  • Exams must be completed during operating hours and end prior to 10:30 p.m.
  • Finals week - Corvallis DAS Testing Center hours are 7:30 a.m.–11 p.m.

ID Requirements

  • A valid photo ID must be presented at the time of testing.
  • If valid photo ID is not presented a photo of the student will be taken and emailed to the instructor for verification.

During Testing

Prohibited items in the testing room include, but are not limited to:

  • Exam rooms are monitored by staff and equipped with security mirrors.
  • Tests will not be administered beyond the scheduled exam time and deadlines set by the instructor.
  • Once the exam begins, students are not allowed to leave the testing center for any reason.
  • Test takers are responsible for monitoring their exam time; a clock or a 15 minute warning is available if requested prior to beginning the exam.
  • Only authorized testing materials are allowed in the testing rooms. All personal items must be stored in designated areas.
  • Cellular phones, pagers, or other electronic devices
  • Watches (effective September 1, 2015)
  • Hats, jackets
  • Bags, backpacks, purses

Academic Integrity

The OSU student code of conduct provisions regarding disruptive behavior and/or academic dishonesty applies to both classroom exams and exams administered at Testing Services locations. DAS has the right to stop an exam at any time if a violation is observed, including use of unauthorized materials or resources during an exam. All violations will be reported to faculty and may also be reported to OSU Student Conduct and result in a suspension of testing services.

These include but are not limited to:

  • Having prohibited items in the testing room
  • Going beyond the allotted testing time
  • Accessing unauthorized materials during exams
  • Giving or receiving help from others

Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work.

Lateness

  • If a student is late for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival.
  • Proctors will only wait up to 20 minutes before determining that the student is a no-show.

Rescheduling

  • If students fail to show up for any reason, the test will be returned to the instructor.
  • If your instructor allows you to reschedule an exam, forward their written permission to Testing.Services@oregonstate.edu for Testing Services to consider the request.

Corvallis Campus Only:

Testing

  • If rescheduling an exam prior to the scheduled exam date, students can request a modification of the original exam request through their DAS Online Services account (this action is required if an instructor changes an exam date).
  • Students are responsible for submitting exam cancellations via DAS Online Services if:
    • they decide to take the exam in class and without accommodations
    • the exam was cancelled
    • they withdraw from the class

    Testing Services Procedures

    DAS is committed to providing fair and appropriate testing accommodations for eligible students. Any student observed utilizing any unauthorized materials or resources during an exam will be reported to faculty. DAS has the right to stop an exam at any time if academic dishonesty is witnessed. Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work. Academic dishonesty may also result in the suspension of alternative testing services through DAS.

    Corvallis DAS Testing Center

    • After students request accommodations online with DAS each term, their faculty must submit an Alternative Testing Agreement for DAS to proctor exams.
    • If a Testing Agreement is not submitted by faculty they are responsible for providing all of the students’ alternative testing accommodations.

    Scheduling Exams

    • DAS sends an email to students and faculty two business days prior to each scheduled exam, identifying the location where the test will be held.
    • Faculty - Emailed exams can be sent to testing.services@oregonstate.edu and need to be received at least 24 hours in advance.
    • After faculty submits a DAS Proctor @ DAS Location Testing Agreement students have access to schedule DAS proctored exams through their Online Services account
    • Students are responsible for scheduling exams through DAS Online Services at the group exam time and at least five business days in advance for midterms, ten business days for finals.
    • Appointments are required to ensure testing space and proctors are available
    • DAS assigns all testing rooms based on student accommodations and availability of testing space.
    • Students are not permitted to choose or change their exam rooms. DAS cannot guarantee a specific testing location.

    Testing

    • Students should arrive on time and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late, or for students who do not finish within the allotted time frame.
    • Students are required to present photo identification before each exam.
    • The proctor will review the exam instructions with the student, including time and materials allowed (i.e. note card, calculator). All other materials, such as cell phones, backpacks, purses, jackets, caps, electronic devices, watches, and other personal items will be collected by the proctor.
    • Once the exam begins, students are not allowed to leave the testing site for any reason.
    • No additional time is added to exams when students take breaks.
    • When the scheduled exam time is up, the proctor will place the completed exam in a DAS testing envelope, seal it, and the student will sign over the seal. The completed exam will be delivered to the faculty member by DAS, for grading.

    OSU-Cascades DAS Testing Center

    Scheduling Exams

    Once a Testing Agreement is located in your DAS Online Services account, students should contact Diane Pritchard at diane.pritchard@osucascades.edu (email) or at 541-322-2023 (voice) to schedule exams with OSU Cascades Testing Proctoring Services.

  • Student appointments are required to ensure testing space and staff is available.
  • Faculty - Emailed exams can be sent to diane.pritchard@osucascades.edu and need to be received at least 24 hours in advance.
  • Students should arrive on time and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late, or for students who do not finish within the allotted time frame.
  • The proctor will review the exam instructions with the student, including time and materials allowed (i.e. note card, calculator). All other materials, such as cell phones, backpacks, purses, jackets, caps, electronic devices, watches, and other personal items will be collected by the proctor.
  • Once the exam begins, students are not allowed to leave the testing site for any reason.
  • No additional time is added to exams when students take breaks.
  • When the scheduled exam time ends the exam will be collected and emailed to faculty.

Pop Quizzes

Pop quizzes can be scheduled with DAS. If faculty would like to partner with DAS Testing Services to provide accommodations for pop quizzes please contact DAS Alternative Testing Services so arrangements can be made.

Late Exam Requests

  • Exam requests submitted after the posted deadlines are late and will be considered on a case-by-case basis as space permits.
  • Students may submit late exam requests via DAS Online Services.
  • There is no guarantee that late exam requests will be accommodated.
  • Unless an email confirmation that testing space is still available is received from DAS, students should plan on taking the exam with the rest of the class and without accommodations.
  • If DAS is unable to accommodate a late exam request, it is unreasonable to expect the faculty member to provide it.
  • Upon submitting a late exam request, students may be required to attend an academic coaching session with a DAS staff member.

Late For an Exam

If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival. Proctors will wait up to 20 minutes before determining that the student is a "no show."

