Alternative Testing Procedures

Students request alternative testing accommodations any time after registering for classes. After the students’ requests are approved, faculty will receive a Notification of Academic Accommodations email with a link to submit an Alternative Testing Agreement. The Alternative Testing Agreement identifies all of the information that students, faculty and DAS need to know about administering testing accommodations – whether the faculty member or DAS will be proctoring the exam and providing the accommodations, where the exam will be taken, and what the exam instructions are.

Timing for Alternative Testing Requests

Requests for alternative testing services made too close to the exam time may impose undue administrative burden. DAS generally requires one week's notice to arrange alternative testing unless there are exceptional circumstances beyond the control of the student. If a student approaches you for accommodations, please inquire if they have registered with DAS and refer them if they have not. You may wish to indicate that you need to receive a letter for alternative testing from DAS to assist in determining appropriate accommodations.

DAS is committed to providing fair and appropriate testing accommodations for eligible students.

Students are not required to use eligible accommodations. It is their choice whether or not to use approved accommodations in a course. Therefore, students are responsible for requesting alternative testing accommodations through their DAS Online Services account. Accommodation requests can be made any time after registering for a class until the seventh week of a term and are not retroactive. Requests made after the seventh week of the term will be implemented for the following term.

Testing Agreements

After the students’ requests are approved, faculty will receive a Notification of Academic Accommodations email with a link to submit an Alternative Testing Agreement. The Alternative Testing Agreement identifies all of the information that students, faculty and DAS need to know about administering testing accommodations – whether the faculty member or DAS will be proctoring the exam and providing the accommodations, where the exam will be taken, and what the exam instructions are. A Testing Agreement is needed for all courses except Ecampus. 

Faculty are not required to submit more than one Alternative Testing Agreement per course section. DAS can copy an Alternative Testing Agreement to multiple courses or sections upon request. If an Alternative Testing Agreement is not submitted within two business days of receiving the Notification of Academic Accommodations, then students will be directed to follow up with their faculty member to discuss their accommodations.

If no Alternative Testing Agreement is submitted, the faculty member is responsible for providing all of the students’ testing accommodations.

Effective July 1, 2015 departments may be charged a fee for DAS to proctor exams at a faculty provided location. A fee of $30 per exam for the first two hours and $12 for each additional hour will be charged to the faculty members’ department if the exam does not require lab materials.

After the faculty member submits an Alternative Testing Agreement, students who use DAS as their proctor must schedule their exams through DAS Online Services. Exam requests must be submitted according to the course syllabus and DAS scheduling deadlines. If a student has an Alternative Testing Agreement without a scheduled exam, we will presume the student has decided to take the exam with the rest of the class and without accommodations.

Faculty Need To Know:

  • DAS Testing Services offers proctoring in Testing Centers on the Corvallis campus and at OSU-Cascades are equip to provide alternative testing accommodations for both on campus and Ecampus courses.
  • You are responsible for providing extended time accommodations for exams in Canvas.
  • You are not required to submit more than one Alternative Testing Agreement per course section.
  • The Testing Agreement you submit will automatically be applied to all eligible students in that course section and can be copied to multiple courses or sections at your request.
  • If changes need to be made to a Testing Agreement contact DAS Testing Services at testing.services@oregonstate.edu or 541-737-8970.
  • If an Alternative Testing Agreement is not submitted the professor is responsible for providing all of their students’ testing accommodations

Students Need To Know:

  • DAS Testing Centers on the Corvallis Campus and at OSU-Cascades can provide alternative testing accommodations for both on campus and Ecampus courses.
  • Students should follow up with their professor if a Testing Agreement is not in their DAS Online Services account after the beginning of the term and/or more than two business days after submitting the request.
    Exception - A testing Agreement is not needed for Ecampus courses. Instead, students must submit an Ecampus Exam and Proctoring Form
  • After faculty submit an Alternative Testing Agreement for DAS to proctor exams, students are responsible for scheduling their exams with a DAS Testing Center.
  • If a student with a DAS proctor testing agreement does not submit and exam request with a DAS Testing Center we will presume the student has decided to take the exam with the rest of the class and without accommodations.

