Oregon State University (OSU) is committed to following Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA) as amended in 2008 (ADAAA), and other applicable federal and state regulations and university policies which prohibit discrimination on the basis of disability. Under these laws, eligible students with a documented disability have a right to receive reasonable accommodations. Students also have responsibilities under these laws.

Student Rights and Responsibilities

Students with disabilities have the right to:

1. An equal opportunity to learn. If the building location, academic course materials, or instructional methodology limits access, participation, or the ability to benefit, students have a right to reasonable accommodations in those aspects of the course (or program). The accommodation(s) may not fundamentally alter the nature of the program or activity, lower academic standards, present an undue financial or administrative burden on the university, or pose a threat to others or public safety.
2. An equal opportunity to participate in and benefit from the academic community. This includes access to services, extra-curricular activities, housing, and transportation at a comparable level as provided to any student.

Students with disabilities shall be responsible for:

1. Applying to DAS for services.
2. Submitting documentation of a disability from a qualified and appropriate professional that demonstrates how the disability affects/impacts the student in the academic or living/housing environment.
3. Completing a DAS orientation, once the student has been found eligible for accommodations and prior to receiving accommodations.
4. Requesting accommodations through DAS Student Online Services Login each term in a timely manner. Please review the timeline in Chapter 4 of the DAS Student Handbook for requesting accommodations.
5. Meeting with instructors and other service providers to discuss accommodations as needed. Students should be aware that while information about the disability is confidential, anonymity is not guaranteed.
6. Notifying DAS of any issues, concerns, or delays in receiving requested accommodations in a timely manner.
7. Meeting and maintaining the University's fundamental academic and technical standards.

PERSONAL SERVICES

Colleges and universities are not required to provide "personal services" to students with disabilities, per applicable laws. Below are some examples of common personal services:

1. Private tutoring and/or assistance with homework
2. Personal care attendant (PCA)
3. Personally prescribed medical devices (eyeglasses, wheelchairs, hearing aids, etc.)
4. Personal transportation
5. Personal assistance to transport books or other personal items

Students can contact DAS for referrals to resources that are available to all students, or available within the community (campus tutoring resources, university shuttle, Dial-A-Bus, etc.).

While OSU is committed to student access, students are not required to use their accommodations. Accommodations are provided once a student requests them each term. The student is responsible for submitting requests for accommodations each term through DAS Student Online Services Login.

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Applying to DAS and Requesting Academic Accommodations at OSU

It is the policy of Oregon State University to comply with Sections 503 and 504 of the Rehabilitation Act of 1973, the Americans with Disabilities Act of 1990 (ADA), as amended by the ADA Amendments Act of 2008, and other applicable federal and state regulations that prohibit discrimination on the basis of disability.

Under these laws, students with a documented disability have a right to receive reasonable accommodations.

Additionally, students have the following responsibilities:

1. Apply to Oregon State University
2. Apply to DAS and submit disability documentation for academic accommodations
3. Request academic accommodations each term
4. Follow the policies and procedures outlined in the DAS Student Handbook

1. APPLY TO OREGON STATE UNIVERSITY

Disclosing your disability during the application process is not required. Applying for academic accommodations is a separate and confidential process through the DAS office.

See Going-to-College.org's tips on writing the application essay for students with disabilities.

2. APPLY TO DAS AND SUBMIT DISABILITY DOCUMENTATION FOR ACADEMIC ACCOMMODATIONS

In order to ensure you have academic accommodations in place when you begin classes, please allow 2-4 weeks for the DAS application and documentation review process from the time you submit your documentation.

**Please Note: Applications received between September and February for the next academic year will be reviewed in February (Example: student applying for Fall term 2023 submits an application in October 2022. This application will be reviewed in February 2023.)**

Please complete the following steps.

• Complete a DAS online application form.
• Provide disability documentation to DAS (see information below).
• Respond to requests for information from DAS.
  • Occasionally, DAS will need more information from you or your healthcare provider to determine your eligibility for accommodations. A prompt response will ensure that DAS can evaluate your documentation and determine your eligibility for accommodations as soon as possible. 
• Once you receive the DAS eligibility email for accommodations, complete parts 1, 2 and 3 of the DAS orientation (see information below).
  • If you receive a denial, please refer to Chapter 27.
• Request academic accommodations for your classes (each term).

DAS requires advance notice in order to coordinate your academic accommodations according to the timeline in Chapter 4 of the DAS Student Handbook.

Academic Documentation Information:

• Disability Documentation Guidelines  and the Documentation Information Form.

• If you are unable to upload documentation using our online registration form, you can submit documentation through mail, email, or fax. See our Contact Us page for contact information.

COMPLETE A DAS ORIENTATION:

After your documentation has been reviewed, you will receive an eligibility email which will include information about the DAS orientation process.

• A link is included in the eligibility email for a video that is Part 1 of the DAS orientation process.
• Once you have completed the video and survey (Part 2), you will need to schedule a mandatory orientation meeting (Part 3) with a DAS staff member. All students will need access to a computer with internet in order to complete the orientation.  
• Please note: you will not be able to use or request your approved academic accommodations until you have completed all parts of the orientation process.
• Please schedule your orientation by calling the DAS front desk at 541-737-4098 or by e-mail at Disability.Services@oregonstate.edu.
• If you are a Cascades campus student, please email CascadesDAS@osucascades.edu.

During this orientation, you will learn how to request accommodations for the current or upcoming term using DAS Student Online Services Login, get connected with a DAS Adviser, learn about DAS policies and procedures, and have your questions answered.

3. REQUEST ACADEMIC ACCOMMODATIONS EACH TERM

In subsequent terms, you will register for courses through OSU and then request your accommodations for the term through DAS Student Online Services. It is advised that you make your requests for your accommodations soon after you register for your classes each term according to the timeline in Chapter 4 of the DAS Student Handbook.

4. FOLLOW THE POLICIES AND PROCEDURES OUTLINE IN THE DAS STUDENT HANDBOOK

Submitting Documentation after the Current Academic Term Begins

DAS receives documentation throughout the year. If you submit a request for academic accommodations and documentation of your disability after the start of a term, and you wish to receive accommodations for that term, you will need to be found eligible for accommodations and complete Parts 1, 2, and 3 of the DAS orientation. Additionally, your accommodations may take time to coordinate. DAS makes a good faith effort to accommodate students as quickly as possible, but requests are generally provided according to timeline in Chapter 4 of the DAS Student Handbook.

For students applying to DAS for the first time, applications with documentation received after Week 8 of the term will be considered for the following term.

For Requesting On-Campus Housing Accommodations please see Chapter 24.

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A reasonable accommodation is a modification or adjustment to a course, program, service, or activity that enables a qualified student with a disability to have an equal opportunity to access and use benefits, privileges and services that are available to similarly-situated students without disabilities. The university has a responsibility to provide accommodation(s) only to the known disability related impacts of an otherwise qualified student with a documented disability. To determine reasonable accommodations, DAS may seek information appropriate university personnel regarding essential standards for courses, programs, services and activities.

Reasonable Accommodations

Reasonable accommodations are determined by examining:

• The barriers resulting from the interaction between the impact of the documented disability and the campus environment.
• The possible accommodations that might reduce and/or remove the barriers.
• Whether or not the student has access to the course, program, service or activity without an accommodation.
• Whether or not essential elements of the course, program, service, activity or facility are compromised by the accommodations.

Accommodation Request Analysis

In reviewing accommodation requests, the following analysis is used:

• Does the student have a documented disability?
  • that substantially limits one or more major life activities that impacts them in the OSU environment (academics, housing services and activities.?
• Is the student "otherwise qualified?"
  • Meets the University's departments/programs academic and technical standards.
• Is the request reasonable? (The following requirements must ALL be satisfied for the request to be considered reasonable):
  • The accommodation does not fundamentally alter the nature of the program or activity.
  • The accommodation does not alter or remove essential requirements.
  • The accommodation does not lower academic standards.
  • The accommodation does not present an undue financial or administrative burden on the university.
  • The accommodation does not pose a threat to the safety of others or the public.

PLEASE NOTE: Before reasonable accommodations can be determined, students need to complete the application process with DAS. Please see Chapter 2 on how to apply with DAS. 

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Registered DAS students must request accommodations each term through their DAS Online Student Services account. Students are encouraged to request accommodations within 48 hours after registering for classes. Accommodations requested for the current term after Friday of week 8 will be approved on a case-by-case basis. Please note that accomodations are not retroactive. In order to ensure sufficient time to provide accommodations, the student must submit their accommodation requests online withiin the appropriate time frame each term (see Chapter 1, "Students' Rights and Responsibilities"). Please see the following timeline for the minimum time requirements for specific accommodations.

If a request is submitted after the relevant deadline, reasonable efforts will be made by DAS and instructors to accommodate the request. However, we cannot guarantee that such a request can be met. Untimely requests may result in delays, substitutions, or denial of accommodations for the term.

Be sure to read DAS emails, reminders, and agreeements in order to utilize accommodations effectively.

Timeline

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DAS Testing Services offers proctoring for registered DAS students taking in-person, on-campus courses. DAS can provide alternative testing accommodations for students at both the Corvallis campus and OSU-Cascades campus in Bend. DAS does not proctor Ecampus exams, as other proctoring services are available.

Please select from the links below for more information about student and instructor responsibilities, locations and hours of operation for on-campus proctoring, and the DAS Testing Center’s policies and procedures.

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For students who have a learning disability that impacts arithmetic computation, using a simple calculator could be a reasonable accommodation. The academic decision of whether or not arithmetic computation is essential to the course is typically the prerogative of the instructor and/or academic unit involved. However, this decision must be made within legal parameters and in consultation with DAS.