No Show

If students fail to show up for an exam for any reason, the test will be returned immediately to faculty. Students are responsible for seeking faculty permission to reschedule any missed exams, before DAS will consider the request. The student must forward their faculty member’s written permission to Testing.Services@oregonstate.edu for the Corvallis Testing Center or Diane.pritchard@oregonstate.edu for the OSU Cascades Testing Center as well as coordinate rescheduling the exam for a day and time agreeable to all parties (the student, the faculty member, and DAS). There is no guarantee that the faculty member will permit a makeup exam.

Illness and Other Reschedule Requests

If students are ill or need to reschedule exams for any other reason, they will need to obtain their faculties written permission, and forward it to Testing.Services@oregonstate.edu for the Corvallis DAS Testing Center or Diane.pritchard@oregonstate.edu for the OSU Cascades DAS Testing Center before DAS will consider the request. There is no guarantee that the faculty member will permit a rescheduled exam.

Corvallis Campus Only

If an exam needs to be rescheduled prior to the exam date, students may submit their exam modification request via DAS Online Services. First, however, they should review their copy of the DAS Alternative Testing Agreement to determine what flexibility, if any, the faculty member has approved for scheduling exams. If the reschedule request falls outside the parameters of the DAS Alternative Testing Agreement, students must forward faculty’s written permission to testing.services@oregonstate.edu for DAS to consider the request.

Cancellations

If exam requests with DAS need to be cancelled for any reason, students are responsible for submitting the cancellation via DAS Online Services for the Corvallis Testing Center or email to Diane.pritchard@oregonstate.edu for the OSU Cascades Testing Center, in advance of the scheduled exam. This includes cancellations when students decide to take the exam in class, when the class exam was cancelled by faculty, or when the student drops or withdraws from the class.

Contact DAS Testing Services at 541-737-8970 (voice) or Testing.Services@oregonstate.edu (email) if you have questions or need additional information.

Updated 09/2015

Chapter 6 - Accommodation For Arithmetic Computation

Guidelines for Reasonable Accommodations for Arithmetic Computation

For students who have a learning disability that impacts arithmetic computation, using a simple calculator may be a reasonable accommodation. Faculty are responsible for contacting Disability Access Services (DAS) if they are concerned that the accommodation is unreasonable because of a belief that the accommodation will lower standards, comprise an essential component of or fundamentally alter a course or program. The determination that an accommodation is unreasonable is an institutional decision that must meet legal and educational requirements. Faculty members should consult DAS before deciding against implementation of an accommodation. Additional information about reasonable and unreasonable accommodations can be found in the DAS Faculty & Staff Guidelines.

Process

  • DAS will consider requests for use of a calculator on a case-by-case basis
  • If approved, faculty will be notified by the notification letter emailed by DAS.
  • Faculty should contact DAS if they have any concerns regarding this accommodation.
  • The student must meet with the faculty to determine the type of calculator permitted for the exam and which exam(s) calculator usage will be permitted on.
  • Students must select this accommodation when scheduling exams.
  • Given the specific analysis for each course, it is entirely possible that the use of a calculator will be allowed for some exams, and not for others.
  • Review the guidelines for reasonable accommodation for arithmetic computation.

Page Updated 10/2014

Chapter 7 - Accommodation For Spelling

Guidelines for Reasonable Accommodations for Spelling

Correct spelling at the university level is expected of all students. However, students with a specific learning disability which impacts spelling may be eligible to receive a reasonable accommodation for in-class assignments and exams. Typical accommodations have included spell-check devices or not penalizing a student for spelling errors. Faculty are responsible for contacting Disability Access Services (DAS) if they are concerned that the accommodation is unreasonable because of a belief that the accommodation will lower standards, compromise an essential component of or fundamentally alter a course or program. The determination that an accommodation is unreasonable is an institutional decision that must meet legal and educational requirements. Faculty should consult DAS before determining an accommodation is unreasonable or not implementing an accommodation. For additional information on reasonable and unreasonable accommodations, please visit the DAS Faculty & Staff Guidelines.

Process

  • DAS will consider requests for use of a spelling aid on a case-by-case basis.
  • If approved, faculty will be notified by the notification letter emailed by DAS.
  • Faculty should contact DAS if they have any concerns regarding this accommodation.
  • For exams and in-class assignments, students must meet with their faculty to identify the method that will be used to accommodate the disability: spell check device or the student will not be penalized for spelling errors.
  • If the student/faculty selects a hand-held spell checker as the accommodation, the student will be held to the same spelling standards as other students.
  • The spell checking device should not provide access to definitions or synonyms.
  • Students must select this accommodation when scheduling exams.
  • Review the guidelines regarding accommodation for spelling.

Page Updated 09/2014

Chapter 8 - Notetaking Services

Disability Access Services (DAS) provides the notetaking accommodation to help students capture information from the lectures that they might otherwise miss.

DAS does not typically provide notetakers for the following courses:

  • ALS (Academic Learning Services)
  • PAC (Physical Activity Courses)
  • Lab
  • Recitation
  • Ecampus
  • Practicum
  • Internship
  • Other non-lecture

If one of these classes requires lecture notes, students must schedule an appointment with Notetaking Services to have their request reviewed by calling 541-737-3672 (voice) or emailing Notetaking.Services@oregonstate.edu.

Student Responsibilities

In order to receive notetaking services, students must:

  • Make their request for services using DAS Online Services at least one week before the start of the term. Requests for services are processed in the order that we receive them.
  • Log into DAS Online Services regularly and complete the tasks on their to-do lists.
  • Download their notes or cancel their requests if they realize they do not need a notetaker for their course. Failure to download their notes may result in a hold on their notetaking services until they meet with a DAS Advisor.
  • Inform DAS as soon as possible of any problems with notes, notetaker, or faculty members.
  • Respond to requests for information from DAS.
  • Attend class in order to receive notes, unless the absence is disability related. DAS may request verification for disability related absences.

Notes are for DAS students’ use only. Students are not allowed to distribute or sell the notes provided by the DAS Notetaker or faculty member. Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards.

DAS Responsibilities

  • DAS will review and approve students’ accommodation requests. If approved DAS will email the students’ faculty member a notification letter, letting them know they have requested notetaking.
  • DAS assigns notetakers based on student requests, the notetaker's performance rating, and which notetaker requested the assignment first.
  • If no notetaker has requested an assignment for the class DAS will email the faculty member asking them to assist DAS in recruiting a notetaker by making an announcement (without mentioning names) in class or via Blackboard.
  • DAS may also recruit a notetaker by emailing students in the class with high GPA's.

