Disability Access Services (DAS) provides technology to help students independently meet their request for notetaking services.  All eligible students may use one of the following systems:

Two other types of notetaking services may be available and eligibility is dependent on the impact of the disability in physically taking notes.  

Peer-to-Peer notetaking services and real-time transcribing services requires approval from the DAS Documentation Review Team. 

Sonocent

DAS is contracting with Sonocent to obtain subscriptions for students eligible for notetaking support.  Research shows that students who take good notes are more engaged in class and ultimately get better grades.  With Sonocent, students can focus on what they are hearing during the lecture, have the opportunity to highlight what the instructor identifies as important and then come back to their recording to create effective notes.  Student can also import slides and images that connects to their audio recording to create multi-media study resources. 

Student Responsibilities

  • Students should make their request for Sonocent software at least one week before the start of the term as Sonocent software access codes are issued on a term-by-term basis. 

  • Requests for Sonocent access codes are processed in the order that we receive them.

  • Inform DAS as soon as possible of any problems with accessing the software, using the software in classes/meetings or other technological issues.

  • When selecting Sonocent, students will sign an agreement to use the Sonocent audio recordings of course lectures solely for their own educational purpose.  Students will also agree to not share the software access code,  make copies or release the audio recordings of course lectures to others, post to websites and/or social media, sell, or in any way hinder the instructor’s ability to obtain a copyright of this lecture content. 
  • Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards.

DAS Responsibilities

  • DAS will review and approve students’ accommodation requests. 
  • If approved DAS will email the students’ faculty member a notification letter, letting them know the student has requested to use Sonocent technology to meet their notetaking accommodation.

Livescribe Smartpen

The Livescribe Smartpen is a high-tech writing tool that records spoken words and synchronizes them with notes written on special paper. The Echo from Live scribe is one of the most popular smart pens.

A student can record everything an instructor says and then replay any part of it later by tapping the pen's tip to the word on the paper. Although it looks and writes like an ordinary pen, the Echo is actually a multimodal computer.

A Livescribe smartpen is about the size and weight of a large pen (5/8" x 6 1/8"), and is equipped with a removable ball-point ink cartridge, a microphone to record audio, a speaker for playback, The pen has a small OLED display, an infra-red camera, and internal flash memory that captures handwritten notes, audio and drawings.

The user can choose to record audio in addition to the handwritten text. Recorded audio is kept indexed with the handwritten text—tapping on a written word starts playback of the recorded audio from that part of the recording.

Student Responsibilities

  • Students should make their request to use a Livescribe Smartpen software at least one week before the start of the term. 
  • Requests for Livescribe Smartpens are processed in the order that we receive them.
  • DAS loans the Livescribe Smartpen to the student on a term-by-term basis.
  • Student is responsible for the care of the equipment.  Student agrees to pay all costs associated with any damage to the equipment or if the equipment is lost or stolen.
  • Inform DAS as soon as possible of any problems with using the Livescribe Smartpens in classes/meetings, uploading files to a computer or other technological issues.
  • When selecting Livescribe Smartpens, students will sign an agreement to use the Livescribe Smartpens audio recordings of course lectures solely for their own educational purpose.  Students will also agree to not share the pen with other individuals to record lectures/meetings,  make copies or release the audio recordings of course lectures to others, post to websites and/or social media, sell, or in any way hinder the instructor’s ability to obtain a copyright of this lecture content. 
  • Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards.

DAS Responsibilities

  • DAS will review and approve students’ accommodation requests. 
  • If approved DAS will email the students’ faculty member a notification letter, letting them know the student has requested to use Livescribe Smartpen technology to meet their notetaking accommodation.

Peer-to-Peer Notetaking Services

DAS does not typically provide peer-to peer notetakers for the following courses:

  • ALS (Academic Learning Services)
  • PAC (Physical Activity Courses)
  • Lab
  • Recitation
  • Ecampus
  • Practicum
  • Internship
  • Other non-lecture

If one of these classes requires lecture notes, students must schedule an appointment with Notetaking Services to have their request reviewed by calling 541-737-3672 (voice) or emailing Notetaking.Services@oregonstate.edu.