If the instructor is concerned this accommodation is unreasonable because it will lower standards, compromise an essential component of or fundamentally alter a course or program, such concerns should be addressed to DAS upon receipt of the “Notification of Academic Accommodations” email. The determination that an accommodation is unreasonable is an institutional decision that must meet legal and educational requirements. Instructors should not unilaterally render and attempt to implement a judgment that an accommodation is unreasonable.

Process

• DAS will notify instructors if the student is eligible for this accommodation.

• The instructor member should contact DAS if they have any concerns regarding this accommodation.

• If the instructor member believes this accommodation is not reasonable, then the process for an accommodation dispute should be followed.

• The instructor must complete an Alternative Testing Agreement and should identify the method that will be used to accommodate the disability: the student can use a simple, four-function calculator or instructor will provide information on the type of calculator permitted for the exam.

• Students must select this accommodation (calculator) when scheduling course exams.

It is important to note:

• Given the specific analysis for each course, it is entirely possible that the use of a calculator will be allowed for some exams but not allowed for others.

• DAS will consider requests for use of a simple, four-function calculator on a case-by-case basis.

• DAS will not approve use of calculators as a reasonable accommodation when using one would be a fundamental alteration of academic standards.

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Guidelines for Reasonable Accommodations for Spelling

Correct spelling at the university level is expected of all students. However, students with a specific learning disability which impacts spelling, may be eligible to receive a reasonable accommodation for in-class assignments and in-class exams. Typical accommodations have included spell-check devices, access to spell check in "Word", or not penalizing a student for spelling errors. The academic decision of whether or not spelling is essential to the course is typically the determined by the instructor and/or academic unit involved. However, this decision must be made within legal parameters and in consultation with DAS.

If the instructor is concerned this accommodation is unreasonable because it will lower standards, compromise an essential component of or fundamentally alter a course or program, such concerns should be addressed to DAS upon receipt of the “Notification of Academic Accommodations” email. The determination that an accommodation is unreasonable is an institutional decision that must meet legal and educational requirements. Instructors should not unilaterally render and attempt to implement a judgment that an accommodation is unreasonable.

Process

• DAS will notify instructors if the student is eligible for this accommodation.
• The instructor should contact DAS if they has any concerns regarding this accommodation.
• If the instructor believes this accommodation is not reasonable, then the process for an accommodation dispute should be followed.
• The instructor must complete an Alternative Testing Agreement and should identify the method that will be used to accommodate the disability: spell check device, spell check access, or the student will not be penalized for spelling errors.
• If the student/instructor selects a hand-held spell checker or spell check access as the accommodation, the student will be held to the same spelling standards as other students.
• The spell-checking device should not provide access to definitions, synonyms or antonyms.
• This accommodation pertains to in-class assignments and in-class (seated) exams.
• Students must select this accommodation (spelling aid) when scheduling course exams.

It is important to note:

• Given the specific analysis for each course, it is entirely possible that the use of a spelling aid will be allowed for some exams, and not allowed for others.
• DAS will consider requests for use of a spelling aid on a case-by-case basis.
• DAS will not approve use of spelling aides as reasonable accommodations when using is a fundamental alteration of academic standards.

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Research shows that students who take good notes are more engaged in class and ultimately get better grades.  Disability Access Services (DAS) provides technology to help students independently meet their request for notetaking services.  All eligible students may choose one of the following DAS-provided systems: 

• Glean Notetaking Program by Sonocent 

• LiveScribe SmartPen 

Two other types of notetaking services may be available. Eligibility is dependent on the specific impact(s) of the disability and/or the student’s ability to physically take notes.   

Glean Notetaking Program by Sonocent 

With Glean, students are able to audio record their lectures, which enables them to focus on what they are hearing during the lecture, flag what the instructor identifies as important, and then come back to their recording to create effective notes.  Students can also import slides and images that connect to their audio recording to create multi-media study resources.  

Glean is a web application which can be accessed on any laptop or desktop computer through the Chrome Web browser.  Glean works on any operating system:  Windows, Mac, Chromebooks and Linux. 

Student Responsibilities 

• Students should make their request using DAS Student Online Services Login for Glean at least one week before the start of the term, as Glean is renewed on a term-by-term basis.  

• Requests for Glean are processed in the order they are received. 

• In order to use Glean, each term, students will sign an agreement to use the program’s audio recordings of course lectures solely for their own educational purposes.  Students also agree to not make copies or release the audio recordings of course lectures to others, post to websites and/or social media, sell, or in any way hinder the instructor’s ability to obtain a copyright of this lecture content.  

• Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards. 

• Inform DAS as soon as possible of any problems accessing Glean notetaking system, using it in classes/meetings, or other technological issues.  

DAS Responsibilities 

• DAS reviews and approves/denies accommodation requests.  

• If approved, DAS will email the student’s instructors a notification  email, letting the instructors  know the student has requested to use Glean as their notetaking accommodation. 

Livescribe Smartpen 

The Livescribe Smartpen is a writing tool that records spoken words and synchronizes them with notes written on special paper. A student can record everything an instructor says and then replay any part of it later by tapping the pen's tip to the word on the paper. Below is information about the two option. The Bluetooth capable Smartpen has a high-speed infrared camera in the smartpen that helps to capture everything it writes on Livescribe special paper. 

Simply write with the Bluetooth Smartpen on any Livescribe special paper and watch all your handwritten thoughts, ideas, and notes show up digitally using the free Livescribe+ App.   

Captured notes flow to your companion device like a mobile or desktop device via the free Livescribe+ App whenever the pen and device are connected. With an active Bluetooth connection with the device, the Smartpen streams your handwritten notes to the device in real-time. 

The  Echo Smartpen is equipped with a removable ball-point ink cartridge, a microphone to record audio, and a speaker for playback. The pen has a small display, an infrared camera, and internal flash memory that captures handwritten notes, audio and drawings. 

The user can choose to record audio in addition to the handwritten text. Recorded audio is kept indexed with the handwritten text. Tapping on a written word starts playback of the recorded audio from that part of the recording. 

Student Responsibilities 

• Students should make their request using DAS Student Online Services Login to use a Livescribe Smartpen software at least one week before the start of the term.   

• Requests for Livescribe Smartpens are processed in the order that they are received. 

• DAS loans the Livescribe Smartpen to the student on a term-by-term basis. 

• The student is responsible for the care of the equipment. The student agrees to pay all costs associated with any damage to the equipment or if the equipment is lost or stolen. 

• Inform DAS as soon as possible of any problems with using the Livescribe Smartpens in classes/meetings, uploading files to a computer or other technological issues. 

• In order to use the Livescribe Smartpen, each term, students will sign an agreement to use the program’s audio recordings of course lectures solely for their own educational purposes.  Students will also agree to not make copies or release the audio recordings of course lectures to others, post to websites and/or social media, sell, or in any way hinder the instructor’s ability to obtain a copyright of this lecture content.  

• Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards. 

DAS Responsibilities 

• DAS approves/denies students’ accommodation requests.  

• If approved, DAS will email the students’ instructor a notification letter, letting the instructor know the student has requested to use Livescribe Smartpen technology to meet their notetaking accommodation. 

Peer-to-Peer (P2P) Notetaking Services 

For on-campus lecture classes, DAS will provide P2P notetakers for students who, due to the disability, cannot use the other notetaking technologies offered by DAS.  A P2P notetaker is typically another student enrolled in the class.  P2P Notetakers are expected to attend all classes, take neat, detailed notes during the lecture, and upload the notes within 24 hours after the lecture.  P2P Notetakers will upload notes to the DAS system, and students receiving notes will get an email notification that the notes have just been uploaded.   

Students are expected to attend class and download notes in a timely manner (1x/wk.) throughout the term.  At the end of the term, students are expected to sign the invoice sent to them via email as soon as possible to make sure DAS can pay the P2P notetakers in a timely manner. Please see Student Responsibilities below.  

DAS does not typically provide P2P notetakers for the following courses: 

• Ecampus 

• ALS (Academic Learning Services) 

• PAC (Physical Activity Courses) 

• Lab 

• Recitation 

• Practicum 

• Internship 

• Other non-lecture courses 

If one of the above classes requires lecture notes, students must schedule an appointment with their DAS adviser to have their request reviewed.  To schedule an appointment, please email your DAS adviser or call (541) 737-4098 (front desk).  Otherwise, Notetaking Services will automatically cancel the request and change the status to one of the options below: 

• Ecampus – Notetaking Not Provided 

• Non-Lecture Class – Additional Information Needed for Notetaking 

Student Responsibilities 

• Request notetaking services using DAS Student Online Services Login at least  one week  before the start of the term. Students are encouraged to request accommodations within 48 hours of registering for classes.  Requests for notetaking services are processed in the order they are received. 

• Respond to requests for information from DAS as soon as possible. 

• Cancel notetaking requests if notes are not needed for a course. 

• It is the policy of DAS that in order for students to receive P2P notetaking services, students agree they will NOT distribute, post on-line, copy for others, or sell the notes provided by the DAS P2P notetaker or the instructor. 

• Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards. 

Once a P2P notetaker is assigned: 

• The student can log into DAS Student Online Services Login  and click on notetaking services to see the P2P notetaker’s name and contact information.  The student will also receive an email notification stating that a P2P notetaker has been assigned to the class.  

• Students are encouraged to develop and maintain a working relationship with the P2P notetaker, either in person or via email. For tips on how to communicate with a P2P notetaker, visit this page: https://ds.oregonstate.edu/communication-tools 

• Students must attend class in order to receive notes. If the student does not attend class, they should ask another classmate for notes. 