After you are matched to a notetaker in DAS Online Services:

  • When matched with a notetaker, students are encouraged to develop and maintain a working relationship with the notetaker, either in person or via email. For tips on how to communicate with a notetaker, visit the Self-Advocacy Tools page.
  • Students must attend class in order to receive notes, unless the absence is disability related. DAS may request verification for disability related absences.
  • Students should communicate with the notetaker and/or DAS about the quality and timeliness of notes. Please note: it may take several business days to resolve a notetaking issue or to find a new notetaker. Please communicate with DAS as soon as any problems arise (i.e. the notetaker is not uploading notes within 24 hours).
  • Students are required to download their notes on a regular basis. Failure to utilize the service may result in cancellation of notetaking for that class.
  • If students cannot access the notes, they can come to the DAS office for technical assistance. Students may wish to bring a laptop so that we can better assist them with any technical issues.
  • Students are required to sign an invoice that verifies the notes were received. If the quality or the delivery of the notes was of poor and inconsistent quality, do not sign the invoice and contact Notetaking.Services@oregonstate.edu immediately.

If students are not matched to a notetaker in DAS Online Services after the start of the term:

  • DAS will email an employment opportunity announcement to your faculty member, asking them to read the announcement in class or post an announcement on the course website. Any interested notetakers should register online. If this announcement has not been made please notify Notetaking Services immediately.
  • Consider recruiting a classmates to become a notetaker. Notetakers can request an assignment through the DAS website. Students can also email Notetaking.Services@oregonstate.edu with the potential notetaker's name and email address and DAS will contact them. Please remember that the notetaker must be enrolled in the class. Please note: Students that self-recruit have been found to be the most satisfied with the quality of the notes. Contact Notetaking Services with any questions or concerns about recruiting a notetaker.
  • If a notetaker has not been assigned, please schedule an appointment with Notetaking Services at 541-737-3672 (voice) or Notetaking.Services@oregonstate.edu (email) to discuss potential options.

Page Updated 10/2014

Chapter 9 - Accessible Formats

Accessible Formats are course materials including textbooks, documents, exams, handouts, etc., converted into various accessible MS Word documents, PDF’s, Braille, etc.

  • Accessible Format requests must be submitted as soon as the student registers for classes.
  • E-text or Braille should be checked after entering CRN numbers on “My Dashboard” in order to request these accommodations.
  • Students eligible for braille or using a computer screen reader should contact Accessible Formats at 541-737-3666 (voice) or Alt.Format@oregonstate.edu (email) immediately after registering for classes.
    • DAS will attempt to obtain copies of syllabi from the faculty. However, it is ultimately the student’s responsibility to make sure DAS has the syllabi by the first week of the term.
  • Should the student need additional course materials in accessible formats, please make this request separately to Alt.Format@oregonstate.edu (email).
  • Proof of purchase or rental agreement for a textbook must be submitted in order to receive accessible formats.
  • Late requests will be processed according to the timeline outlined below.
  • Students must notify Accessible Formats immediately if a course is dropped.

Please note that these accessible materials are intended to be used by the eligible student only and are not to be duplicated and/or redistributed.

For the Accessible Format request timeline, please refer to the DAS service request timeline. Remember that the conversion process can only begin after DAS has obtained a copy of the text.

For questions, students should contact the Assistive Technology Manager at 541-737-3666 (voice) or at Alt.Formats@oregonstate.edu (email).

Page Updated 10/2014

Chapter 10 - Accessible Media

Accessible audio/video are either transcripts of audio recordings or a captioned (verbatim) text overlay that plays with the video.

In order to ensure that media is accessible for your classes; requests must be submitted as soon as you register for classes.

DAS will contact your faculty to start retrieving media for captioning, transcribing and/or describing.

The process of creating accessible media is very time consuming and we highly encourage you to take advantage of your priority registration to ensure video, audio and/or descriptions will be accessible by the first day of class.

You must notify Captioning Services immediately if a course is dropped.

For the Accessible Audio/Video request timeline, please refer to Chapter 4

For questions, students should contact the Assistive Technology Manager at 541-737-3666 (voice) or at captioning.services@oregonstate.edu (email).

Chapter 11 - Interpreting Services

Sign language interpreting services may be requested for classes, class related activities, and events/activities open to students and/or the public.

As required by law, Disability Access Services (DAS) provides qualified interpreters. Interpreters working for DAS must also abide by the NAD-RID Code of Professional Conduct

Student Responsibilities

  • Maintain accurate and current class schedules
  • Maintain current contact information (address, email, phone number, etc.) in DAS Online Services.
  • Meet with your academic advisor prior to the priority registration date in order to obtain a PIN.
  • Register for classes on the priority registration date, and request accommodations in DAS Online Services immediately after registering for classes.
  • Cancel or modify requests for accommodations in DAS Online Services as changes occur.
  • Email DHOH.services@oregonstate.edu when absent from class(es) or if faculty cancels class on a particular day.
    • Students who repeatedly are "no shows" in classes without requesting a cancellation of the service may have the service temporarily suspended, and will have to meet with the Program Manager to resolve the issue.  
  • If absent, ask a classmate for a copy of the notes.
  • The interpreter will wait 20 minutes outside the classroom if a student is tardy.
  • Email DHOH.services@oregonstate.edu with class relocations. If DAS is not informed, the interpreters will go to the original location of the class.

Additional Academic Requests

Please check the class syllabus for information concerning field trips, extra credit opportunities and other activities that will require accommodations.

Requests for accommodations should be made through the student’s DAS Online Services account.

Non Class-Related Interpreting Requests

Advertisements for an event should list a contact person to whom requests for accommodations can be made. If no such information is provided, interpreters can be requested through the student’s DAS Online Services account. Students, staff & faculty can request an interpreter for a non-class event using the Custom Request form.

Timeline for interpreting requests

A minimum of 48 hours advance notice is requested; one week advance notice is preferred. Please do not make requests directly to interpreters. Interpreters must have prior approval from DAS before accepting assignments.