Ecampus Exams

After students request their accommodations each term via DAS Online Services, Ecampus as well as faculty are notified of any testing accommodations. If there is an issue with this please contact your instructor and Ecampus immediately.

Ecampus students who need proctored exams on campus must select DAS as the proctor on the Ecampus "Exams and Proctoring Form" located on the Ecampus web site, in order to take exams with DAS.

Allow at least 48 hours before scheduling exams at a DAS Testing Center. Ecampus students must also follow DAS procedures and timelines for scheduling exams.

Ecampus students who need proctored exams outside of the Corvallis area must also complete the Ecampus Exam and Proctoring Form located on the Ecampus web site, indicating their selected proctor in their area. After this is completed, Ecampus will inform the proctor of any relevant testing accommodations.

DAS Proctored Exams

Corvallis Testing Center

After faculty submit an Alternative Testing Agreement for DAS to proctor exams, students are responsible for scheduling exams through their DAS Online Services account. Exam requests must be submitted according to the course syllabus and DAS scheduling deadlines. Students are responsible for scheduling DAS proctored exams within Testing Services exam request deadlines.

Effective July 1, 2015 departments may be charged a fee for DAS to proctor exams at a faculty provided location. If the exam does not require lab materials a fee of $30 per exam for the first two hours and $12 for each additional hour will be charged to the faculty members’ department.

OSU-Cascades Testing Center

After faculty submit an Alternative Testing Agreement for DAS to proctor exams. Students should then contact Diane Pritchard at diane.pritchard@osucascades.edu (email) or at 541-322-2023 (voice) to schedule exams with OSU Cascades Testing Proctoring Services..

If a Testing Agreement is not submitted by faculty we will assume they are providing all of their students’ alternative testing accommodations.

Faculty Proctored Exams

Faculty Need to Know:

  • We suggest showing your students any testing locations you plan to provide before submitting the testing agreement to ensure it will meet their individual accommodation needs.
  • Students have the right to take exam at DAS Testing Centers if the testing location you provide does not meet their accommodation needs.
  • You can make adjustments to your Testing Agreements by contacting DAS Testing Services at testing.services@oregonstate.edu or 541-737-8970.

Students Need To Know:

  • A Testing Agreement is NOT needed for Ecampus courses; you must submit DAS as your proctor on your Ecampus Exam and Proctoring Form at least 48 hours before scheduling an Ecampus exam at a DAS Testing Center.
  • We suggest reviewing faculty provided testing locations prior to exams to ensure they will meet your testing accommodation needs.
  • You have the right to take exams at DAS Testing Centers if a faculty provided testing location does not meet your individual testing needs.
  • If a faculty provided testing location does not meet your accommodation needs, communicate this to your professor first and then notify DAS so adjustments can be made with enough time for you to meet Testing Center scheduling deadlines for future exams.
  • Adjustments in Testing Agreements are not retroactive.

Accommodation Descriptions

DAS is committed to reasonable testing accommodations for eligible students. Exam accommodations are determined on a case-by-case basis and may include, but are not limited to the following:

  • Quiet location
  • Extended time
  • Accessible Format
  • Computer Screen Reader
  • Computer Word Processor
  • Computer Speech to Text
  • Calculator
  • Spell checker
  • Reader
  • Scribe
  • Wheelchair Access
  • Accessible Furniture
  • Music
  • Memory Aid

 

Accessible Formats

Accessible Formats are exam materials converted into various accessible MS Word documents, PDF’s, Braille, etc.

Computer Screen Reader

Computer Screen Reader is software providing text in an audio format. Exams must be provided in an accessible PDF to provide computer screen reader accommodations.

Computer Speech to Text

Computer Speech to Text is software to transcribe a student’s speech into a text document. Students speak directly into a microphone to create a text document. The software does not provide any assistance with grammar, spelling, or punctuation, the student is responsible for editing the document as needed via speech or keyboard controls.