• Students should regularly download notes. DAS recommends downloading at least 1x per week. Failure to download notes may result in a hold on notetaking services until the student meets with a DAS Adviser. Students should communicate with DAS Notetaking Services as soon as possible if there are any problems with notes, such as quality and timeliness of notes, notes not uploaded within 24 hours, or the instructor is not providing notes when they agreed to do so. Please note: it may take several business days to resolve a notetaking issue or to find a new P2P notetaker. 

• If students cannot access the notes, they can come to the DAS office for technical assistance. Students may wish to bring a laptop so we can better assist them with any technical issues with accessing their notes. 

• At the end of each term, students will need to sign the notetaking invoice verifying notes were received. If the quality or the delivery of the notes was of poor quality and/or consistently not uploaded within 24-hours of the class, do not sign the invoice and contact Notetaking.Services@oregonstate.edu immediately. 

What happens if students are not matched to a P2P  notetaker after the start of the term: 

• DAS will email the need for a P2P notetaker to your instructor, asking them to read the announcement in class or post an announcement on the course website (not mentioning the name of the student).  If you do not hear this announcement in class or see this announcement in Canvas by the first week of the term or within three days of requesting accommodations, please notify DAS Notetaking Services immediately.  

• Consider recruiting classmates to become a P2P  notetaker. Please note: Students who self-recruit tend to be  the most satisfied with the quality of the notes.  If you find a classmate to take notes, please direct them to the Employment at DAS section of the DAS website.  

• Students can also email Notetaking.Services@oregonstate.edu with the potential P2P notetaker's name and email address, and DAS will contact them. Please remember that the P2P notetaker must be enrolled in the class. 

• Contact DAS Notetaking Services with any questions or concerns about recruiting a P2P notetaker. 

• If a P2P  notetaker has not been assigned by the end of week 2 of the term, please schedule an appointment with DAS Notetaking Services at 541-737-3672 or email Notetaking.Services@oregonstate.edu to discuss potential options. 

DAS Responsibilities: 

• DAS approves/denies students’ accommodation requests.  

• If approved, DAS will email the students’ instructor a notification letter, letting the instructor know the student has requested to use their P2P notetaking accommodation. DAS assigns P2P notetakers based on the P2P notetaker's performance rating, and timing of when the P2P notetaker submitted their schedule in the DAS Online system (typically first come first served). 

• If DAS does not have an assigned P2P notetaker in the class, DAS will take the following steps: 

• The student will receive an email asking for confirmation of the need for a P2P notetaker.  This question is asked, as the student may request a P2P notetaker before the beginning of the term. Sometimes, instructors  will post notes online for everyone, and the student forgets to cancel the notetaking request. 

• If the student confirms they still need a P2P notetaker, DAS will continue with the  recruitment process to find a P2P notetaker.  

• If the student does not confirm the need for a P2P notetaker, they will receive a second email 48 hours later asking for confirmation of the request.  If the student still does not confirm, a third and final request to confirm will be emailed in another 48 hours.   

• If there is no response to the third confirmation email, the request is automatically cancelled out of the system and DAS will no longer recruit for a P2P notetaker in that class. 

• If the student confirms the need for a P2P notetaker and no one has signed up to take notes for the class, DAS will take the following steps: 

• Email the instructor asking for assistance in recruiting a P2P notetaker by making an announcement (without mentioning names) in class or via Canvas. 

• DAS may also recruit a P2P notetaker by emailing students in the class with high GPA's. 

• Ask the student to consider recruiting classmates to become a P2P notetaker. Note: Students who self-recruit tend to be the most satisfied with the quality of the notes.  Direct any potential P2P notetakers to the Employment at DAS section of the DAS website.  

• DAS will offer a technology-based notetaking option.   

• If no in-class P2P notetaker can be found and technology won't work for the student, DAS will assign a DAS student worker to the class to be the P2P notetaker. 

Real-Time Transcribing Services as a Notetaking Accommodation  

For on-campus lecture classes, DAS will provide real-time transcribing services for students who, due to the disability, cannot use the other notetaking options offered by DAS. With real-time transcribing, a transcriber (either in class or remotely) will type the lecture material in a “meaning-for-meaning” (not word-for-word) format. Class discussions, environmental noise, social interaction among other students, and non-lecture related comments (jokes, etc.) will also be transcribed. Real-time transcribers will upload notes to the DAS system, and students receiving notes will get an email notification that the notes have just been uploaded. Students are expected to attend all classes. Students who receive real-time transcribing as an accommodation will receive edited transcripts within 24 hours. See Chapter 12 for additional information.

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Accessible Formats are course materials including textbooks, documents, exams, handouts, etc., converted into various accessible alternatives such as PDF, Braille, etc. 

• The conversion process of some accessible formats may be time consuming. To ensure timely delivery of accessible formats, students should enter their requests according to the timelines outlined in Chapter 4 of the DAS Student Handbook, each term.   

• The process of converting textbooks to Etext cannot begin until the student provides proof of purchase. This must be emailed to Alt.Format@oregonstate.edu. 

• Once proof of purchase has been provided, DAS will request an electronic copy from the publisher. If an electronic copy is not available, students may be asked to bring in a physical copy of their book in order for this process to begin. Please note that DAS will need to cut the book for scanning and then rebind it for the student. 

• Blind or low vision students who are eligible for an accommodation should contact Accessible Formats at (541) 737-3666 or Alt.Format@oregonstate.edu immediately after registering for their courses.  

• DAS will work directly with the student and their instructors in advance to help gather the materials that will need to be converted. 

• The student should notify Accessible Formats immediately if there are course materials that are not required. 

• To ensure timely delivery of accessible formats, please follow the timelines listed in Chapter 4 of the DAS Student Handbook 

• Late requests will be processed the order in which they are received. 

Please be aware that some course materials created by third-party vendors are difficult to access and difficult for DAS to convert into an accessible format.  Examples include RedShelf and VitalSource. Please contact Accessible Formats if any of your course materials must be accessed through a third-party vendor.  Please note: accessible materials are intended to be used by the eligible student only and are not to be duplicated and/or redistributed. Redistribution means that materials are not to be shared with friends, peers, posted online, etc.   

For questions, students should contact the Accessible Technology Manager at 541-737-3666 or Alt.Format@oregonstate.edu. 

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Accessible audio/video accommodations provide access to media content.  It can include the following:  

• Closed-captioning/subtitles for videos: time-synchronized text that reflects the audio track and can be read while watching the video;  

• Transcripts, which provide verbatim text for audio materials, such as podcasts or taped interviews;   

• Audio description for videos, which provides information about actions, characters, scene changes, on-screen text, and other visual content which is added during existing pauses in dialogue.  

In order to ensure that media is accessible for your courses, DAS will contact your instructors to obtain media for captioning, transcribing and/or audio describing.  

The process of creating accessible media can be complex. Therefore, to ensure video, audio and/or descriptions will be accessible the first day of the term, please submit your accommodation requests through DAS Student Online Services Login according to the timeline in Chapter 4 in the DAS Student Handbook.  For questions, students should contact the Accessible Technology Manager at (541) 737-3666 or at Captioning.Services@oregonstate.edu. 

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Sign language interpreting services may be requested for OSU classes, class-related activities, and events/activities open to students and/or the public. 

As required by law, Disability Access Services (DAS) provides qualified interpreters. Interpreters working for DAS must also abide by the NAD-RID Code of Professional Conduct. 

 Student Responsibilities 

• Request accommodations in DAS Student Online Services Login according to the timeline in Chapter 4 of the DAS Student Handbook. 

• Cancel or modify requests for accommodations in DAS Student Online Services Login as changes occur. 

• Email the interpreters and DHOH.services@oregonstate.edu when absent from class(es) or if the instructor cancels class on a particular day. 

• Students who are repeatedly "no shows" in classes without requesting a cancellation of the service may have the service temporarily suspended and will have to meet with the Manager of Deaf and Hard of Hearing Access Services to resolve the issue.  

• Ask a classmate for a copy of the notes if you do not attend class. 

• The interpreter(s) will wait up to 20 minutes outside the classroom if a student is late to class. After 20 minutes, the interpreter(s) will leave.   

• Email both the interpreters and DHOH.Services@oregonstate.edu with class relocation information. If DAS and the interpreters are not informed, the interpreters will go to the original location, and the student may not have communication access for that class meeting. 

ADDITIONAL ACADEMIC PROGRAM REQUESTS 

Please check the class syllabus for information concerning field trips, extra credit opportunities, and other activities that will require accommodations outside the classroom or regular class hours. Requests for accommodations should be made through the online Custom Request Form which can be accessed through the DAS Student Online Services Login. 

 NON-CLASS RELATED INTERPRETING REQUESTS 

Advertisements for an event should list a contact person to whom requests for accommodations can be made. If no such information is provided, interpreters can be requested through the Custom Request Form which can be accessed through the DAS Student Online Services Login. Non-DAS students, staff, and instructors can request an interpreter for a non-class event using the Custom Request Form on the front page of the DAS website.  Please click on the “Request an Interpreter, Transcriber, or Video/Audio Captioning for an Event” button. 

TIMELINE FOR NON-CLASS-RELATED INTERPRETING REQUESTS 

A minimum of 72 hours (three business days) advance notice is requested; one-week advance notice is preferred. Please do not make requests directly to interpreters. Before accepting assignments, interpreters must have prior approval from DAS. 

WORKING WITH INTERPRETERS 

• Please see the NAD-RID Code of Professional Conduct for information regarding the role of an interpreter. 

• Names and email addresses of interpreters can be found by clicking the “Communication Access” link under “My Accommodations” in DAS Student Online Services. 