Working with Interpreters

Please see the NAD -RID Code of Professional Conduct for information regarding the role of an interpreter.

  • The student and the interpreter should agree on technical or specialized sign vocabulary. If there are specific sign or style preferences, the student should communicate them to the interpreter.
  • If the student is scheduled to do a class presentation, provide a copy of the presentation notes to the interpreter. If possible, allow time to meet with the interpreter in advance of the presentation.
  • Do not expect the interpreter to be available to interpret additional questions or comments after the class ends.
  • It is recommended that meetings with faculty should be scheduled during office hours. The student may request an interpreter for the meeting.

The student should discuss concerns relating to the interpreter/interpreting process directly with the interpreter. If the issue remains unresolved, the student should make an appointment with the Manager of Deaf and Hard-of-Hearing Access Services by emailing DHOH.services@oregonstate.edu or 541-737-3670 (voice).

Evaluation

Periodically, Disability Access Services conducts evaluations of our programs and service providers. Student participation and candid comments are appreciated. The information will be used to improve the quality of all our programs and will be shared with captioners in order to aid their professional development.

 

Page Updated 10/2014

Chapter 12 - Real-Time Transcribing Services

Real time transcribing services may be requested for classes, class related activities, and events/activities open to students and/or the public.

What are Real-Time Transcribing Services?

A transcriber (in class) will type the lecture material in a “meaning-for-meaning” (not word-for-word) format. Class discussions, environmental noise, social interaction among other students, and non-lecture related comments (jokes, etc.) will also be transcribed.

Students view what is being typed by using any device with an Internet connection and a web browser. Students can type questions and comments to the transcriber for voicing during the class. Students who do not have their own device (i.e.: smart phones; laptops; tablets) will be issued a “reader device” by the transcriber.

The reader device is for use during classes, approved class-related assignments, and for providing access to University events and activities. It is not for personal use by the student.

Remote Transcribing

When on-site transcribers are not available, a remote transcriber will be used to provide services. In this case, a technician from DAS will go to the class to offer setup assistance to both the student and the faculty.  

It is important to note that in most cases, the microphone only picks up the voice of the faculty. If the student is in a discussion-based class for which remote services are not appropriate, the student should contact the Manager of Deaf and Hard of Hearing Access Services at 541-737-3670 (voice) or DHOH.Services@oregonstate.edu (email).

Student Responsibilities

  • Maintain accurate and current class schedules
  • Maintain current contact information (address, email, phone number, etc.) in DAS Online Services.
  • Meet with your academic advisor prior to the priority registration date in order to obtain a PIN.
  • Register for classes on the priority registration date and request accommodations in DAS Online Services immediately after registering for classes.
  • Enter the appropriate request:
    • Real time transcribing with notetaking (notes provided by notetaker)
    • Real time transcribing with transcripts (transcripts provided by transcriber)
  • Cancel or modify requests for accommodations in DAS Online Services as changes occur.
  • Email DHOH.Services@oregonstate.edu when absent from class(es) or if faculty cancels class on a particular day.
    • Students who repeatedly are "no shows" in classes without requesting a cancellation of the service may have the service temporarily suspended, and will have to meet with the Program Manager to resolve the issue.  
  • Email DHOH.Services@oregonstate.edu with class relocations. If DAS is not informed, the transcribers will go to the original location of the class.
  • If absent, ask a classmate for a copy of the notes. DAS may provide notes/transcripts to students who are absent for disability-related reasons.
  • DAS provided transcripts/notes are for personal use only. DAS provided transcripts/notes should not be shared with other students in the class who are not eligible for the service.
  • Delete all DAS provided transcripts within two weeks after grades have been posted if there is no dispute regarding the grade.

Additional Academic Requests

Please check the class syllabus for information concerning field trips, extra credit opportunities and other activities that will require accommodations.

Requests for accommodations should be made through the student’s DAS Online Services account.

Non Class-Related Transcribing Requests

Advertisements for an event should list a contact person to whom requests for accommodations can be made. If no such information is provided, transcribers can be requested through DAS by completing the online custom request form. Students receiving Real Time Transcribing through DAS may submit a custom request through their DAS Online Services profile.

Timeline for Transcriber requests

A minimum of 48 hours advance notice is requested; one week advance notice is preferred. Please do not make requests directly to transcribers. Transcribers must have prior approval from the DAS office before accepting assignments.

Working with the Transcriber

  • Email the transcriber prior to the start of the term to arrange for ways to identify each other on the first day of class. Names and email addresses of transcribers can be found by clicking the “Deaf and Hard of Hearing” link under “My Accommodations” in DAS Online Services.
  • Let the transcriber know how you prefer to communicate with faculty and other students in the class.
  • The student should copy diagrams from the board/PowerPoints/overheads, etc. The transcriber will only type what is said in reference to the PowerPoints, etc.
  • Do not type personal comments to the transcriber. The transcriber must be attentive in order to capture all essential points of the lecture and classroom discussion.
  • Request clarification from the faculty, not the transcriber.
  • Check the spelling of all new vocabulary words. Knowing the correct spelling is your responsibility. If a transcriber is unsure of the spelling of a word, [sp?] will be inserted after typing the word.
  • Transcribers must quickly break down equipment in order to arrive to the next class on time.
  • It is recommended that meetings with faculty should be scheduled during office hours. The student may request a transcriber for the meeting.

The student should discuss concerns relating to the transcriber/transcribing process directly with the transcriber. If the issue remains unresolved, the student should make an appointment with the Manager of Deaf and Hard-of-Hearing Access Services by emailing DHOH.Services@oregonstate.edu or 541-737-3670 (voice).

Evaluation

Periodically, Disability Access Services conducts evaluations of our programs and service providers. Student participation and candid comments are appreciated. The information will be used to improve the quality of all our programs and will be shared with captioners in order to aid their professional development.

Page Updated 10/2014

Chapter 13 - Remote CART

Remote Communication Access Realtime Translation (CART; Real-time Captioning) Services

Remote real time captioning services may be requested for classes, class related activities, and events/activities open to students and/or the public.

What are Communication Access Realtime Translation (real-time captioning; CART) Services?

Real time captioning (CART) provides a written, verbatim account of what is being said in the classroom.