Student Responsibilities

In order to receive Peer-to-Peer notetaking services, students must:

  • Make their request for services using DAS Online Services at least one week before the start of the term. Requests for services are processed in the order that we receive them.
  • Log into DAS Online Services regularly and complete the tasks on their to-do lists.
  • Download their notes or cancel their requests if they realize they do not need a notetaker for their course. Failure to download their notes may result in a hold on their notetaking services until they meet with a DAS Advisor.
  • Inform DAS as soon as possible of any problems with notes, notetaker, or faculty members.
  • Respond to requests for information from DAS.
  • Attend class in order to receive notes, unless the absence is disability related. DAS may request verification for disability related absences.
  • Notes are for DAS students’ use only. Students are not allowed to distribute or sell the notes provided by the DAS Notetaker or faculty member.
  • Failure to comply with this policy may result in a hold on notetaking services and referral to OSU's Office of Student Conduct and Community Standards.

DAS Responsibilities

  • DAS will review and approve students’ accommodation requests. If approved DAS will email the students’ faculty member a notification letter, letting them know they have requested peer-to-peer notetaking.
  • DAS assigns peer-to-peer notetakers based on student requests, the notetaker's performance rating, and which notetaker requested the assignment first.
  • If no peer-to-peer notetaker has requested an assignment for the class DAS will email the faculty member asking them to assist DAS in recruiting a peer-to-peer notetaker by making an announcement (without mentioning names) in class or via Canvas.
  • DAS may also recruit a peer-to-peer notetaker by emailing students in the class with high GPA's.

After you are matched to a notetaker in DAS Online Services:

  • When matched with a peer-to-peer notetaker, students are encouraged to develop and maintain a working relationship with the notetaker, either in person or via email. For tips on how to communicate with a peer-to-peer notetaker, visit the Self-Advocacy Tools page.
  • Students must attend class in order to receive notes, unless the absence is disability related. DAS may request verification for disability related absences.
  • Students should communicate with the peer-to-peer notetaker and/or DAS about the quality and timeliness of notes.
  • Please note: it may take several business days to resolve a notetaking issue or to find a new notetaker.
  • Please communicate with DAS as soon as any problems arise (i.e. the notetaker is not uploading notes within 24 hours).
  • Students are required to download their notes on a regular basis. Failure to utilize the service may result in cancellation of notetaking for that class.
  • If students cannot access the notes, they can come to the DAS office for technical assistance. Students may wish to bring a laptop so that we can better assist them with any technical issues.
  • Students are required to sign an invoice that verifies the notes were received. If the quality or the delivery of the notes was of poor and inconsistent quality, do not sign the invoice and contact Notetaking.Services@oregonstate.edu immediately.

If students are not matched to a peer-to-peer notetaker in DAS Online Services after the start of the term:

  • DAS will email an employment opportunity announcement to your faculty member, asking them to read the announcement in class or post an announcement on the course website. Any interested notetakers should register online. If this announcement has not been made please notify Notetaking Services immediately.
  • Consider recruiting a classmates to become a peer-to-peer notetaker. Notetakers can request an assignment through the DAS website. Students can also email notetaking.Services@oregonstate.edu with the potential notetaker's name and email address and DAS will contact them. Please remember that the peer-to-peer notetaker must be enrolled in the class. Please note: Students that self-recruit have been found to be the most satisfied with the quality of the notes. Contact Notetaking Services with any questions or concerns about recruiting a peer-to-peer notetaker.
  • If a peer-to-peer notetaker has not been assigned, please schedule an appointment with Notetaking Services at 541-737-3672 (voice) or Notetaking.Services@oregonstate.edu (email) to discuss potential options.

Real-Time Transcribing Services

Under certain conditions, real time transcribing services may be needed to accommodate the student. 

What are Real-Time Transcribing Services?