• The student and the interpreter(s) should agree on technical or specialized sign vocabulary. If there are specific sign or style preferences, the student should communicate them to the interpreter(s). 

• If the student is scheduled to do a class presentation, provide a copy of the presentation notes to the interpreter(s). The student will also need to schedule time to meet with the interpreter(s) in advance of the presentation. 

• Request clarification from the instructor, not the interpreter(s), regarding course content. 

• Do not expect the interpreter(s) to be available to interpret additional questions or comments after the class ends. 

• It is recommended that meetings with instructors should be scheduled during posted/identified instructor office hours. The student may request an interpreter for the meeting based on the interpreter’s availability following the 72 hours advance notice policy for requesting services. 

• The student should discuss concerns related to the interpreter/interpreting process directly with the interpreter. If the issue remains unresolved, the student should make an appointment with the Manager of Deaf and Hard of Hearing Access Services by emailing DHOH.services@oregonstate.edu or calling (541) 737-3670. 

Page Updated 08/2022

Speech-to-Text services, such as real-time transcribing and CART, may be requested for OSU classes, class related activities, and events/activities open to students and/or the public.

• What are Real-Time transcribing services?
• Remote transcribing
• What are communication access real-time translation (CART) services?
• Student responsibilities 
• Additional academic program requests
• Non class-related communication access requests
• Timeline for communication access requests
• Working with the transcriber/CART provider

What are Real-Time Transcribing Services?

An in-class transcriber will type the lecture material in a “meaning-for-meaning” (not word-for-word) format. Class discussions, environmental noise, social interaction among other students, and non-lecture related comments (jokes, etc.) will also be transcribed. 

Students view what is being typed by using any device (e.g., a smartphone, laptop, or tablet) with an internet connection and a web browser. Students can type questions and comments for the transcriber to voice during the class. Students who do not have their own device will be issued a “reader device” by the transcriber for that class, activity, etc. 

Remote Transcribing

When on-site transcribers are not available, remote transcriber(s) will be used to provide services. This requires the instructor to wear a microphone. The student and the remote transcriber(s) are connected via an internet conferencing platform (e.g., Zoom, MS Teams).  This will allow the remote transcriber(s) to hear everything that is being said during class. 

What are Communication Access Real-time Translation (CART) Services?

Communication Access Real-time services (CART) also called Real-Time Captioning, provides a written, verbatim account of what is being said in the classroom.  CART services are most often used in courses with specialized, technical language where verbatim transcripts are essential for course access. Remote CART providers are used when on-site CART providers are not available.  

When on-site CART providers are not available, remote CART providers will be used to provide services. This requires the instructor to wear a microphone. The student and the remote CART providers are connected via an internet conferencing platform (e.g., Zoom, MS Teams).  This will allow the remote CART providers to hear everything that is being said during class.  

If the student is in a discussion-based course for which remote services are not appropriate, the student should contact the Program Manager of Deaf and Hard of Hearing (DHOH) Access Services at DHOH.services@oregonstate.edu. 

Student Responsibilities

• Request accommodations in DAS Student Online Services Login according to the timeline in Chapter 4 of the DAS Student Handbook. 

• For transcribing services, enter both of the following requests: 

  • Real-time transcribing 

  • Course Transcripts (Only if Real-Time Transcribing is also selected) 

• Cancel or modify requests for accommodations in DAS Student Online Services Login if withdrawing from a course or if transcribing/CART services are not needed. 

• A student should email their transcriber(s)/CART providers and DHOH.Services@oregonstate.edu when absent from class(es) or if the instructor cancels class on a particular day. 

  • Students who repeatedly are "no shows" in classes without requesting a cancellation of the service may have the service temporarily suspended and will have to meet with the Manager of Deaf and Hard of Hearing Access Services to resolve the issue.  

• A student should email both their transcriber(s)/CART provider(s)and DHOH.services@oregonstate.edu with class relocations. If DAS and the transcriber(s)/CART provider(s) are not informed, they will go to the original location, and the student will not have communication access for that class.  

• A student should ask a classmate for a copy of the notes if the student is unable to attend class.  

• DAS-provided transcripts are for personal use only. DAS-provided transcripts should not be shared with other students in the course who are not eligible for the service. This includes posting online.

Additional Academic Program Requests

Please check the class syllabus for information concerning field trips, extra credit opportunities and other activities that will require transcribing/CART accommodations outside the classroom or regular class hours.  Requests for these accommodations should be made through the student’s DAS Student Online Services Login.  Students who receive transcribing/CART accommodations through DAS can create custom requests through their accounts on DAS Student Online Services Login. 

Non Class-Related Communication Access Requests

Advertisements for an event should list a contact person to whom requests for accommodations can be made. If no such information is provided, the transcriber(s)/CART provider(s) can be requested through DAS by completing the online custom request form. Students receiving real-time transcribing/CART through DAS may submit a custom request through their DAS Student Online Services Login. 

Timeline for Communication Access requests

A minimum of 72 hours advance notice is requested; one-week advance notice is preferred. Please do not make requests directly to service providers, as they must have prior approval from the DAS office before accepting assignments. 

Working with the Transcriber/CART Provider

• The transcriber/CART provider(s) will contact the student prior to the start of the term to arrange for ways to identify each other on the first day of class. Names and email addresses of the transcriber(s)/CART provider(s) can be found by clicking the “Communication Access” link under “My Accommodations” in DAS Student Online Services Login. 

• The transcriber(s)/CART provider(s) will stay in the class up to 20 minutes in case the student is late.  After 20 minutes, the transcriber(s)/CART provider(s) will leave and inform the DHOH manager of a “no-show.”.  If the transcriber(s)/CART provider(s) remains in class and the student shows up, they will send a transcript for the portion of the class for which the student was present.  

• The student should inform the transcriber(s)/CART provider(s) how they prefer to communicate with faculty and other students in the course. 

• The student is responsible for copying diagrams from the board/PowerPoint slides/overheads, etc. The transcriber(s)/CART provider(s) will only type what is said in reference to the PowerPoints, etc. 

• Do not type personal comments to the transcriber(s). The transcriber(s) must be attentive in order to capture all essential points of the lecture and classroom discussion.  

• The standout should request clarification from the instructor, not the transcriber(s)/CART provider(s). 

• The student should check the spelling of all new vocabulary words. Knowing the correct spelling is the student’s responsibility. If transcriber(s) are unsure of the spelling of a word, [sp?] will be inserted after typing the word. 

• The transcriber(s)/CART provider(s) must quickly break down equipment in order to arrive to the next class on time. Therefore, it is recommended that meetings with instructors should be scheduled during office hours. The student may request transcriber(s)/CART provider(s) for the meeting depending on the availability following the 72-hours advance notice policy for requesting transcriber/CART services. 

• The student should discuss concerns related to the transcriber(s)/CART provider(s)/transcription process directly with the service provider(s). If the issue remains unresolved, the student should contact the Manager of Deaf and Hard of Hearing Access Services by emailing DHOH.Services@oregonstate.edu or calling (541)737-3670. 

Page Updated 08/2022 

Student Responsibilities

Instructor responsibilities

Frequently Asked Questions

Updated 08/2022

Hearing Assistive Technology amplifies sound. The FM system is comprised of a microphone and a transmitter worn by the speaker, and a receiver and coupling device, worn by the listener, that transmits sound to the listener's ear or hearing aid. Although it is not useful for all types of hearing loss, students who use an FM system experience an improved ability to hear because the voice of the speaker is amplified, while the majority of environmental sounds are masked. Students may request an FM system for amplification of sound in addition to other services provided through DAS.

Please note: for hearing aid users, many of the newer digital hearing aids will require assistance from an audiologist in order to adjust hearing aid settings to be compatible with the FM system. If a student is eligible to receive hearing assistive technology, the equipment can be requested by selecting “FM System” when making requests for accommodations in the DAS Student Online Services Login. 

Students are issued an FM system for the academic year. Students are responsible for the equipment issued by DAS and will be charged for loss or damage other than normal wear and tear. 

Page updated 08/2022 

Priority Registration is approved when a student’s disability-related impact(s) requires accommodation(s) to be put in place that may require the hiring of trained service providers, time-intensive material creation, or adjustments to class locations. This may include, but is not limited to students who require the following:

• A course schedule with travel time built in, due to a disability that impacts mobility, speed, stamina, and/or endurance to cross the campus.
• Services or accommodations that may require significant planning and time on the part of DAS to arrange the following: ASL/English interpreting, real-time captioning, real-time transcribing, captioned media, tactile graphics, audio description, and printed materials in Braille.
• A specific schedule due to significant or chronic medical conditions, or those following a strict medication or treatment regimen impacting their ability to attend classes at certain times of the day.

Priority Registration allows the student to register for courses the Friday prior to general registration.

In order to have access to priority registration, once approved by DAS, undergraduate students need to:

• Meet with their academic advisor BEFORE the Friday of priority registration.
  • Registration PINs are distributed by academic advisors.
• Register for courses on the Friday designated for priority registration.
• Request your accommodations in DAS Student Online Services Login, according to the timeline in Chapter 4 of the DAS Student Handbook.

All post-bacc and graduate students:

Once approved by DAS, these students will have their Registration PIN emailed to them prior to priority registration.

How to best use Priority Registration

Thoughts to consider:

• The time the class meets and how often the class meets;
• The need for back-to-back classes or the need to schedule classes with ample breaks in-between;
• If the course load has a balance of academically challenging and less difficult classes.
• Please note:
  • Incoming first-year, or transfer students who are found eligible for Priority Registration may not be able to use this accommodation for the current term, but they will be able to access this accomodation when registering for future terms.