Remote captioners are used when on-site providers are not available. In this case, a technician from DAS will go to the class to offer setup assistance to both the student and the instructor.

It is important to note that in most cases, the microphone used by the instructor only picks up the voice of the instructor. If the student is in a discussion-based class for which remote services are not appropriate, the student should contact the Program Manager of Deaf and Hard of Hearing Access Services at DHOH.services@oregonstate.edu.

Student Responsibilities

The responsibilities of a student receiving real-time captioning (CART) services at the university include but are not limited to the following:

  • Maintain accurate and current class schedules and update contact information (address, email, phone number, etc.) as needed on DAS Online Services.
  • Meet with an academic advisor prior to the priority registration date in order to obtain the PIN number.
  • Register for classes on the priority registration date and request accommodations on DAS Online Services immediately after registering for classes.
  • Cancel requests for accommodations on DAS Online Services if withdrawing from a class.
  • Email DHOH.services@oregonstate.edu when absent from class(es) or if an instructor cancels class on a particular day.

    Students who repeatedly are "no shows" in classes without requesting a cancellation of the service may have the service suspended at the discretion of the Program Manager. If a student is late to class, the captioner will not be responsible for material presented prior to his/her arrival.

  • Email DHOH.services@oregonstate.edu if a class has been relocated and provide the new location. If DAS is not informed, the captioner (if on-site) and the DAS technicians will go to the original location of the class.
  • If absent, ask a classmate for a copy of his/her notes.
  • Use transcripts/notes for personal use, only. Transcripts/notes may not be shared with other students in the class who are not eligible for the service.
  • Delete all transcripts within two weeks after grades have been posted if there is no dispute regarding the grade.

Additional Academic Program Requests

Please check the class syllabi for information concerning field trips, extra credit opportunities and other activities that will require accommodations. Requests for accommodations should be made through the online custom request form. Students who receive Interpreting or Transcribing accommodations through DAS create custom requests through their accounts on DAS Online Services.

Non Class-Related Transcribing Requests

Advertisements for an event should list a contact person to whom requests for accommodations can be made. If no such information is provided, interpreters can be requested through DAS by completing an online custom request form.

Timeline for accommodation requests

A minimum of 48 hours advance notice is usually necessary; one week advance notice is preferred. Please do not make requests directly to captioners. Captioners must have prior approval from the DAS office before accepting assignments.

Working with the Remote Captioner

  • Copy diagrams from the board/PowerPoints/overheads, etc. The captioner will only type what is said in reference to the PowerPoints, etc.
  • Check the spelling of all new vocabulary words. Knowing the correct spelling is your responsibility.
  • Report any captioner “no show” to the Program Manager as soon as possible by emailing DHOH.Services@oregonstate.edu

Evaluation

Periodically, Disability Access Services conducts evaluations of our programs and service providers. Student participation and candid comments are appreciated. The information will be used to improve the quality of all our programs and will be shared with captioners in order to aid their professional development.

Page Updated 08/2015

Chapter 14 - FM Systems

An assistive listening device amplifies sound. The system is comprised of a microphone and a transmitter, worn by the speaker, and a receiver and coupling device, worn by the listener, that transmits sound to the listener's ear or hearing aid. Although not useful for all types of hearing loss, good candidates for the system experience an improved ability to hear both because of amplified sound and because the majority of environmental sounds are masked.

FM System and case

Students who are Deaf/hard of hearing may request an FM system for amplification of sound in addition to other services provided through DAS.

Please note, however, that many of the newer digital hearing aids will require assistance from an audiologist in order to adjust hearing aid settings to be compatible with the FM system. If eligible to receive an assistive listening device, one may be requested by selecting “FM System” when making requests for accommodations online.

Students are responsible for the equipment issued by DAS and will be charged for loss or damage other than normal wear and tear.

Page Updated 10/2014

Chapter 15 - Priority Registration

Priority Registration is an accommodation which is approved for a limited set of circumstances. This may include students who require:

  • Accessible rooms
  • Printed materials in Braille
  • Sign language interpreting, real-time captioning, real-time transcribing, or captioned media
  • Specific schedule due to medical and health reasons

Priority Registration allows the student to register for classes the Friday prior to general registration.

In order to have access to priority registration, once approved by DAS, undergraduate students need to:

  • Meet with their academic advisor BEFORE the Friday of priority registration to schedule classes
    • PINs are distributed by academic advisors
  • Register for classes on the Friday designated for priority registration
  • Request your accommodations in DAS Online Services as soon as class registration is completed.

In order to have access to priority registration, once approved by DAS, all non-undergraduate students will have their PINs emailed prior to priority registration.

How to best use Priority Registration

Take into account:

  • The time the class meets and how often the class meets
  • The need for back to back classes or the need to schedule classes with ample breaks in-between.
  • If the course load has a balance of academically challenging and less difficult classes

Page Updated 10/2014

Chapter 16 - Accessible Furniture

Accessible Furniture 

DAS works with faculty members, the Registrar’s Office, Facilities Services, and other OSU departments to provide accessible furniture.

If students are eligible for accessible furniture, please make requests in DAS Online Services at least 3 weeks before the start of the term.

DAS will place appropriate furniture in the classroom as needed (tables, chairs, etc.). Furniture requests made during the term may take up to three weeks to complete.

Chair - Lumbar Support

DAS chairs provide additional lumbar support, padding, or space. These chairs are available with or without arms.

Table - Height Adjustable

DAS tables are large and height-adjustable, without center obstructions. This allows students using DAS lumbar support chairs and/or students using wheelchairs to have a table that is adjustable to their preferred height.

Podium - Height Adjustable

Podiums are actually small desks on wheels that can be quickly and easily raised to a standing position.

Foot Stools

DAS foot stools are provide elevated support.

If there is a problem or issue with furniture, or it goes missing, please contact us immediately. 

DAS manual wheelchair loan program:

DAS has several manual wheelchairs available for temporary student use. Wheelchair loans are available for up to two weeks and must be picked up from the DAS Office located in Kerr A200. You must have a valid OSU student ID card to borrow a DAS wheelchair.

For any questions about campus accessibility or accessible furniture please contact DAS at 541-737-4098 or email Disability.Services@oregonstate.edu.