Readers

Readers will only read what is on the printed page and cannot be asked to interpret, define, explain or reword questions. They may, however, repeat information when asked. Students are responsible for communicating with the reader about their needs for tone, rate, etc.

Scribes

Scribes will write down verbatim what students have dictated. The scribe is not responsible for organizing or paraphrasing students' words, or for correcting grammar and punctuation. Students may request at any time to review what the scribe has written, either by reading it or asking the scribe to read it aloud.

Music

Students eligible for the accommodation of music during exams are allowed to use a hand-held music device with headphones. If exams take place at the DAS Testing Center in Corvallis, DAS will provide the music device while holding the student’s ID card as collateral; students are not allowed to use their own devices. If exams are proctored by faculty, music devices should be discussed between the student and the faculty member at the start of the term.

Memory Aid

Memory aids provide assistance to students with documented deficits in rote memory, sequencing memory, working memory and/or long term memory to recall information that would otherwise be inaccessible to them in a testing environment situation.

The memory aid allows the student to demonstrate knowledge of course material without taxing already compromised memory function.

A proper memory aid will not be useful to the student unless the student knows and understands how to use the information it refers to. If the student doesn’t understand the course material, a proper memory aid will not help.

The memory aid allows the student to demonstrate knowledge of course material by helping to trigger the student’s memory.

If the purpose of a test is to determine whether or not the student knows specific definitions, having those words or definitions on a Memory Aid would make it an answer sheet and therefor, not acceptable. If the definitions were written but not connected to the terms to be defined in any way, this may be allowable, since it will trigger the student’s memory of the correct term. Ideally a memory aid would only make sense to the specific student that is using it.

Process
  • When students are approved through DAS to utilize a memory aid, it is the students responsibility to build the memory aid.
  • The memory aid is then turned into the professor or faculty member for approval before the exam. This must be done in a reasonable amount of time so the faculty member can then forward the memory aid to DAS.
  • Once the memory aid has been approved by the faculty member/professor, the faculty member/professor will then distribute that to the DAS Testing Center/Ecampus to be administered with the exam.
What do they look like?

Memory aids can contain acronyms, short phrases, pictures, schematic diagrams or mind maps, names, definitions, tables, charts or key terms and certain formulae. Styles of memory aids may vary. Generally, they can be written or typed, 10 or 12 font, on a large index card, OR up to one side of an 8 ½” x 11” sheet of paper.

A memory aid is only allowed in the testing environment at the DAS Testing Center if it was sent in by the faculty member.

Memory Aids are not:

  • Full course notes
  • Answer sheets
  • Substitutes for studying
  • Open textbooks


Spell Checker

To view the full policy on reasonable accommodations for spell checker, please visit http://ds.oregonstate.edu/sites/ds.oregonstate.edu/files/documents/spell....

Calculator

To view the full policy on reasonable accommodations for calculator, please visit http://ds.oregonstate.edu/sites/ds.oregonstate.edu/files/documents/calcu....

Please contact Testing Services at Testing.Services@oregonstate.edu or call the main DAS office at 541-737-4098 for more information.

Testing Services Policies

Testing Center Hours of Operation

DAS Testing Centers operate Monday through Friday during academic terms, and will proctor both on-campus and Ecampus exams for eligible students. An eligible student is defined as any OSU student registered with DAS and eligible for alternative testing accommodations. Students are responsible for scheduling their exams within testing center timelines to ensure adequate space, staffing, and accommodations are available. Exams outside of testing center operating hours will be scheduled as close as possible to the class exam time within operating hours.

Testing centers operate on a first-come, first-served basis and do not accept walk-ins.

  • Bend (OSU-Cascades) DAS Testing Center hours of operation are 8 a.m.–5 p.m.
    • Exams must be completed during operating hours and end prior to 5 p.m.
  • Corvallis DAS Testing Center hours of operation are 8 a.m.–10:30 p.m.
    • Exams must be completed during operating hours and end prior to 10:30 p.m.
    • Finals week - Corvallis DAS Testing Center hours are 7:30 a.m.–11 p.m.