Priority Registration does not:

• Guarantee availability of courses or provision of courses/sections at specific times.
• Exempt students from meeting prerequisites.
• Grant access to restricted or closed courses or sections.

Page updated 08/2022

Some students require specialized furniture such as tables, chairs and height adjustable desks to support their ergonomic needs and provide equal access. Accessible classroom furniture will be provided to students upon request.  Medically prescribed seating and other items of a personal nature are not the responsibility of the University. Students may furnish their own personal items, such as special seating devises or cushions as long as the devise/equipment does not damage current furniture or impede ingress/egress to the classroom. 

PRIOR TO REQUESTING ACCESSIBLE FURNITURE 

The university has developed general standards for accessible classroom furniture for new and remodeled classrooms. The need to place accessible furniture in a classroom has significantly declined. DAS requests student to view classroom furniture prior to requesting this accommodation through the DAS Student Online Services Login. Students can take a virtual tour of their class by visiting https://25live.collegenet.com/oregonstate. Please review Chapter 17 on how to navigate 25live.  

PROCESS 

Students who need to request accessible furniture should follow the process below, each term. 

• Request accessible furniture via the DAS Student Online Services Login at least three (3) weeks prior to the beginning of the new term, as outlined in Chapter 4. 

• Notify DAS at disability.services@oregonstate.edu within the first week of the term or as soon as possible if you encounter a problem with the furniture. 

• Furniture requests made during the term may take up to three (3) weeks to complete.  DAS will work as quickly as possible to place the furniture. However, DAS must work around classroom availability in order to place furniture. 

Available Accessible Furniture: 

Chair - Lumbar Support 

DAS chairs provide additional lumbar support, padding, or space. These chairs are available with or without arms.  

Table - Height Adjustable 

DAS tables are large and height-adjustable, without center bar obstructions. This allows students using DAS lumbar support chairs and/or students using wheelchairs to have a table that is adjustable to their preferred height. 

Podium - Height Adjustable 

Podiums are small desks on wheels that can be quickly and easily raised to a standing position. 

Foot Stools 

DAS footstools provide elevated support. 

Updated: 8/2022

Oregon State University is located within a historic district and the university has worked to make buildings/classrooms physically accessible.  However, some of our historic buildings may still have accessibility challenges. Here is information on buildings/classroom with limited access. 

Courses may be relocated if the building/classroom is not physically accessible, does not meet other disability related needs or travel time between buildings is not sufficient.  Students who need additional time to move between buildings may need Priority Registration to accommodate this need. Students should connect with their DAS advisor in situations where avoiding back-to-back courses is beyond the control of the student.

PROCESS

Every term, students who need accessible building/classroom relocation should follow the process below.

Before requesting a classroom relocation, please review the accessibility of the building/classroom to determine if the space will meet your needs  https://25live.collegenet.com/oregonstate

• Once on the webpage, under Quick Search in the left-hand column, use Search Locations:

• Type in the building and classroom you’re looking for and hit enter or to search.
• For example:

Here’s a search done for Strand Hall 160:         

• Click on the Classroom in blue in the left-hand column.  An Availability Grid will appear, change the search criteria by clicking on Details (button to the left of List).  This will show you several details of the room (see example below):

• If you need to see where the building is located or to look at the accessible entrances, click on the OSU Map Link under Attributes:     

Students are encouraged to request classroom relocation accommodations within 48 hours of registering for their courses.  Due to the time involved to relocate a course, requests to relocate a classroom should be made at least four (4) weeks prior to the start of the term.

• If you need one or more of your courses relocated, log into the DAS Online system and request to have the course(s) relocated.
• Classroom relocation requests made with less than (four) 4 weeks prior to the beginning of the term may result in the student not having access to the course until after the start of the term.

If students are concerned a classroom may not meet their needs, or have questions about campus accessibility, please contact DAS at 541-737-4098. 

It is important to note:

• DAS will work with the Office of the Registrar and faculty to find another room that will meet the objectives of the course and instructional requirements of the faculty.
• Courses with specific health and safety equipment such as ventilation hoods, eye washing stations, etc. may not be possible to relocate.
• Courses that require specially equipped classrooms or where moving a course would fundamentally alter the nature of a course or program may not be possible to relocate.
• If a classroom cannot be relocated, DAS will work with the student, faculty member and the Office of the Registrar to determine options and next steps.
• OSU is in the process of renovating our facilities in order to make OSU universally accessible to all. For more information about our recent efforts, see the OSU Accessibility Website.

Chapter 18 – Classroom Assistants   

A Classroom Assistant (CA) is a student employee hired by DAS to assist students with disabilities to perform tasks that are a required component of their course.   CAs do not do the work for the student, but they may manipulate materials, write or complete other course-related tasks as directed by the student with a disability.   CAs will only help carry out course-related procedures that the student is unable to complete due to their disability. All information about the actual course and lab processes and procedures are the student’s responsibility. 

Some examples of tasks performed by the CA: 

• Lifting objects
• Describing visual materials or surroundings
• Physical manipulation of lab materials
• Gathering supplies
• Pouring/mixing liquids
• Using tools and/or cutting
• Scribing (filling out required lab worksheets or other written materials)
• Voicing for a student (typically, by reading from a computer screen) 

Expectations of DAS Students: 

• Request CA accommodations within 48 hours of registering for courses with the university.  At a minimum, a student needs to provide DAS ten (10) business days to find and hire a CA.
• Meet with the CA and DAS staff either in person or via email to discuss the course, expectations and exchange of contact information (phone numbers, email addresses etc.).
• The student is responsible for full participation in the course.
• If the student is running late or will miss the course, they should contact their CA directly.  CAs do not stay in the classroom when the student is not present.  If the student does not arrive within 15 minutes of the start of the course, the CA will leave.
• If the CA is functioning as a reader or a scribe, they will write legibly, read at a pace that fits the student’s needs and will not contribute information or assistance regarding the course topic. (See expectations of CAs below)
• If the student drops the course, they should cancel the request for a CA in the DAS online system.
• The student is required to let their DAS Advisor know if the CA does not show up for work or if they have any questions or concerns about the CA. 

Clarification of CA role: 

• CAs will not complete a lab for the student or the lab partner(s). The student must give the CA explicit instructions on how to participate in the lab with you and your partner(s).
• CAs are not responsible for non-academic related tasks (i.e. bathroom access, feeding, bathing, assisting with transfers, walking student to a different course/classroom, etc.).
• CAs will not tutor the student or assist the student with out-of-class projects, assignments or homework.
• CAs will not censor the material, add or omit pertinent details unless directed to do so by the student.
• CAs will not correct errors in the students’ work, including spelling or grammar. 

Expectations of CAs: 

• Meet with the student and DAS staff either in person or via email to discuss the course, expectations and exchange of contact information (phone numbers, email addresses, etc.).
• The CA should introduce themselves to the faculty member on the first day they attend.  DAS will notify faculty that a CA will be attending the course.
• The CA is not a student in the course.  Do not participate in the course discussions or engage in the course as though you are a student in the course.
• Do not work on homework or any other personal tasks when working as a CA.
• If the CA is functioning as a reader, scribe or notetaker, write legibly and read at a pace that fits the student’s needs. Please do not contribute information or assistance regarding the course topic.
• If also working as a notetaker, CA should use a computer and email notes to the student.  If there are charts, figures or graphs and alternative formats is need, CA should provide copy of notes to Accessible Formats
• Perform only those tasks directed by the student specific to the course.
• Do not prompt or guide the student in performing a lab or course related tasks.
• Adhere to proper classroom/lab procedures (including wearing protective gear if required).
• Do not act as a tutor. 
• Do alert the student if the instructor is calling on them and the student missed the non-verbal cues.
• If the CA cannot attend the course, the CA is required to contact DAS as soon as possible to allow time for DAS to find a substitute. The CA should also communicate with the student that they are not able to attend and have requested a substitute.
• If the student does not arrive to the course after 15 minutes, the CA is free to leave.  CA is required to report absences to the Classroom Access Coordinator (DAS).
• The CA should ask the Classroom Access Coordinator if they have questions about being a CA for a specific student in a specific course. 
• Submit timesheets per OSU Business Center requirements.  Student timesheets are due on the 15th of the month. 

Expectations of Faculty: 

• Please add the CA as a viewer to the course in Canvas.
• Please work directly with the student and not the CA. 

Page Updated 09/2020

Students may find that they need assistance in reading, scribing, or retrieving materials while doing course-related library research. The Valley Library provides library assistance upon request.

For assistance:

• See the OSU Library’s Accessibility Services Website for information about available services through the Valley Library

Updated: 08/2022

If a student has a disability with random or cyclical acute episodes that may occasionally impact the student’s ability to attend the course or complete exams/assignments at the scheduled time, Flexibility in Attendance/Assignments may be considered an appropriate accommodation.    

Disability-Related Flexibility in Attendance/Assignments Policy and Guidelines

• What does flexibility in attendance/assignments mean?
• Attendance and assignment deadlines
• When are attendance/assignment deadlines appropriate?
• Important information
• What is the process?
• Determining specifics in the flexibility agreement

What does Flexibility in Attendance/Assignments mean?

It is a DAS-approved agreement between the student and instructor to clarify expectations should an unexpected flare-up of the student’s chronic condition occur during the term. If the student is requesting this accommodation for a practicum, internship, field placement, etc. please refer to Chapter 28.

Attendance and Assignments Deadlines:

Students are expected to attend classes on a regular basis. The number of allowable absences depends on the interactive or participatory nature of a course, or is based on department, college or accrediting agency rules. Therefore, attendance policies are set by instructors at the college or departmental level.