Page Updated 09/2014

Chapter 17 - Classroom Relocation

Much of Oregon State University is located within a historic district. Some of our historic buildings present accessibility challenges (such as not having an elevator). In order to accommodate students with disabilities OSU may need to relocate class sections into more accessible facilities. DAS works to provide accessible classrooms by relocating course sections that present accessibility barriers to students with disabilities. Requests to relocate a classroom should be made as soon as possible. Classroom relocation requests made less than 4 weeks prior to the beginning of the term may result in delays.

If students are concerned a classroom may not meet their needs or for questions about campus accessibility please contact DAS at 541-737-4098.

OSU is in the process of renovating our facilities in order to make OSU universally accessible to all. For more information about our recent efforts see the OSU Accessibility Website.

Page Updated 09/2014

Chapter 18 - Laboratory Assistants

Students whose disability limits their participation in course labs may be eligible for lab assistants. Lab assistants may:

  • Act as a scribe (filling out required lab worksheets or other written materials)
  • Carry and/or manipulate lab materials
  • Provide verbal description for students who are blind or low vision

Please note: Lab assistants will only help carry out lab procedures that the student are unable to complete due to their disability. All information about actual lab processes and procedures are the student’s responsibility.

Lab assistants:

  • Will perform only those tasks directed by the student
  • Are used as a tool, not as a teacher or tutor
  • Will not prompt or guide the student in performing a lab task
  • Will adhere to proper lab procedures
  • May receive instructions, if needed, regarding a student's disability-related needs from the student and/or DAS

Please request a lab assistant immediately after registering for classes each term. DAS will contact the faculty member to find out the nature of the lab section. If a lab assistant will be needed DAS may need up to 3 weeks to hire a lab assistant.

Page Updated 09/2014

Chapter 19 - Library Assistants

Students may find that they need assistance in reading, scribing, or retrieving materials while doing course-related library research. Both the Valley Library and DAS provide library assistance.

For assistance:

Chapter 20 - Personal Care Attendants (PCAs)

Oregon State University (OSU) is committed to providing access to all. One way that OSU does this is by acknowledging that some of you may require a Personal Care Attendant (PCA) while in the learning environment.

Please be aware:

  • OSU does not provide PCA services
  • PCA’s are hired, paid and employed by you, the student they are assisting
  • PCA’s are not classroom or lab assistants
  • PCA’s are required to abide by all OSU policies, including but not limited to the Student Code of Conduct
  • PCA’s are only permissible in the classroom or lab when you are present
  • PCA’s may not be enrolled in the class they are working in and will not receive academic credit for the class

In order to bring a PCA to OSU, you must register with Disability Access Services (DAS) prior to the PCA attending your classes. You must identify the classes the PCA will attend through DAS Online Services each term.

If you require a PCA while living in the residence halls, you must register with DAS and request housing accommodations through University Housing and Dining Services (UHDS).

Refer to the PCA guidelines for more detailed information regarding student, PCA and Disability Access Services (DAS) roles and responsibilities.

Chapter 21- Flexibility with Attendance/Assignments

Students are expected and encouraged to attend class and meet deadlines for assignments and tests. Faculty have the right to establish attendance and late work policies. However, if a student has a disability with random or cyclical acute episodes that may occasionally impact her/his ability to attend class and complete tests or assignments at the scheduled time, flexibility in attendance/assignments may be considered an appropriate accommodation. The number of allowable absences and length of assignment extensions depends on the interactive or participatory nature of a course, or is based on department, college or accrediting agency rules.

DAS has created guidelines for OSU students & faculty to help navigate this accommodation. Please see the detailed policy below. A PDF version is available online.


Disability Related Flexibility in Attendance/Assignments Policy and Guidelines

Attendance and Assignments Deadlines:

Students are expected and encouraged to attend classes on a regular basis. Faculty have the right to establish attendance policies. The number of allowable absences depends on the interactive or participatory nature of a course, or is based on department, college or accrediting agency rules. Therefore, attendance policies are set by faculty at the college or departmental level.

Students are expected and encouraged to meet all deadlines for assignments and tests. Faculty have the right to establish late work policies.

What does Flexibility in Attendance/Assignments mean?

Students who may not adhere to an attendance policy or may miss an assignment deadline or test due to circumstances directly related to a disability may seek an accommodation. The process for requesting this accommodation is through Disability Access Services (DAS). All requests are considered individually.

When are Flexibility in Attendance/Assignment Deadlines Appropriate?

Some disabilities are episodic in nature with random or cyclical acute episodes and as a result the disability may occasionally impact the students’ ability to attend class, complete an assignment or take an exam at the scheduled time. In cases such as these flexibility in attendance/assignments may be considered an appropriate accommodation.

If you are contacted by DAS about possible flexibility in your attendance/assignments as a possible accommodation, we will seek an understanding in the role attendance plays in the design of your course. As well a basic understanding of the impact or role timing of assignments and exams play in the interactive or participatory nature of a course.

Specifically, we will be exploring:

  • What is the course attendance policy? What do the course description and syllabus say?
  • What method is used to calculate the final grade? (attendance, assignments, exams, etc.)
  • Is the attendance policy and late work or missed exams policy applied consistently? Are there exceptions to the policy made for extenuating circumstances, such as athletic travel or religious observation?
  • How much interaction is there between the instructor and students and among students?
  • Do student contributions constitute a significant component of the learning process?
  • Does the design of the course rely on student participation as a significant method for learning? Attendance and/or their assignment (project) contributions.
  • Is there content only offered in class?
  • To what degree does a student’s failure to attend class or do an assignment on time compromise the educational experience of other students in the class?

If an accommodation is determined to be reasonable, DAS will work with you and your student to clearly specify:

  • How and when your student should inform you he/she will miss class
  • How your student will make up missed assignments and/or exams
  • The number of absences (beyond what any student is allowed) that would be reasonable
  • If it is reasonable for online discussion expectations to be modified due to disability related reasons and under what conditions
  • If it is reasonable to extend the window for completing online exams or assignments
  • Whether a drop, withdraw or incomplete may be appropriate based on your students situation

What is the process?