A transcriber (in class) will type the lecture material in a “meaning-for-meaning” (not word-for-word) format. Class discussions, environmental noise, social interaction among other students, and non-lecture related comments (jokes, etc.) will also be transcribed.

Students view what is being typed by using any device with an Internet connection and a web browser. Students can type questions and comments to the transcriber for voicing during the class. Students who do not have their own device (i.e.: smart phones; laptops; tablets) will be issued a “reader device” by the transcriber.

The reader device is for use during classes, approved class-related assignments, and for providing access to University events and activities. It is not for personal use by the student.

Remote Transcribing

When on-site transcribers are not available, a remote transcriber will be used to provide services. In this case, a technician from DAS will go to the class to offer setup assistance to both the student and the faculty.  

It is important to note that in most cases, the microphone only picks up the voice of the faculty. If the student is in a discussion-based class for which remote services are not appropriate, the student should contact the Manager of Deaf and Hard of Hearing Access Services at 541-737-3670 (voice) or DHOH.Services@oregonstate.edu (email).

Student Responsibilities

  • Maintain accurate and current class schedules
  • Maintain current contact information (address, email, phone number, etc.) in DAS Online Services.
  • Meet with your academic advisor prior to the priority registration date in order to obtain a PIN.
  • Register for classes on the priority registration date and request accommodations in DAS Online Services immediately after registering for classes.
  • Enter the appropriate request:
    • Real time transcribing with notetaking (notes provided by notetaker)
    • Real time transcribing with transcripts (transcripts provided by transcriber)
  • Cancel or modify requests for accommodations in DAS Online Services as changes occur.
  • Email DHOH.Services@oregonstate.edu when absent from class(es) or if faculty cancels class on a particular day.
    • Students who repeatedly are "no shows" in classes without requesting a cancellation of the service may have the service temporarily suspended, and will have to meet with the Program Manager to resolve the issue.  
  • Email DHOH.Services@oregonstate.edu with class relocations. If DAS is not informed, the transcribers will go to the original location of the class.
  • If absent, ask a classmate for a copy of the notes. DAS may provide notes/transcripts to students who are absent for disability-related reasons.
  • DAS provided transcripts/notes are for personal use only. DAS provided transcripts/notes should not be shared with other students in the class who are not eligible for the service.
  • Delete all DAS provided transcripts within two weeks after grades have been posted if there is no dispute regarding the grade.

Timeline for Transcriber requests

A minimum of 48 hours advance notice is requested; one week advance notice is preferred. Please do not make requests directly to transcribers. Transcribers must have prior approval from the DAS office before accepting assignments.

Working with the Transcriber

  • Email the transcriber prior to the start of the term to arrange for ways to identify each other on the first day of class. Names and email addresses of transcribers can be found by clicking the “Deaf and Hard of Hearing” link under “My Accommodations” in DAS Online Services.
  • Let the transcriber know how you prefer to communicate with faculty and other students in the class.
  • The student should copy diagrams from the board/PowerPoints/overheads, etc. The transcriber will only type what is said in reference to the PowerPoints, etc.
  • Do not type personal comments to the transcriber. The transcriber must be attentive in order to capture all essential points of the lecture and classroom discussion.
  • Request clarification from the faculty, not the transcriber.
  • Check the spelling of all new vocabulary words. Knowing the correct spelling is your responsibility. If a transcriber is unsure of the spelling of a word, [sp?] will be inserted after typing the word.
  • Transcribers must quickly break down equipment in order to arrive to the next class on time.
  • It is recommended that meetings with faculty should be scheduled during office hours. The student may request a transcriber for the meeting.

The student should discuss concerns relating to the transcriber/transcribing process directly with the transcriber. If the issue remains unresolved, the student should make an appointment with the Manager of Deaf and Hard-of-Hearing Access Services by emailing DHOH.Services@oregonstate.edu or 541-737-3670 (voice).

Evaluation

Periodically, Disability Access Services conducts evaluations of our programs and service providers. Student participation and candid comments are appreciated. The information will be used to improve the quality of all our programs and will be shared with captioners in order to aid their professional development.

Page Updated 9/2017