Students are expected to meet all deadlines for assignments and exams. Instructors have the right to establish late work policies based on course design and learning outcomes.

Please note:

• The Flexibility in Attendance/Assignments accommodation is not intended to be used every week, for every assignment, or every exam. This accommodation does not mean that the student is able to miss as many classes as they want. The student is responsible for completing all coursework.
• Discussion boards act as “in-class” participation time, particularly for Ecampus/hybrid classes. As a result, the dialectic engagement between peers is important for the course topics to be discussed and for the class to move forward to new topics. As a result, the discussion board component of the course may not be able to be extended, or an alternative may not be available. 
• Group work generally does not fall under the flexibility agreement because a student's individual accommodation should not impact the progress of other students.

WHEN ARE FLEXIBILITY IN ATTENDANCE/ASSIGNMENT DEADLINES APPROPRIATE? 

Some disabilities are random or cyclical in nature, and as a result, the disability may occasionally impact the student’s ability to attend class, complete an assignment, or take an exam at the scheduled time. In cases such as these, flexibility in attendance/assignments may be considered an appropriate accommodation. The student is responsible for requesting this accommodation through the DAS Student Online Services Login. All requests are considered individually.  

Important Information:

• If the student is requesting this accommodation for a practicum, internship, field placement, etc. please refer to Chapter 28.
• This accommodation is not a blanket reason to miss class.
• Instructors are still responsible for this accommodation even if they delay in responding to DAS. DO NOT WAIT!
• Some students register late in the term or wait to request this accommodation until late in the term. In these cases, instructors are not expected to provide retroactive accommodations. However, it may still be helpful to have a DAS-approved, instructor-completed finalized agreement, even at a late point in the term.
• At no time is the student required to present the instructor with medical documentation verifying their disability-related absence for this accommodation.
• If the absences meet or exceed 50% of those agreed upon in the Flexibility in Attendance/Assignments Agreement, DAS should be informed. This will allow DAS to be of assistance in answering questions about the accommodations from both the student and the instructor.
• Absences that are not related to the effects/impacts of a disability are not included in this accommodation (e.g., absences due to a common illness, COVID, car trouble, childcare, etc.) and should be addressed according to the attendance/absence policy stated in the syllabus.
• Instructors are not obligated to re-teach material missed due to not attending the course.
• It may not be possible to provide an extension for every course component.
• Students are responsible for completing all course work and should be held to the same standard as all other students.

What is the process?

1. DAS determines that Flexibility with Attendance/Assignments is a reasonable accommodation. 
2. During a meeting with their DAS Adviser, students are reminded that the accommodation is not intended to be used every week, for every assignment, or every exam and students are still responsible for completing all coursework. 
3. It is the student’s responsibility to request the Flexibility with Attendance/Assignments accommodation each term. 
4. DAS will send a Flexibility with Attendance/Assignments Agreement to faculty along with guidelines to fill out the agreement. Any questions should be directed to DAS by calling (541)737-4098 or emailing Flexibility@oregonstate.edu. Instructors should complete and submit the agreement to DAS within 3 business days. 
5. Once DAS receives the instructor-completed agreement, DAS will review the agreement to ensure a reasonable accommodation is met. 
6. DAS will send the instructor-completed, DAS-approved agreement to the student for review.  It will be considered finalized in three (3) business days if the student does not respond.

• If the student has concerns or questions regarding the instructor-completed, DAS-approved agreement, DAS will resolve these issues through a conversation between the instructor and/or student. The finalized Flexibility with Attendance/Assignments Agreement will be sent to the instructor and student for reference. It will be considered active as of the day the student requested the accommodation for the course with DAS, or the first day of the term (whichever is later).

DETERMINING SPECIFICS IN THE FLEXIBILITY AGREEMENT 

DAS will contact instructors regarding Flexibility in Attendance/Assignments as an accommodation to gain an understanding of the attendance/assignment requirements, course design and learning outcomes. 

Specifically, DAS asks instructors to consider the following: 

• What is identified in your syllabus as the course attendance policy? 
• Are the attendance, late work and missed exam policies applied consistently? Are there exceptions to a policy made for extenuating circumstances, such as athletic travel or religious observation? 
• Do student contributions constitute a significant component of the learning process?  
  • How much interaction is there between the instructor and students and among students and their peers? 
  • Does the design of the course rely on student participation (e.g., attendance and/or assignment/project contributions) as a significant method for learning? Is the content only offered during class? 
• To what degree does a student’s failure to attend class or complete an assignment on time compromise the educational experience of other students in the course/class? 
• What method is used to calculate the student's final grade? (e.g., attendance, assignments, discussion board posts, exams, etc.) 

If the Flexibility with Attendance/Assignments is determined to be a reasonable accommodation, DAS will work with instructors and students to clearly specify details around absences, communication, and missed assignments and/or quizzes/exams through the Flexibility with Attendance/Assignments Agreement. 

Page updated: 09/2022

Students whose disability substantially limits their ability to complete a full-time load may be eligible for a reduced credit load of either 6-8 credits (½ time) or 9-11 credits (¾ time). If approved for this accommodation, a student would be considered a full-time student to remain eligible for the continuation of their OSU scholarship(s) and Oregon need based grants. Recommendation for this accommodation is coordinated by the Director of DAS or their designee.

DAS approval of a reduced credit load for OSU based scholarships and Oregon need based grants may impact a student’s Federal Financial Aid package. Students who are approved for a reduced credit load as an accommodation are responsible for meeting with the OSU Financial Aid office to discuss the impact of a reduced credit load (based on their ½ time or ¾ time status) on their financial aid package (Pell grant, Federal Financial Aid, etc.). The Financial Aid office is responsible for individual financial need assessment including budget allowance, family contribution, and program eligibility. Federal financial aid credit requirement guidelines are not under OSU’s control.

Once DAS determines the level of reduced credit load, in consultation with the student based on disability related need, DAS will send an email to the Financial Aid and Scholarship offices indicating the student’s approval of this accommodation and the level of reduced credit load (½ or ¾ time) for the current academic year.  Students who are approved for a reduced credit load as an accommodation are responsible for meeting with either/both the OSU Scholarship office and/or the Financial Aid Office.

DAS will automatically send an email to the student, OSU Financial Aid and Scholarship offices regarding approval for the reduced credit load accommodation if the student has utilized reduced credit accommodation over the past academic year.

If the student has not used the reduced credit accommodation previously but would now like to use it, the student needs to email their DAS Adviser indicating they would like to use their reduced credit load accommodation for that year. DAS will then notify the Financial and Scholarship offices for the academic year of the approved accommodation.

The scholarship “dollars” may be “pro-rated” depending on the term the student is approved for the reduced credit accommodation. Students are expected to complete the number of credits they signed up to take prior to receiving this accommodation and cannot use the reduced credit accommodations to address deficiencies in credit completion rate.

Student eligibility for a reduced credit load (6-8 or 9-11 credits) is reviewed on a yearly basis. Determination of the accommodation is based in part on the impact of the student’s disability and their prior (appropriate) usage of the reduced course load accommodation. DAS sends an updated email to the Financial Aid and Scholarship offices for each academic year.

Graduate students who have a GRA or GTA position may have additional steps through Equal Opportunity and Access (EOA) due to employment requirements.

Updated: 08/2022 

Oregon State University recognizes the importance of the support and services animals can provide to people with disabilities. 

However, service animals and assistance animals, (also known as Emotional Support Animals, or ESA’s), are not the same and are not interchangeable. They perform different functions. 

SERVICE ANIMALS 

A service animal is a dog or miniature horse as identified by the Americans with Disabilities Act (ADA) that is trained to do (a) task(s) or service(s) directly related to the handlers’ disability. Service animals have received specialized training to perform work or tasks for their handler as related to their disability. Service animals are allowed in all areas that are open to the general public. This includes the library, general offices, financial aid, registrar, public dining halls and general public events, etc. 

If a student interested in bringing a service animal to live or be present on campus with them, please review the OSU Policy on Service & Assistance Animals.  

DAS strongly encourages all students with a service animal that will be accompanying them on campus to apply to DAS. (See Chapter 2, Applying with DAS). This is not required. However, by using DAS services, students will have the ability to inform their instructors in advance that they will have a service animal in the classroom, lab, etc. 

 Voluntary Service Animal Registration and ID 

To support our students with service animals on the campus, DAS has developed a voluntary service animal registration process. Once a student applies to DAS, the DAS staff will work with the student to obtain an OSU ID badge for their service animal at no cost to the student. The service animal ID badge will include a picture of the service animal, the handler’s name, the animal’s name and indicate this is a DAS approved service animal.  

If you are planning to live in an OSU residential facility and bring a service animal with you, please follow the steps outlined in Chapter 24 (On-Campus Housing Accommodations). 

Important Information Regarding Service Animals: 

The handler's responsibilities while the service animal is on campus include the following (depending on the environment, additional responsibilities may be necessary): 

• Maintain control of your service animal. The animal should be under leash, harness, hand and/or voice command at all times. 

• The handler is responsible for the behavior of the service animal. Some examples of unacceptable behavior include uncontrolled barking, jumping, sniffing, growling and whining, etc., if not related to a specific service the animal is providing. 

• The handler is responsible for cleaning up after the animal and must carry equipment to clean up the animal’s feces whenever the animal is on campus. 

• The handler must ensure the service animal does not infringe upon aisles or passageways for fire egress. In a lab environment, additional measures may be needed to ensure the safety of the animal.  

• The handler must ensure all legal requirements have been met for an animal in public places (vaccinations, licensure, ID tags, etc.) mandated by State and/or local ordinances in order for the animal to be on campus. 