  1. The Office of Disability Access Services (DAS) determines that the accommodation is reasonable. We explain to students that this does not mean that they can miss as many classes as they want. Also, the student is responsible for completing all coursework.
  2. DAS will send a Disability Related Flexibility in Attendance/Assignments Agreement to faculty with guidance for faculty to fill out the agreement. Any questions should be directed to DAS (541-737-4098). The faculty member should sign and return the agreement to DAS within 3 business days.

    Tip: A general rule to consider for determining a reasonable timeframe for a makeup or postponement of an assignment, paper, exam or quiz is the time equivalent to that, which was missed. In certain courses, it may be appropriate to consider an alternative assignment, reading or project to make up for missed class discussions or projects. Other examples of how disability absences might be accommodated may include the ability to turn in assignment/papers late without a grade penalty or the ability to make up any assignments, quizzes or exams that have been missed without a grade penalty.

  3. DAS will send the agreement to the student once it is received from the faculty member. The student will sign and send the agreement to DAS within 3 business days of receipt. DAS, the student, and the faculty member will all receive a copy of the agreement.
  4. If the student has concerns or questions regarding what the faculty has indicated in the agreement DAS will resolve these issues with conversations between faculty and/or students.

Important Information:

  • This accommodation is not a blanket reason to miss class.
  • Faculty are still responsible for this accommodation even if they delay in responding to DAS. DO NOT WAIT!
  • Some students register late in the term and some wait to respond to the need to sign the agreement. In these cases, faculty are not expected to provide retroactive accommodations. However, it may still be helpful to have this information, even at a late point in the term.
  • At no time is the student required to present the faculty member with medical documentation verifying his/her disability related absence for this accommodation.
  • If the absences meet or exceed 50% of those agreed upon in the Flexibility in Attendance/Assignments Agreement, DAS should be informed. This will allow DAS to be of assistance in answering questions about the accommodations from both the student and the faculty member.
  • Absences that are not related to the effects of a disability are not included in this accommodation (i.e. absences due to a common illness, car trouble, etc.) and should be addressed according to the syllabus stated attendance/absence policy. The student is responsible for following the faculty member’s syllabus regarding absences due to non-disability related issues.
  • An accommodation in attendance is not reasonable if regular attendance is essential to the course and/or curriculum.
  • Faculty are not obligated to re-teach material missed due to not attending class.
  • Not every course component can be provided an extension.
  • Students have the responsibility for completing all class work and should be held to the same standard as all other students.

Chapter 22 - Reduced Credit Load

Reduced Course Load Request (9-11 credits)

Students whose disability substantially limits their ability to complete a full time load may be eligible for a reduced course load of 9-11 credits. Students carrying nine hours per term will be considered, based on their eligibility, for the campus-based programs (Perkins NDSL, Ford Federal Direct Loan Program, PLUS), and Pell Grant (3/4 time). Recommendation for this accommodation is coordinated by the Director of DAS.

Students can request a reduced course load (9-11 credits) on 1) a yearly basis, or 2) term-by-term basis. Students should email the DAS Director at least two weeks prior to the year/term indicating which option they are requesting. Students should work with OSU Financial Aid Office to discuss the impact on their financial aid package. The Financial Aid Office shall be responsible for individual financial need assessment including budget allowance, family contribution, and program eligibility.

Chapter 23 - Service and Assistance Animals

Oregon State University recognizes the importance of allowing people with disabilities who require the use of service or assistance animals to receive the benefit of the work, tasks or therapeutic support provided by such animals while on campus. Service and assistance animals are not the same and perform different functions; they are not interchangeable.

Service Animals

A service animal is a dog or miniature horse as identified by the Americans with Disabilities Act (ADA) that are trained to do a task(s) or service directly related to a disability. Service animals have received specialized training to perform work or tasks for their handler. Service animals are allowed access to all areas that are open to the public or to students.

If you are interested in bringing a service animal to live or be present on campus with you please see the OSU Policy on Service & Assistance Animals.

Service animals, while allowed in all areas of campus accessible to students, must be under their handler's control at all times. Some of the handler’s responsibilities while you have your service animal on campus include:

  • Maintain control of your service animal. They should be under leash, harness, hand and/or voice command at all times.
  • The handler is responsible for the behavior of the service animal. Uncontrolled barking, jumping, sniffing, growling and whining, not related to the service the animal is providing, are some examples of unacceptable behavior.
  • The handler is responsible for cleaning up after the animal and must carry equipment to clean up the animal’s feces whenever the animal is on campus.
  • The handler must ensure your animal does not infringe upon aisles or passageways for fire egress. In a lab environment, additional measures might be needed to ensure the safety of the animal. Please see the Guidelines for Service Animals in the Lab/Classroom (Insert Link) for additional information.
  • The handler must ensure all legal requirements have been met for the presence of animals in public places (vaccinations, licensure, ID tags, etc.) mandated by State and/or local ordinances.
  • The handler must accompany your service animal at all times.
  • Identification – it is recommended that a service animal wear recognizable identification. This will alert others that the animal is working and not a pet.

A faculty or a staff member may not inquire about the nature or extent of your disability, but may ask the following questions when it is not readily apparent that the animal is a service animal:

  1. Is the dog/horse required because of a disability? and;
  2. What work or tasks has the dog/horse been trained to perform?

Assistance Animals

An assistance animal is an animal that provides emotional support, comfort or companionship. Assistance animals are not required to have formal training. Assistance animals are not considered service animals under the Americans with Disabilities Act and therefore are only permitted in certain areas. Assistance animals are covered under the Fair Housing Act and may be allowed in the Residence Halls if deemed a reasonable accommodation.

If you are interested in bringing a service or an assistance animal to live on campus with you please see the OSU Policy on Service & Assistance Animals. In order to have an assistance animal living in the residence halls, you must complete the On-Campus Housing Accommodation process.

Updated 09/2015

Chapter 24 - On-Campus Housing Accommodations

On-campus housing accommodations are provided through University Housing and Dining Services (UHDS). UHDS will contact Disability Access Services (DAS) to verify a students’ disability status and the applicability of the accommodation request.

If you are requesting accommodations for on-campus housing, you must be registered with DAS and must provide documentation for review that supports your request.

Determinations of completed registrations can take 2-4 weeks. A completed registration consists of a completed Dietary and Disability Accommodation Request (DAR), registration with DAS, providing appropriate documentation and completing a 30-minute conversation with a DAS Housing Review Team member.