ID Requirements

  • A valid photo ID must be presented at the time of testing.
  • If valid photo ID is not presented a photo of the student will be taken and emailed to the instructor for verification.

During Testing

  • Only authorized testing materials are allowed in the testing rooms. All personal items must be stored in designated areas.
  • Prohibited items in the testing room include, but are not limited to:
    • Cellular phones, pagers, or other electronic devices
    • Watches (effective September 1, 2015)
    • Hats, jackets
    • Bags, backpacks, purses
  • Exam rooms are monitored by staff and equipped with security mirrors.
  • Tests will not be administered beyond the scheduled exam time and deadlines set by the instructor.
  • Once the exam begins, students are not allowed to leave the testing center for any reason.
  • Test takers are responsible for monitoring their exam time; a clock or a 15 minute warning is available if requested prior to beginning the exam.

Academic Integrity

The OSU student code of conduct provisions regarding disruptive behavior and/or academic dishonesty applies to both classroom exams and exams administered at Testing Services locations. DAS has the right to stop an exam at any time if a violation is observed, including use of unauthorized materials or resources during an exam. All violations will be reported to faculty and may also be reported to OSU Student Conduct and result in a suspension of testing services.

These include but are not limited to:

  • Having prohibited items in the testing room
  • Going beyond the allotted testing time
  • Accessing unauthorized materials during exams
  • Giving or receiving help from others

Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work.

Lateness

  • If a student is late for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival.
  • Proctors will only wait up to 20 minutes before determining that the student is a no-show.

Rescheduling

  • If students fail to show up for any reason, the test will be returned to the instructor.
  • If your instructor allows you to reschedule an exam, forward their written permission to Testing.Services@oregonstate.edu for Testing Services to consider the request.

Corvallis Campus Only:

  • If rescheduling an exam prior to the scheduled exam date, students can request a modification of the original exam request through their DAS Online Services account (this action is required if an instructor changes an exam date).
  • Students are responsible for submitting exam cancellations via DAS Online Services if:
    • they decide to take the exam in class and without accommodations
    • the exam was cancelled
    • they withdraw from the class

Testing Services Procedures

DAS is committed to providing fair and appropriate testing accommodations for eligible students. Any student observed utilizing any unauthorized materials or resources during an exam will be reported to faculty. DAS has the right to stop an exam at any time if academic dishonesty is witnessed. Please refer to Academic Regulation 15 in the Online Catalog for Oregon State University's policies on Honesty in Academic Work. Academic dishonesty may also result in the suspension of alternative testing services through DAS.

Corvallis DAS Testing Center

  • DAS sends an email to students and faculty two business days prior to each scheduled exam, identifying the location where the test will be held.
  • Faculty - Emailed exams can be sent to testing.services@oregonstate.edu and need to be received at least 24 hours in advance.

Scheduling Exams

  • After faculty submits a DAS Proctor @ DAS Location Testing Agreement students have access to schedule DAS proctored exams through their Online Services account
  • Students are responsible for scheduling exams through DAS Online Services at the group exam time and at least five business days in advance for midterms, ten business days for finals.
  • Appointments are required to ensure testing space and proctors are available
  • DAS assigns all testing rooms based on student accommodations and availability of testing space.
  • Students are not permitted to choose or change their exam rooms. DAS cannot guarantee a specific testing location.

Testing

  • Students should arrive on time and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late, or for students who do not finish within the allotted timeframe.
  • Students are required to present photo identification before each exam.
  • The proctor will review the exam instructions with the student, including time and materials allowed (i.e. note card, calculator). All other materials, such as cell phones, backpacks, purses, jackets, caps, electronic devices, watches, and other personal items will be collected by the proctor.
  • Once the exam begins, students are not allowed to leave the testing site for any reason.
  • No additional time is added to exams when students take breaks.
  • When the scheduled exam time is up, the proctor will place the completed exam in a DAS testing envelope, seal it, and the student will sign over the seal. The completed exam will be delivered to the faculty member by DAS, for grading.