• The handler must accompany the service animal at all times. 

• While it is not required, it is recommended that a service animal wear recognizable identification. This will alert others that the animal is working and not a pet. 

A faculty or a staff member may not inquire about the nature or extent of your disability, but may make two (2) inquiries when it is not readily apparent that the animal is a service animal: 

1. Is the dog/horse required because of a disability? and; 

2. What work or tasks has the dog/horse been specifically trained to perform related to your disability? 

ASSISTANCE ANIMALS (ESA) 

An assistance animal (ESA) is an animal that provides emotional support, comfort or companionship for a person with a disability to mitigate the impacts of the disability. Assistance animals are not required to have formal training. Assistance animals are not considered service animals under the Americans with Disabilities Act and therefore are only permitted in certain areas. Assistance animals are covered under the Fair Housing Act and may be considered a reasonable accommodation in the residential environment if deemed necessary for the student to have equal access to the residential environment. 

A student who has been approved for an assistance animal in University Housing must adhere to guidelines for maintaining their animal in the residential environment. This includes but is not limited to: 

• The animal must be healthy and up to date on any county or state required vaccinations. This includes having completed its first full set of vaccinations (this usually means the animal is at least 6 months of age). 

• The animal cannot pose a direct threat to the health or safety of others. 

• The animal must be housebroken and crate-trained. This does not pertain to animals already living in a container/cage. 

• The animal must effectively be under the handler’s control at all times. 

• Live feed is not approved for ESAs living in the residential environment at OSU. 

If a student is interested in bringing a service or an assistance animal to live on campus with them, please review the OSU Policy on Service & Assistance Animals. 

Please review the guidelines DAS Animal Guidelines for additional information.  

In order to have an assistance animal or service animal living in the residence halls, you must complete the On-Campus Housing Accommodation process detailed in Chapter 24.  

Updated 8/2022 

On-campus housing accommodations are provided through University Housing and Dining Services (UHDS), in collaboration with Disability Access Services (DAS).   

All students must follow the deadlines established by UHDS for requesting on-campus housing.  

Determinations for housing accommodations requests typically take 2-4 weeks once all steps below have been completed. Housing requests for terms other than Fall term, may take longer.

Incoming Students (First-year, Transfer, Graduate, Non-Degree Seeking, etc.)

• Priority Deadline – For students starting Fall term, the DAS process needs to be completed by May 31.
• If students apply for disability-related housing accommodations after May 31, accommodation implementation will be on an “as available” basis.

Returning Students

• Priority Deadline – For returning students, the DAS process needs to be completed by May 15.If students apply for disability-related housing accommodations after May 15, accommodation implementation will be on an “as available” basis.

Summer Term Students

• Summer term housing accommodations are reviewed and determined separately.

Additional Information: 

Applications for housing accommodations for the next academic year will be reviewed in March. Housing accommodations are typically granted by DAS for an academic year (Fall term through Spring term). 

All housing accommodations are provided based on available inventory and prioritized based upon the date the student fully completes the steps for requesting a housing accommodation identified below.   

If the granted housing accommodation affects costs (single room, private bathroom, etc.), the student will be granted the room accommodation for the academic year at a reduced rate (the cost of double room occupancy).DAS does not determine roommates or location of room assignments. DAS will work with students that require a Personal Care Attendant (PCA) to determine location and access needs.

Following the completion of the steps identified below for requesting housing related accommodations, DAS will e-mail the student who is requesting the housing accommodation, and copy UHDS, egarding the determination of their housing accommodation request. Students who are requesting housing accommodations must complete the steps below each academic year.

• Steps for Requesting Housing Accommodations at the Corvallis Campus
• Steps for Requesting Housing Accommodations at the Cascades Campus
• Steps for Requesting Housing Accommodations at Hatfield Marine Science Center
• Steps for Requesting a Disability-Related Exemption to the First-Year Live-On Policy Requirement

Updated 8/2022

A specific disability can interfere with a student's successful completion of a course. To substitute a Baccalaureate core course (Bacc core), appropriate documentation is required from a qualified professional, such as an educational diagnostician or psychologist, that addresses the functional impact of the disability in the educational environment. A Bacc core course may be substituted in certain situations but will not be waived as a result of a disability. (Bacc Core Learning Outcomes) Students need to be aware that the process for substitution of a Bacc core course can take time. Therefore, students are encouraged to address this issue as soon as they know they want to request a substitution for a Bacc Core course (requirement). The student and the department will agree on (an)other course(s) to replace the credits of the course(s) that are required but are not being taken. 

To substitute a course, documentation approval must be obtained through the DAS Office. Below is an outline of the process to be used by a student to substitute a required Bacc core course because of a documented disability. 

• The student submits documentation regarding impacts of a disability that limits/prevents the student from taking a specific required Bacc core course.  

• The student then requests a substitution to the Bacc core course as an accommodation. 

•  After DAS approves a Bacc core course substitution as an accommodation, the student meets with the director of DAS (or designee) regarding next steps. 

• The director of DAS will email the student, the Head Advisor and academic advisor of the student’s academic college regarding the approval of a Bacc core substitution accommodation. The email will include which Bacc core course(s) the accommodation pertains to. 

• The student will meet with their academic advisor to identify appropriate substitution course(s) for the required Bacc core course. The students’ academic advisor will make the approved substitution note in the students’ MyDegrees account.  

• If the course substitution is denied by the department/college, the Head Advisor will inform the director of DAS. The Head Advisor will inform the student of the appeal process(es). Appeals of this decision are referred to the Associate Dean or the Dean of the College and then to the Vice Provost for Academic Affairs or their designee. If the issue is still not resolved, the student may bring their concern to the Office of Equal Opportunity and Access. 

Updated: 08/2022

Disability Access Services (DAS) views all information pertaining to a student's disability as confidential. Any information obtained by DAS is used to verify the disability, plan for appropriate services, and document service and communication within the DAS office. 

Maintaining student disability information as confidential does not guarantee a student’s anonymity. This means that DAS will only share relevant information with individuals responsible for providing and/or implementing accommodations.  This may include but is not limited to instructors, staff or service providers. Please contact DAS for further information. 

The following are the guidelines used by DAS regarding disability-related information: 

• All disability-related information for students at Oregon State University is managed by DAS. 

• Only authorized personnel working at DAS have access to this information. 

• Beyond the relevant information released to enable DAS to implement and provide accommodations, disability information may be released only when a student has signed a Release of Confidential Information form available by contacting DAS or in the student’s DAS Student Online Services Login. This includes information to be shared with family, other institutions, or a provider. 

• The Family Educational Rights and Privacy Act of 1974 (FERPA) and the Americans with Disabilities Act (ADAA) do not allow faculty, family members or third parties access to information pertaining to a student’s specific medical conditions, such as medical or psychiatric records, unless DAS has a signed release from the student. 

• Submitting an online request for accommodations authorizes DAS to notify instructors of the approved accommodations the student will be using in their course. 

• The functional impact of a student’s disability may be disclosed to instructors on an educational need-to-know basis. 

• DAS may engage in discussions or consultations with instructors and/or staff, as needed, in order to effectively implement approved accommodations. 

• Students may request to review the contents of their own file. This must be done with DAS staff present, with advanced notice. 

• Students may request a copy of the documentation of their disability by submitting a signed written request, email request using their OSU ONID email account or in person.  

• A student’s records are retained for six (6) years after the student’s departure from Oregon State University. 

Updated: 08/2022

DAS Concerns, Complaint and Appeal Procedures

• DAS Appeal Process Regarding Accommodation Denial
• DAS Concern/Complaint Process Regarding Services Providers
• Concerns/Complaints of Discrimination Based on Disability

DAS APPEAL PROCESS REGARDING ACCOMMODATION DENIAL 

All DAS students have the ability to submit additional documentation and ask for an additional review of their request for accommodations. If a student is receiving DAS-approved accommodations, the student may put in the additional request through their DAS Student Online Services Login. If the student is not receiving other DAS-approved accommodations, the request for additional review of their documentation (or additional documentation) needs to be sent to Disability.Services@oregonstate.edu. 

If the student has been denied an accommodation they requested and would like to appeal the denial: 

The student needs to submit their appeal within 90 days of the denial from DAS. 

1. The student should put in writing the reason for the appeal and include any additional information regarding a disability-related need/impact for the accommodation. Please send an email to Disability.Services@oregonstate.edu 

2. The student should call (541)737-4098 to request an appointment with the Director or designee to discuss the appeal. 

3. During the discussion with the Director or designee, the student should be prepared to explain why the denied accommodation is needed to address the current impacts of their disability at OSU. Having received an accommodation from a previous institution or in the K-12 system is not in itself a sufficient explanation. 

The DAS Director or designee will make a decision regarding the student’s appeal within seven (7) business days.  The Director or designee’s decision will be in writing and will be sent to the student’s ONID email.  If through the appeal process, the accommodation is granted, it will be granted moving forward. Accommodations are not retroactive. 

If the denial is upheld and the student feels the issue is not resolved, the student may file an appeal with the Associate Vice Provost and Dean of Students within ten (10) business days of the DAS Director or designee’s determination. This is the final step: the Associate Vice Provost and Dean of Students decision is the university’s final decision on the matter and no additional internal appeals are available unless the student makes a complaint to EOA. 

In order to appeal at this level, the student must provide the Associate Vice Provost and Dean of Students with: 

1. Information that the student believes demonstrates they were not provided with due process by the DAS Director or designee. 