Steps for Requesting Housing Accommodations

  1. Visit UHDS' Accessibility Information page for more information regarding on-campus housing accommodations and fill out the Dietary and Disability Accommodation Request (DAR) at your My UHDS page.
  2. Register with Disability Access Services (DAS).
  3. Provide documentation of your disability to DAS. If your existing documentation does not address your housing needs, please have our DAS Housing Documentation Form filled out by a qualified healthcare professional. Any housing accommodation requests must be supported by the documentation you provide.
  4. If you are requesting an assistance animal in on-campus housing, you must also provide a completed DAS Housing Assistance Animal Form from a qualified professional. Contact DAS at Disability.Services@oregonstate.edu with any questions.
  5. Schedule a 30-minute discussion appointment with a DAS Housing Review Team member (this can be in-person or over the phone).

 

Chapter 25 - Baccalaureate Core Course Substitutions

A specific disability can interfere with a student's successful completion of a course. To substitute a Baccalaureate core course (Bacc core), appropriate documentation is required from a qualified professional, such as an educational diagnostician or psychologist, who addresses the functional impact of the disability on the educational environment. A Bacc core course will not be waived as a result of a disability.

Students need to be aware that the process for substitution of a Bacc core course can take time. As a result students should not wait until the last minute (last term) to accomplish this task. Additionally, a Bacc core course may be substituted but not waived. The student and the department will agree on another course(s) to replace the credits of the classes that are required but are not being taken.

To substitute a course, documentation approval must be obtained through the DAS Office. Below is an outline of the process to be used by a student to substitute a required Bacc core course because of a documented disability.

  • The student contacts the Head Advisor of their academic college. The Head Advisor will inform the student of the appropriate process within the academic college for obtaining approval to substitute a required course, as the result of a disability.
  • The Student contacts the DAS director to indicate the need for a course substitution as a result of a disability. The student works with DAS to ensure sufficient documentation and information is in place to support the substitution request.
  • The director of DAS will contact the Head Advisor of the student's academic college to address questions or concerns regarding accommodations for students with disabilities in terms of course substitutions.
  • The student follows the regular petitioning/approval process within the academic college. For Bacc core course substitutions, the Head Advisor of the student's academic college must approve the course substitution. For other required course substitutions, the appropriate department and college approvals must be obtained.
  • If the course substitution is denied, the Head Advisor informs the director of DAS. The Head Advisor informs the student of the appeal processes. Appeals to this decision are referred to: 1) the Dean of the College and then to the Provost's Office, and 2) the Office of Equal Opportunity and Access.

Page Updated 10/2014

Chapter 26 - Management of Student Disability Information

Disability Access Services (DAS) views all information pertaining to a student's disability as confidential. This is based upon government mandates regarding the confidential treatment of disability-related information. Any information obtained by DAS is used to verify the disability, plan for appropriate services, and document service and communication with this office.

Maintaining student disability information as confidential does not guarantee a student’s anonymity. Please contact DAS for further information.

The following are the guidelines used by DAS regarding disability-related information:

  • All disability-related information for students at Oregon State University is managed by DAS.
  • Only authorized personnel working at DAS have access to these files.
  • Disability information may be released only when a student has signed a Release of Confidential Information form (contact DAS for electronic or hard-copy form).
  • The Family Educational Rights and Privacy Act of 1974 (FERPA) and the Americans with Disabilities Act (ADA) do not allow faculty access to information pertaining to students’ medical conditions, such as medical or psychiatric records.
  • Submitting an online request for services gives DAS permission to contact faculty to notify them of the services a particular student is eligible to receive. The functional impact of a student’s disability may be disclosed to faculty on an educational need to know basis. Direct ongoing involvement of the DAS staff and/or brief consultations with the staff may be required.
  • Students may request to review the contents of their own file. This must be done with DAS staff present.
  • Students may request a copy of the documentation of their disability. Student records are kept for five years after departure from Oregon State University.

Page Updated 10/2014

Chapter 27 - DAS Grievance Procedures

Notification of Concern/Complaint Process

Clear communication between students, their service providers, faculty, and the DAS staff is vital to utilizing the DAS program effectively. Students are encouraged to communicate their concerns directly with the person(s) involved; however, if a resolution cannot be reached, DAS staff will assist students in advocating for their right to receive appropriate and effective accommodations.

Students who are experiencing barriers to receiving their accommodations that remain unresolved should contact DAS for assistance. DO NOT WAIT UNTIL THE END OF THE TERM OR AFTER RECEIVING A FINAL GRADE TO CONTACT DAS.

 

To submit a complaint or concern, please send an email to Disability.Services@oregonstate.edu with the following information:

 

Date:

Your Name:

Course Information:

What is the Nature of the Concern/Complaint?

Name(s) of Person(s) Involved:

                Service Provider

                Faculty

                Facilities

                Student

What do you suggest to resolve this issue?

 

If the concern is related to a service provider (i.e. notetaker, proctor, interpreter, etc.), students are encouraged to discuss the issue directly with the service provider.  If the issue remains unresolved, students should contact the Coordinator/Program Manager for assistance.  If the student does not feel the concern or complaint has been appropriately resolved, the student should contact the DAS Director.  Additionally, depending on the nature of the complaint, student concerns may be referred to the Office of Equal Opportunity and Access. Please see the Office of Equal Opportunity and Access page for Student Complaint Procedures (both Formal & Informal Processes) at http://oregonstate.edu/oei/student-complaint-procedures for additional information.

Chapter 28 - Mid-Year Updates and Addendums

Chapter 5 - Alternative Testing Services

 

Memory Aid

  • When students are approved through DAS to utilize a memory aid, it is the students responsibility to build the memory aid.
  • The memory aid is then turned into the professor or faculty member for approval before the exam.
  • Once the memory aid has been approved by the faculty member/professor, the faculty member/professor will then distribute that to the DAS Testing Center/Ecampus to be administered with the exam.
  • The length of the memory aid (a full sheet of paper, note card size, etc.) is to be determined mutually between the faculty member and the student, as this may change depending upon the amount of information per exam.
  • Memory aids are words only, or in some cases formulas, without definitions or step by step directions.