OSU-Cascades DAS Testing Center

  • After students request accommodations online with DAS each term, their faculty must submit an Alternative Testing Agreement for DAS to proctor exams.
  • If a Testing Agreement is not submitted by faculty they are responsible for providing all of the students’ alternative testing accommodations.

Scheduling Exams

Testing

  • Students should arrive on time and be prepared to take their exam at the identified time. Additional study time is not allowed, nor is additional time added for students arriving late, or for students who do not finish within the allotted timeframe.
  • The proctor will review the exam instructions with the student, including time and materials allowed (i.e. note card, calculator). All other materials, such as cell phones, backpacks, purses, jackets, caps, electronic devices, watches, and other personal items will be collected by the proctor.
  • Once the exam begins, students are not allowed to leave the testing site for any reason.
  • No additional time is added to exams when students take breaks.
  • When the scheduled exam time ends the exam will be collected and emailed to faculty.

Pop Quizzes

Pop quizzes can be scheduled with DAS. If faculty would like to partner with DAS Testing Services to provide accommodations for pop quizzes please contact DAS Alternative Testing Services so arrangements can be made.

Late Exam Requests

  • Exam requests submitted after the posted deadlines are late and will be considered on a case-by-case basis as space permits.
  • Students may submit late exam requests via DAS Online Services.
  • There is no guarantee that late exam requests will be accommodated.
  • Unless an email confirmation that testing space is still available is received from DAS, students should plan on taking the exam with the rest of the class and without accommodations.
  • If DAS is unable to accommodate a late exam request, it is unreasonable to expect the faculty member to provide it.
  • Upon submitting a late exam request, students may be required to attend an academic coaching session with a DAS staff member.

Late For an Exam

If a student is late for a scheduled exam for any reason, the student forfeits the missed time; no additional time will be granted to make up for the student's late arrival. Proctors will wait up to 20 minutes before determining that the student is a "no show."

No Show

If students fail to show up for an exam for any reason, the test will be returned immediately to faculty. Students are responsible for seeking faculty permission to reschedule any missed exams, before DAS will consider the request. The student must forward their faculty member’s written permission to Testing.Services@oregonstate.edu for the Corvallis Testing Center or Diane.pritchard@oregonstate.edu for the OSU Cascades Testing Center as well as coordinate rescheduling the exam for a day and time agreeable to all parties (the student, the faculty member, and DAS). There is no guarantee that the faculty member will permit a makeup exam.

Illness and Other Reschedule Requests

If students are ill or need to reschedule exams for any other reason, they will need to obtain their faculties written permission, and forward it to Testing.Services@oregonstate.edu for the Corvallis DAS Testing Center or Diane.pritchard@oregonstate.edu for the OSU Cascades DAS Testing Center before DAS will consider the request. There is no guarantee that the faculty member will permit a rescheduled exam.

Corvallis Campus Only

If an exam needs to be rescheduled prior to the exam date, students may submit their exam modification request via DAS Online Services. First, however, they should review their copy of the DAS Alternative Testing Agreement to determine what flexibility, if any, the faculty member has approved for scheduling exams. If the reschedule request falls outside the parameters of the DAS Alternative Testing Agreement, students must forward faculty’s written permission to testing.services@oregonstate.edu for DAS to consider the request.

Cancellations

If exam requests with DAS need to be cancelled for any reason, students are responsible for submitting the cancellation via DAS Online Services for the Corvallis Testing Center or email to Diane.pritchard@oregonstate.edu for the OSU Cascades Testing Center, in advance of the scheduled exam. This includes cancellations when students decide to take the exam in class, when the class exam was cancelled by faculty, or when the student drops or withdraws from the class.

Contact DAS Testing Services at 541-737-8970 (voice) or Testing.Services@oregonstate.edu (email) if you have questions or need additional information.

Updated 09/2015