2. This information needs to be e-mailed to deanofstudents@oregonstate.edu. 

The Associate Vice Provost and Dean of Students will make a decision regarding the student’s appeal within seven (7) business days.  The Associate Vice Provost and Dean of Students’ decision will be in writing and will be sent to the student’s ONID email.  If through the appeal process the accommodation is granted, it will be granted moving forward. Accommodations are not retroactive. 

Depending on the nature of the complaint, student concerns may be referred by the Associate Vice Provost and Dean of Students to the Office of Equal Opportunity and Access. 

• Please see the Office of Equal Opportunity and Access page for additional information. 

At any time, students have the ability to take their concerns/complaint to the federal Office for Civil Rights 

DAS CONCERN/COMPLAINT PROCESS REGARDING SERVICE PROVIDERS 

Clear communication between students who receive services through DAS, their service providers, and appropriate DAS staff is vital to utilizing the DAS program effectively. For concerns related to a service provider (notetaker, proctor, interpreter, etc.): 

1. If the student is comfortable/able to meet with the service provider, the student is encouraged to meet with the service provider to discuss concerns directly.  

2. If the student is not comfortable meeting with the service provider directly or the issue remains unresolved after meeting, the student should meet with their DAS adviser or the DAS Coordinator/Program Manager.  

If the concern has not been resolved after the above steps are completed, the student should provide the information below, submit it in writing, and request a meeting with the DAS Director. This needs to occur within 90 days of when the student first brought the concern to the attention of the service provider, DAS adviser or the DAS Coordinator/Program manager. To schedule a meeting with the DAS Director, please call (541) 737-4098.   

Please send an email to Disability.Services@oregonstate.edu with the following information: 

• Date: 

• Your Name: 

• Course or Event Information: 

• What is the Nature of the Concern/Complaint? 

• Name(s) of Person(s) Involved (Service Provider, name of faculty member, student, etc.): 

• What do you suggest to resolve this issue? (During your meeting with the DAS Director, your suggestion(s) will be discussed.) 

The DAS Director, or designee, will make a decision regarding the student’s concern/complaint within ten (10) business days.  The Director’s decision will be in writing and sent to the student’s ONID email.  

If the student still feels the issue is not resolved, the student may file an appeal with the Associate Vice Provost and Dean of Students within ten (10) business days of the DAS Director’s determination. This is the final step: the Associate Vice Provost and Dean of Students’ decision is the university’s final decision on the matter and no additional internal appeals are available. 

In order to appeal at this level, the student must provide the Associate Vice Provost and Dean of Students with: 

1. Information that the student believes demonstrates they were not provided with due process by the DAS Director. 

2. This information needs to be e-mailed to deanofstudents@oregonstate.edu. 

The Associate Vice Provost and Dean of Students will make a decision regarding the student’s concern/complaint within ten (10) business days.  The Associate Vice Provost and Dean of Students’ decision will be in writing and will be sent to the student’s ONID email.  

CONCERNS/COMPLAINTS OF DISCRIMINATION BASED ON DISABILITY 

If at any time a student feels that they have experienced discrimination as a result of their disability by any OSU staff, student, or faculty, the student should contact the Office of Equal Opportunity and Access (EOA). Please see the Office of Equal Opportunity and Access’ page for Student Complaint Procedures (both formal & informal processes) at https://eoa.oregonstate.edu/ for additional information. 

At any time, a student may contact the Office for Civil Rights.  

Updated: 08/2022 

Oregon State University supports students with disabilities and encourages their full participation in all academic programs, including field placement of all kinds. “Field placement” for the purpose of this document includes practicums, field experiences, internships, student teaching, clinic or other work experiences required as part of the student’s academic program.  

If a student requires accommodations during their field placement, it is the student’s responsibility to request accommodations in advance.   Because field placement accommodations are made on a case-by-case basis, advanced notice is required so Disability Access Services (DAS) can work with the instructor, OSU field placement coordinator, and if needed, field site personnel to develop an appropriate accommodation plan. Students should make their request for field placement accommodations as soon as possible and no later than three (3) weeks before starting at the site.

Student Responsibilities

• Meet with the instructor or the OSU coordinator of the field placement program/site as early as possible to obtain more information about the expectations for the specific field placement site and determine if accommodations are needed.  You may ask your DAS adviser to join this meeting
• Meet with your DAS adviser as soon as possible when you find out you will be taking a course that includes a field placement to discuss your questions or concerns regarding accommodations.
• Students are not required to use accommodations during their field placement. However, there are no retroactive accommodations for grades or performance.
• It is the student’s responsibility to find transportation to the field placement site unless transportation is being provided for all students.

Things to consider:  

Site Selection – The selection of an internship site may be a key factor in providing an optimal environment for academic and professional development. The student and OSU field placement coordinator(s) should review potential sites based on the nature of the work environment and the responsibilities agreed upon between each site and academic supervisor.  The student must identify the most critical factor or factors in determining their ideal placement.  Disability accommodations should be one of the considerations.

Application/Interview Process (if Applicable)

If an application or interview is required prior to acceptance into a field placement, and the student needs an accommodation to participate, the student is responsible for making the accommodation request to DAS and the OSU field placement coordinator as soon as possible.

Request for Accommodation in Field Placement – Students with disabilities are not required to disclose, nor may an institution inquire about, the presence of a disability unless the student is seeking reasonable accommodations.  Students requesting accommodations must be registered with DAS.                     

Disability Access Services Responsibilities

• Meet with the student to discuss if there is a need for an accommodation and if needed, identify possible accommodations.
• Manage the interactive process between the student and the University, including those instructors from Oregon State who are directly involved in facilitating the field placement.  Below is clarification of individuals who may be involved in the process:
  • Oregon State personnel: field placement coordinator, department, instructor, on-site personnel
  • Field site personnel: persons at the field site responsible for implementing reasonable accommodations), field site supervisor.
• Work with the student and OSU field placement coordinator to define field components and accommodation needs. 
• Provide consultation services to the OSU field placement coordinator prior to placement, and if needed and requested, accompany the OSU field placement coordinator and the student to visit the assigned site.
• Provide consultation services to the student, instructor, and Oregon State on-site personnel during the field placement. Consultation can also be provided directly to the field site personnel in partnership with the OSU field placement coordinator.
• Provide consultation services when adjustments to the accommodation plan may be required or when questions arise concerning what are reasonable accommodations.

OSU Field Placement Staff and Instructor Responsibilities

• Add the Oregon State University disability nondiscrimination statement to any field placement agreements.
• For all students have clear written competencies and expectations for activities and behavior while at a field placement site.
• Work with DAS in considering the specific needs of the student, and help identify what reasonable accommodations can be made while meeting the essential components and/or essential eligibility requirements of the placement. Assist with developing an accommodation plan in consultation with the student and DAS.
• It is primarily the OSU field placement coordinator’s responsibility to meet with the field site personnel to discuss accommodations.  DAS is involved if requested by the OSU field placement coordinator. 
• Respect the confidentiality rights of the student with a disability.  Provide the details of reasonable accommodations only to those who need to know, including those at the field site, in order to provide requested accommodations. This does not necessarily mean providing information about the students’ specific disability.
• Discuss accommodations with the field site supervisor.  If a supervisor seems unwilling or unable to respond to the University’s legally mandated requirements, then Oregon State University has the responsibility to find an alternative placement for the student.
• If a student has any discrimination concerns, please advise the student to contact Oregon State University, Equal Opportunity and Access (EOA) located in 330 Snell Hall.  Phone (541) 737-3556, Email equal.opportunity@oregonstate.edu  Please provide additional information about OSU’s Policy of Nondiscrimination on the Basis of Disability and OSU’s complaint process.

Website Resources:

JAN (Job Accommodation Network)

National Deaf Center on Postsecondary Outcome           

Updated 08/2022

Field Placement Sample Forms:

Field Placement Accommodations Planning

Field Placement Accommodations Agreement

How to Request Additional Accommodations/Provide DAS with Additional Documentation

You will use this process if you would like to request additional accommodations or if you would like to change your existing accommodations.   

• Log into your DAS Online Services profile  

• On the left side of the screen under the HOME heading, click on “Request a Review of Your Documentation” 

• Click on the ”Submit Additional Accommodation Request Form” 

• Choose the term you would like the additional accommodation to begin. Please remember that accommodations are not retroactive. 

• Complete the three (3) questions in the application.  

• For question 1, list the accommodations or changes you are requesting.    

• For question 2, please provide as much detailed information as possible.  Explain what you are currently experiencing or what has changed.  Give examples and describe impacts in an academic setting.   

• For question 3, if you have updated documentation you would like the team to review, choose “Yes (Please provide DAS with additional documentation).” If you would like the Documentation Review Team to use the documentation you have on file, select “No, please use my current documentation.” 

• Submit the application.   

You will receive an email from the DAS office informing you that your application has been received.  Please note that the turnaround time to process your application is 2-4 weeks.  This email will also contain instructions on how to upload new documentation if needed.  Once the Documentation Review Team has made its determination, you will receive an email containing their decision.   

If you would like to discuss the determination of or the denial of eligibility for DAS services, please review the grievance procedures for DAS in Chapter 27 of the DAS Student Handbook. 

Updated: 7/14/2021

Documentation Requirements   

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Oregon State University is committed to supporting the academic success of all students and recognizes that certain life events may adversely affect a student’s ability to fully participate in class. Students who experience a temporary injury (e.g., a broken arm, hand, or leg) and require assistance should meet with their course instructor(s) and academic advisor as soon as possible to determine appropriate plans for course work. In some cases, it may be more appropriate to discuss the possibility of receiving an incomplete for the class or the need to withdraw from the class and/or term.

Temporary Injury Cascades Campus

Temporary Injury Corvallis and Ecampus

Updated 8/2022